bcd

City and County of

Swansea

Local Development
Plan

Delivery Agreement
Revised July 2016

Martin Nicholls,
Director of Place

Phil Holmes,
Head of Planning and City Regeneration
About This Document
This document sets out the background to the new process by which
Development Plans are prepared in Wales. It incorporates a statement, known
as a Delivery Agreement (DA), which explains how the City and County of
Swansea Council (the Council) propose to follow the preparation process.

The Draft DA was presented to Cabinet on the 5th March 2009 (Report link:
http://www.swansea.gov.uk/reports). Council Members resolved to endorse the
draft document to be issued for a six week period of consultation (6th April until
29th May 2009) with stakeholders and all interested parties. The DA was
amended to take into consideration the representations received, and an
appraisal of all the responses and the modified version of the DA was reported to
Council on the 10th September 2009 (Report link:
http://www.swansea.gov.uk/reports). The DA was subsequently approved by the
Welsh Assembly Government (WAG) on the 29th October 2009. An updated
Delivery Agreement timetable was approved by the Welsh Government on 6th
July 2016 and is reflected in this revised document.

The document has been prepared in accordance with the guidance set out in
Local Development Plans Wales: Policy on Preparation of LDPs (December
2005) and the Local Development Plan Manual (June 2006) both of which can be
found at: http://www.swansea.gov.uk/references. For ease of reference a
glossary of those terms highlighted in bold italics and an explanation of
abbreviations used is included as Appendices 8 and 9.

What are Development Plans?

Development Plans are one of the most important components of the planning
system. They provide a vision for land use planning within each Local Planning
Authoritys area. The Council is the Local Planning Authority (LPA) for the City
and County of Swansea (the County). A Development Plan plays a key role in
the promotion of sustainable development ensuring that development takes
place in suitable locations and that necessary infrastructure is made available.
It also provides a consistent framework for making planning decisions. The
current Development Plan for the County is the Unitary Development Plan
(UDP) which was adopted during November 2008, and sets out the policies and
proposals for the future development and use of land and environmental
conservation for the period to 2016.

What is the New Process?

The UDP is to be replaced by a new form of Development Plan known as the
Local Development Plan (LDP). LDPs perform a similar land use function;
however the manner in which they are prepared fundamentally differs and
provides an important opportunity to make lasting improvements to the Planning
Service and service delivery throughout the Council. The LDP for Swansea will
set out the Councils strategic vision with aims and objectives for the use and
development of land together with policies and proposals to implement them.

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The preparation of a DA is the first part of this process and will determine how
the LDP is prepared. Further information about the LDP process is available in
guidance provided by the Welsh Assembly Government; Planning your
Community: A guide to LDPs (July 2006) which can be found at:
http://www.swansea.gov.uk/references.

What is the Purpose of a Delivery Agreement?

The LPA is required to prepare and publish a DA to outline how it intends to
progress with the preparation of the LDP. The DA has two main parts: a
Timetable and a Community Involvement Scheme (CIS). The Timetable is
intended to help with project management of the Plan, ensuring that it is
prepared within the identified timescale. The CIS will set out how and when the
community and various stakeholders will be involved in preparing the Plan.

Community involvement at the earliest opportunity is therefore essential to

identify common ground and shared goals, as well as contentious issues and
conflicts.

Who Can Get Involved?

Everyone who lives, works, visits or provides services within the County will be
influenced by the LDP and should therefore get involved throughout its
preparation. Interested individuals, groups and organisations are encouraged to
establish contact with the Council at the earliest opportunity.

Who to Contact?
The Councils Planning Policy Team are available during normal office hours to
discuss any aspect of this document or the LDP process. They can be
contacted:

by letter/in person: or via:

Planning Policy Team, Tel: 01792 635744

Planning Services, Fax: 01792 635719
Environment Department, E-mail: ldp@swansea.gov.uk
City and County of Swansea Council,
Civic Centre,
Oystermouth Road,
Swansea,
SA1 3SN.

