Open Excel Files in Bulk

Rather than open files one by one when you have multiple files you need
to handle, there is a handy way to open them all with one click. Select the
files you would like to open then press the Enter key on the keyboard, all
files will open simultaneously.

Shift Between Different Excel Files

When you have different spreadsheets open, its really annoying shifting
between different files because sometimes working on the wrong sheet
can ruin the whole project. Using Ctrl + Tab you can shift between
different files freely. This function is also applicable to other files like
different Windows tabs in Firefox when opened using Windows 7.

Add a Diagonal Line to a Cell

When creating a classmate address list, for example, you may need a
diagonal link in the first cell to separate different attributes of rows and
columns. How to make it? Everyone knows that Home->Font-> Borders
can change different borders for a cell, and even add different colors.
However, if you click More Borders, you will get more surprises, like a
diagonal line. Click it and saveyou can now make it immediately.

Add More Than One New Row or Column

You may know the way to add one new row or column, but it really
wastes a lot of time if you need to insert more than one of these by
repeating this action X number of times. The best way is to drag and
select X rows or columns (X is two or more) if you want to add X rows or
columns above or left. Right click the highlighted rows or columns and
choose Insert from the drop down menu. New rows will be inserted
above the row or to the left of the column you first selected.

Speedily Move and Copy Data in Cells

If you want to move one column of data in a spreadsheet, the fast way is
to choose it and move the pointer to the border, after it turns to a crossed
arrow icon, drag to move the column freely. What if you want to copy the
data? You can press the Ctrl button before you drag to move; the new
column will copy all the selected data.

Speedily Delete Blank Cells

Some default data will be blank, for various reasons. If you need to delete
these to maintain accuracy, especially when calculating the average
value, the speedy way is to filter out all blank cells and delete them with
one click. Choose the column you want to filter, go to Data->Filter, after
the downward button shows, undo Select All and then pick up the last
option, Blanks. All blank cells will show immediately. Go back to Home
and click Delete directly, all of them will be removed.

Vague Search with Wild Card

You may know how to activate the speedy search by using the shortcut
Ctrl + F, but there are two main wild cardsQuestion Mark and Asterisk
used in Excel spreadsheets to activate a vague search. This is used
when you are not sure about the target result. Question Mark stands for
one character and Asterisk represents one or more characters. What if
you need to search Question Mark and Asterisk as a target result? Dont
forget add a Wave Line in front.

Generate a Unique Value in a Column

You are aware of the key function of Filter, but few people use the
Advanced Filter, which will be repeatedly applied when you need to filter
a unique value from data in a column. Click to choose the column and go
to Data->Advanced. A pop-up window will show up. As the screenshot
shows, click Copy to another location, which should be in accord with the
second red rectangular area. Then specify the target location by typing
the value or clicking the area-choosing button. In this example, the
unique age can be generated from Column C and show in Column E.
Dont forget to choose Unique records only, then click OK. The unique
value showing in column E can be the contrast of the original data in C,
thats the reason why it is recommended to copy to another location.

Input Restriction with Data Validation Function

In order to retain the validity of data, sometimes you need to restrict the
input value and offer some tips for further steps. For example, age in this
sheet should be whole numbers and all people participating in this
survey should be between 18 and 60 years old. To ensure that data
outside of this age range isnt entered, go to Data->Data Validation-
>Setting, input the conditions and shift to Input Message to give
prompts like, Please input your age with whole number, which should
range from 18 to 60. Users will get this prompt when hanging the
pointer in this area and get a warning message if the inputted
information is unqualified.
Transpose Data from a Row to a Column
You would use this feature if you want to transpose data to get a better
display; however, retyping all data would be the last thing you would
need to do if you know how to use the Transpose function in Paste.
Heres how: copy the area you want to transpose, move the pointer to
another blank location. Go to Home->Paste->Transpose, please note
that this function wont activate until you copy the data first.
Compose Text with &
Complicated formulation is unnecessary, as long as you know how to use
&. You can compose any text freely with this symbol. Below I have four
columns with different texts, but what if I want to compose them to one
value in one cell? First, locate the cell that is to show the composed
result, use the formulation with & as shown in the screenshot below.
Click Enter: all texts in A2, B2, C2 and D2 will be composed together to
become LizaUSA25@ in F2.

Transforming the Case of Text

With all the tricks shared here, Ive tried my best to avoid complicated
formulation. But there are still some simple and easy to use formulations
to show you, like UPPER, LOWER and PROPER, which can transform
texts for different purposes. UPPER will capitalize all characters,
LOWER can change text to all lower case and PROPER will only
capitalize the first character of a word.
Input Values Starting with 0
When an input value starts with zero, Excel will delete the zero by
default. Rather than reset the Format Cells, this problem can be easily
solved by adding a single quote mark ahead of the first zero, as shown.

Speed up Inputting Complicated Terms with

AutoCorrect
If you need to repeat the same value and it is complicated to input, the
best way is to use the AutoCorrect function, which will replace your text
with the correct text. Take my name, Liza Brown, for example, which can
be replaced by LZ. Therefore, every time I input LZ, it can autocorrect to
Liza Brown. Go to File->Options->Proofing->AutoCorrect Options and
input Replace text with correct text in the red rectangular area, as below.

One Click to Get More Status

Most users know how to check the data status in the bottom of an Excel
sheet, like Average and Sum Value. However, do you know you can move
the pointer to the bottom tab and right click to get more status, as shown
below?