All the background documents referred to are available to view at the Civic
Centre reception desk. The Councils website www.swansea.gov.uk/ldp also
contains further detailed background information on the DA and the LDP and
provides an opportunity for stakeholders to register their interest in the process
and the issues with which they wish to get involved.

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Contents
Part One: Local Development Plan Preparation 1
1.0 Overview 1
2.0 The LDP Process 1
3.0 Key Stages 2
4.0 Sustainability Appraisal and Strategic Environmental Assessment 5
5.0 Habitats Regulations Assessment 6
6.0 The Candidate Site Process 8
7.0 Supplementary Planning Guidance 8
8.0 Independent Examination 8

Part Two: The Delivery Agreement Timetable 10

9.0 Overview 10
10.0 The Timetable 10
11.0 Available Resources 12
12.0 Potential Risks and Contingencies 13

Part Three: The Delivery Agreement Community Involvement

Scheme 15
13.0 Overview 15
14.0 The Community Involvement Scheme 15
15.0 Purpose and Benefits of Community Involvement 15
16.0 Who Should be Involved in the LDP Process? 15
17.0 Objectives for Community Involvement 17
18.0 Council Overview and Scrutiny 19
19.0 Stakeholder Contribution 19
20.0 Methods of Community Involvement 20
21.0 Existing Consultation Resources 21
22.0 Welsh Language 21

Part Four: Monitoring and Review 22

23.0 Overview 22
24.0 Monitoring and Review of the Delivery Agreement 22
25.0 Monitoring and Review of the LDP 23

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List of Appendices
Appendix 1: LDP Timetable 25
Appendix 2: LDP Key Processes, Stages and Actions 26
Appendix 3: Key Stages of Plan Preparation and Opportunities for
Involvement 32
Appendix 4: Electoral Wards 50
Appendix 5: Profile and Characteristics of the Local Population 51
Appendix 6: List of Specific and General Consultation Bodies 52
Appendix 7: Delivery Agreement Assessment Criteria 59
Appendix 8: Glossary 65
Appendix 9: List of Abbreviations 69

Figures
Figure 1: Local Development Plan Preparation Process Diagram 5
Figure 2: Relationship Between the Various LDP Preparation Processes 7

Tables

Table 1: Tests of Soundness 9

Table 2: LDP Key Stages 11
Table 3: LDP Budget Requirement 12
Table 4: LDP Delivery Risks and Mitigation Measures 13
Table 5: Benefits of Community Involvement 16
Table 6: Objectives for Community Involvement 18

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Part One: Local Development Plan Preparation
1.0 Overview

1.1 Part One provides an introduction to the various features and stages of
the Local Development Plan (LDP) preparation process. It explains the
general context and various stages within which individuals, groups and
organisations will be given the opportunity to influence future development
within the County.

2.0 The LDP Process

2.1 The LDP process is about creating sound, practical plans that deliver
sustainable development in Wales. The aim is to produce better quality
outcomes through community involvement whilst continuing to guide
development. Key features of the LDP, which will all contribute to the
sustainability and soundness of the final Plan, include:

(a) Participation

Emphasis is placed on the need for consensus building from the outset.
There will be a focus on stakeholder and community engagement in order to
make the LDP more relevant and inclusive to local communities. This
element of the LDP will be described in more detail under the Community
Involvement Scheme (CIS) in Part Two, which outlines proposed community
and stakeholder input throughout the process. The CIS has to be approved
by the Welsh Assembly Government (WAG) as part of this Delivery
Agreement (DA), which also contains a Timetable for the delivery of the LDP.

(b) Evidence Base

The baseline information upon which policies are to be developed will be

continually reviewed and updated to ensure it is representative of the latest
situation within the County. The LDP will address wider reaching issues than
the current Unitary Development Plan (UDP) and an extensive evidence base
will therefore need to be developed early in the process to reflect this.

(c) Preparation

The LDP will be concise, strategic, focused, and quicker to prepare than the
UDP, taking approximately 4 years overall from the formal start date, which
does not include the DA preparation or development of the initial evidence
base.

(d) Policy Integration

WAG has identified four key strategies that every local authority in Wales is
required to produce, namely: The Community Strategy, The Health, Social
Care and Well-being Strategy, The Children and Young Peoples Plan
and the LDP. The intention is for the visions, aims and objectives of these

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statutory plans to be consistent with one another. A key task in preparing the
LDP will therefore be ensuring that proposals from the other three strategies
that have land use implications are translated into policy. The aim is to
ensure the effective delivery of these planned services and resources across
the County. The responses from stakeholder and community consultation
exercises carried out on these strategies will be shared where there are
overlapping issues. This will ensure consistency and reduce the potential for
consultation fatigue. The benefits to the LDP from this closer integration will
be engagement with hard to reach groups that have previously not become
involved in the Development Plan preparation process.

(e) Policy Context

Due regard must also be given to spatial and thematic strategies and
documents at European, national, regional and local level. At national level
this includes Planning Policy Wales (PPW); Technical Advice Notes
(TANs); Ministerial Interim Planning Policy Statements (MIPPS); Minerals
Planning Policy Wales (MPPW): and Minerals Technical Advice Notes
(MTANs). It is important to note that whilst due regard must be given to these
national policies, LDPs should not duplicate their requirements. The Council
will therefore aim to formulate policies using local discretion supported by
robust evidence. At the regional level there are plans dealing with waste,
minerals transport, regeneration, etc, whilst local strategies include those
relating to housing, the environment, and tourism. This policy context is
continually being refined and updated in response to European Directives
and emerging issues, such as climate change, renewable energy, etc, and the
basis on which the LDP is prepared will need to be continually reviewed
accordingly. Additionally, a significant amount of cross boundary work will be
undertaken between LPAs to ensure a more co-ordinated approach to
Development Plan preparation. It is important to note however that within this
context the LDP will only provide strategic policy guidance and matters of
detail, such as the design of development, will be addressed through
supplementary planning guidance and development briefs.

3.0 Key Stages

3.1 Once the DA has been agreed by WAG and the Plan preparation process
formally commences, the LDP will take approximately 4 years to produce as it
progresses through the following stages:

Review and Development of Evidence Base: This is an essential and

continual process as part of the review and formulation of policy to fully
appreciate the social, environmental and economic characteristics of the
County. The Council must therefore conduct a review of the information
currently available. Where there are gaps identified, appropriate surveys will
be commissioned and additional research undertaken to obtain the required
baseline evidence to inform the LDP. This work is currently ongoing and until
the minimum actions identified in Appendix 2 are complete, Strategic Options
and a Preferred Strategy may not be formulated (see Stage 3).

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Stage 1 - Delivery Agreement (Community Involvement Scheme and
Timetable): The DA is a public statement that identifies the methods used to
involve stakeholders and the community within the LDP process and includes
the Councils projected Timetable for Plan preparation.

The DA must be agreed by WAG, whose role is to ensure it is robust, realistic

and covers the main Plan preparation requirements. Once agreed, the DA
commits the Council to produce the LDP in accordance with stated timescales
and consultation processes. It is essential that the Council delivers the LDP
in accordance with the DA as this will be one of the tests of soundness when
examined by the Planning Inspectorate before it can be adopted. The scope
of the DA may be summarised as follows:

Underline the importance of the LDP within the Authority;

Set out the realistic limit of what the Authority can reasonably do within
time and resources, i.e. frame expectations;
Clarify the scope and influence of the Plan, explaining opportunities
that it will provide for local discretion, as well as the need to respect
national policy and statutory designations, etc;
Secure budget commitment and staff resources;
Allow co-ordination with the preparation of other strategies and
documents;
Manage the Habitats Regulations Assessment process;
Set the framework for the Sustainability Appraisal of the LDP, in terms
of resources and management of the Sustainability Appraisal process;
and,
Alert the community to the process of involvement in the creation of the
LDP, and outline generally how they can contribute.
(Adapted from: Welsh Assembly Government (2006), Local Development
Plan Manual, Crown Copyright).

Stage 2 - Pre-Deposit Plan Preparation and Involvement: Stages 2 and 3

of the LDP preparation process will run side by side as they are intrinsically
linked. Stage 2 involves developing a vision, objectives and alternative
strategic options for the LDP. Candidate Sites will also be invited for
submission and assessment at this stage (see Section 6.0).

Stage 3 - Pre-Deposit Plan Consultation: This stage involves consultation

with stakeholders to consider the issues arising from Stage 2 including
options for housing, retail, industrial sites, etc. This will eventually lead to the
development of a Preferred Strategy.

Stage 4 - Deposit Plan: The draft version of the LDP is known as the Deposit
Plan. An initial Consultation Report will be produced to explain how and
with whom consultation took place, and how it has affected the drafting of the
Plan. The Deposit Plan is published for formal public consultation for a period
of six weeks to allow further representations to be made. Supporting
documents such as the Sustainability Appraisal (SA), Strategic
Environmental Assessment (SEA) and Habitats Regulations Assessment
(HRA) will also be consulted upon at this time (see Sections 4.0 and 5.0 for

7
further details). Any new and alternative site proposals arising will be
reassessed and further consulted upon. The LDP is then finalised for formal
submission for Independent Examination.

Stage 5&6 - Independent Examination: Following the formal submission of

the Deposit Plan to WAG and the Planning Inspectorate, the latter will
appoint an independent Inspector to examine it. The Inspectors aim will be to
assess whether or not the Deposit Plan is sound (based on ten tests of
soundness), and to consider representations to the Plan. (Further details are
set out in Section 8.0). The examination itself will take no more than 12
months and the actual hearing of evidence, which will be based on issues
rather than individual representations, should last no more than one month.
Arrangements for public participation in the examination process will be
advertised nearer the time (at least 6 weeks before the opening of the
examination).

Stage 7 - Inspectors Report: Once the Inspector is satisfied that no further

information is necessary to inform their consideration of the soundness of the
Plan, he/she will prepare a report outlining the examinations findings,
together with proposed changes to the Deposit Plan and reasons for those
recommendations. The recommendations in the Inspectors Report will be
binding upon the Council.

Stage 8 - Adoption: The Council will, within 4 weeks of receiving the

Inspectors Report, make it available for public inspection and purchase.
Within a further 4 weeks, the Council will adopt the LDP and publish an
Adoption Statement to this effect. The LDP becomes operative on the date it
is adopted, and final publication of the Plan should follow as soon as possible
(after the expiry of the six week legal challenge period).

Stage 9 - Annual Monitoring Report: Once adopted, the LDP will need to be
monitored annually through the submission of an Annual Monitoring Report
(AMR) to WAG. The AMR should identify progress towards achieving the
Plans policies and any changes needed to deliver them. This will allow the
Plan to be kept sound and functional in the long term.

The following figure outlines this 8 stage cyclical process for preparing LDPs:

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Figure 1: Local Development Plan Preparation Process Diagram.

4.0 Sustainability Appraisal and Strategic Environmental

Assessment

4.1 Sustainability Appraisal (SA) is a mandatory process under section

39(2) of the Planning & Compulsory Purchase Act (Wales) 2004 (the 2004
Act). The purpose of the SA is to promote sustainable development through
the better integration of sustainability considerations into the preparation and
adoption of plans. Economic, social and environmental objectives must all be
considered.

4.2 A Strategic Environmental Assessment (SEA) differs from a SA in that

it focuses on the likely effects (positive or negative) on the environment. The
process is mandatory under European Directive 2001/42/EC on the
assessment of the effects of certain plans and programmes on the
environment (known as the Strategic Environmental Assessment Directive).
This identifies that the LDP must be subject to environmental assessment
during its preparation.

4.3 Both the SA and SEA are repeated throughout the Plan preparation
process, informing the development of the LDP from inception to adoption.

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The SA and SEA will be undertaken jointly to avoid any duplication of
activities. The specific consultation bodies (in particular WAG, Environment
Agency, Countryside Council for Wales and Cadw), along with the general
consultation bodies, will be involved throughout the SA/SEA process. The
SA/SEA will be undertaken utilising in-house resources.

5.0 Habitats Regulations Assessment

5.1 The LPA must consider whether the LDP is likely to have a significant
effect on a European site directly or indirectly either alone, or in combination
with other plans and projects. This includes sites outside the Swansea area
that are linked, for example Carmarthen Bay and Estuaries. This process is
known as Habitats Regulations Assessment (HRA). European sites are those
identified as Special Areas of Conservation (SACs), Special Protection
Areas (SPAs) and Ramsar sites (see Paragraph 5.3 for further details).

5.2 If the LDP is deemed likely to have a significant effect on one or more
European sites it must be subject to an Appropriate Assessment under the
Habitats Regulations. Similar to SA and SEA, HRA must be revisited
throughout the LDP preparation process. The HRA must be undertaken
separately to the SA/SEA, but will inform the SA/SEA process.

5.3 HRA is a highly specialised process for which expressions of interest from
suitably qualified and experienced contractors will need to be invited.
However there is scope to mitigate the costs given that some of the
assessments will require joint working with neighbouring LPAs, as certain
European sites straddle administrative boundaries. A strategic HRA will need
to be prepared when considering initial options and a further assessment
undertaken once a Preferred Strategy is identified. The European sites that
have the potential to be affected by the LDP are:

Special Areas of Conservation:

Carmarthen Bay and Estuaries (Marine SAC)
Carmarthen Bay Dunes
Crymlyn Bog
Gower Ash Woods
Gower Commons
Limestone Coast of South West Wales
Special Protection Areas:
Burry Inlet
Carmarthen Bay
Ramsar Sites:
Burry Inlet
Crymlyn Bog

5.4 The relationship between the SA/SEA/HRA processes and the key stages
of the LDP are outlined in Figure 2.

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Figure 2: Relationship Between the Various LDP Preparation Processes

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6.0 The Candidate Site Process

6.1 At the Pre-Deposit stage the Council will invite submissions for Candidate
Sites from developers, landowners and the public for potential inclusion within
the Plan. The invitation for Candidate Sites is an information gathering
exercise, and submissions must be accompanied by appropriate supporting
information to justify the proposed sites inclusion. However, it is important to
note that the Candidate Sites process does not represent a commitment on
the part of the Council to take sites forward into the LDP. Further guidance on
this process and details of the assessment methodology will be published in
due course. The assessment process will include criteria to filter out sites that
are below a certain size, clearly contrary to national planning policy, or are
unsuitably located due to unacceptable constraints, for example, sites located
within a flood risk zone. Sites to be put forward will include those for housing,
employment, retail, leisure, recreation, waste, etc. The sites will be detailed
on a Candidate Site Register that will be accessible to interested parties (via
the Councils website and the Civic Centre).

7.0 Supplementary Planning Guidance

7.1 Although Supplementary Planning Guidance (SPG) does not form part of
the LDP, it will be used after the Plan has been adopted to provide more
detailed guidance, for example on specific sites, or to cover general themes,
such as affordable housing. Many of the sites/themes for such guidance will
therefore only emerge as the LDP preparation process progresses. The
purpose of the guidance will be to supplement the policies of the LDP and not
to supersede or replace what is in the Plan.

7.2 Any new SPG will initially be prepared in draft form pending adoption of
the LDP. The SPG must be subject to full consultation and engagement with
interested parties, be in accordance with the protocols outlined in the CIS as
set out in Part 3 and all responses will be taken into account before it is
finalised. This will ensure that the SPG may in due course be treated as a
material consideration in the determination of relevant planning applications or
during appeals. A large number of SPG documents already exist in support of
the Adopted UDP and these will be reviewed prior to the commencement of
the LDP process.

8.0 Independent Examination

8.1 Once the Council has produced its LDP it must submit the Plan to WAG
for independent public examination. The appointed Inspector will then
consider the evidence submitted and representations made on the Deposit
Plan, and examine it for soundness on the following basis:

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Table 1: Tests of Soundness
What are the Tests of Soundness?
The tests have been developed by the Planning Inspectorate to check that
LDPs are suitable and fit for purpose. There are 3 tests of soundness:
Test 1 Does the plan fit?
Test 2 Is the plan appropriate?
Test 3 Will the plan deliver?

When are the Tests of Soundness used?

During the Examination of the LDP an Independent Inspector will assess
whether the Plan is sound and is consistent with the 3 Tests of Soundness set
out below. It is the role of the Inspector to ensure that the evidence and
assumptions on which the Council has based its policies and proposals are
properly tested.

What are the tests?

Test 1: Does the plan fit? (i.e. is it clear that the LDP is consistent with other
plans?)
Does it have regard to national policy and Wales Spatial Plan?
Does it have regard to well-being goals?
Does it have regard to the Welsh National Marine Plan?
Is it consistent with regional plans, strategies and utility programmes?
Is it compatible with the plans of neighbouring authorities?
Does it reflect the Single Integrated Plan (SIP) or the National Park
Management Plan (NPMP)?

Test 2: Is the plan appropriate? (i.e. is the plan appropriate for the area in
the light of the evidence?)
It is locally specific?
Does it address the key issues?
Is it supported by robust, proportionate and credible evidence?
Can the rationale behind plan policies be demonstrated?
Does it seek to meet assessed needs and contribute to the achievement
of sustainable development?
Are the vision and the strategy positive and sufficiently aspirational?
Have the real alternatives been properly considered?
Is it logical, reasonable and balanced?
Is it coherent and consistent?
Is it clear and focused?

Test 3: Will the plan deliver? (i.e. is it likely to be effective?)

Will it be effective?
Can it be implemented?
Is there support from the relevant infrastructure providers both financially
and in terms of meeting relevant timescales?
Will development be viable?
Can the sites allocated be delivered?
Is the plan sufficiently flexible? Are there appropriate contingency
provisions?

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 Is it monitored effectively?

From: Local Development Plan Manual Edition 2, August 2015 (Welsh

Government)

8.2 The length of the examination will vary according to how complicated the
LDP is and what representations have been made. However, it should take
no longer than 12 months from when the Plan is submitted until the
Inspectors Report is issued. The Inspectors Report of recommendations
with the reasoning behind them is binding, that is to say that the Council has
to accept the recommendations and amend the LDP accordingly. The only
exception to this is that WAG has powers to direct the Council to modify the
LDP at any stage during its preparation if it considers it to be unsatisfactory.
The Council must adopt the LDP within eight weeks of receipt of the
Inspectors Report, and at the same time, if it has not already done so, it must
publish the Inspectors Report.

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Part Two: The Delivery Agreement Timetable
9.0 Overview
9.1 Part Two sets out the Timetable for the preparation of the LDP and looks
at how the process is to be managed. It highlights the potential barriers to
completing the LDP, their impacts on progress and the potential mitigation
measures proposed to reduce the risks identified.

10.0 The Timetable

10.1 The Timetable details the stages involved in the formulation and
preparation of the LDP. It identifies how the Council will project manage the
Plans preparation and identifies both definitive and indicative stages, as
follows:
(a) Definitive: Those stages up to and including the statutory Deposit
stage, which are under the direct control of the Council and therefore
have realistic target dates.
(b) Indicative: Those stages beyond the statutory Deposit stage which
are dependent on extraneous factors, such as number of
representations received, over which the Council has less control.
10.2 Table 2 outlines the Councils proposed Timetable for the key stages in
preparing the LDP. The LDP timeline is included as Appendix 1, whilst
Appendix 2 links the timeline with the key preparation stages and budget
requirements.

10.3 The scheduled start date for work to commence on the LDP is August
2010 and all steps identified under Stage 1 (Delivery Agreement) have
already been actioned or are in the process of being actioned and should be
completed by the end of 2009. However, before the Council is in a position to
proceed to Stage 2 (Pre-Deposit Plan Preparation) and thereby formally start
the LDP process, a significant amount of baseline evidence needs to be
collected which will determine the direction of the Plan. This includes a
Strategic Flood Consequences Assessment, Strategic Housing Land
Availability Assessment, Open Space Audit etc.

10.4 It is also essential to complete a review and update of existing SPG in

support of the UDP, which would cause some confusion if undertaken at the
same time as consultation on the LDP. The Council committed to undertaking
this review at the time of producing the UDP, which was adopted in November
2008. The review and update of these SPG is essential in the interests of
providing clarity for developers and ensuring that the Council adheres to clear
and consistent decision making in planning applications.

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Table 2: LDP Key Stages

LDP Reg. Key Stage in Plan Preparation Timescale

No. Stage

Definitive
Timetable

5 - 10 1 Delivery Agreement November 2009

LDP Formal Start

14 2 Pre Deposit: Preparation August 2010

Candidate Site Process September 2010 March

2011

17 - 21 4 Deposit LDP October 2013 March

2017

Prepare Deposit LDP & SA October 2013 June 2016

Report

Place LDP on Deposit Mid July 2016 September

2016

Prepare for Submission September 2016 March

2017

Indicative Timetable

22 & 23 5&6 Submission of LDP to WG & March 2017 December

Independent Examination 2017

24 7 Receipt and Publication of December 2017

Inspectors Report

25 8 Adoption January 2018

37 9 Annual Monitoring and Review January 2019 on

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11.0 Available Resources

11.1 In producing its DA the Council is required to identify the likely budgetary
and staffing resources required for each stage of the LDP preparation
process. The Councils Planning Policy Team will lead on the production and
management of the LDP process, including the preparation of any
consultation documents.

11.2 It is recognised that additional specialist services will also be required to

progress the LDP. External consultants will need to be appointed between
Stages 1 4 to assist the Council in a variety of areas, such as a Strategic
Flood Consequences Assessment (FCA), HRA, Retail Studies, etc, where
the Council is constrained by resource limitations or does not possess the
necessary in-house expertise. There will however be scope for in-house
resources to be redeployed or seconded to assist with the SA/SEA, evidence
gathering and review/preparation of SPG.

11.3 The anticipated budget requirements for each stage are identified in

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Table 3, whilst the following officer time (as at November 2009) will need to be
dedicated to the preparation of the LDP to meet the timescales identified in
Table 2:

Planning Policy, Appeals and Enforcement Manager

(responsibility split between the three functions) (10%)
Planning Policy Team Leader (60%)
Principal Planning Officers x 2 (75% and 50% respectively)
Senior Planning Officers x 2 (both part time - equivalent to 1 full
time employee) (75%)
Planning Assistants x 2 (both 90%)
Senior Technician (75%)
Office Manager (a redeployed/seconded post at Stage 3) (75%)
Programme Officer (part-time post during Stages 3 to 5). This is
usually an external appointment, but could be a seconded post
dependent upon prior training/experience. This appointment is
included within the anticipated Stage 5 costs.

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 Table 3: LDP Budget Requirement

Stage in Plan Preparation Financial Year Anticipated

Costs ()

LDP SEA/SA

1 A 09/10 45k

2 B/C 10/11 30k

3 B/C 11/12 12/13 60k

4 D 13/14 15/16 90k

5/6 - 16/17 -17/18 150k

7/8 - 17/18 10k

9 E 18/19+ 20k

Total 405k

12.0 Potential Risks and Contingencies

12.1 Although a robust timetable has been drafted which the Council fully
intends adhering to, situations may arise where delays to LDP preparation are
likely to occur. These possible delivery risks are set out in Table 4, along with
their potential impact on the LDPs progress. As these risks are identified at
this stage, it follows that mitigation measures should also be identified to
reduce the possibility of the risks becoming a reality.

Table 4: LDP Delivery Risks and Mitigation Measures

RISK IMPACT MITIGATION

1 Loss of staff leading to Loss of capacity to
inadequate in-house complete stages of the
expertise and/or LDP process on schedule.
increasing individual Inability to resource
workload various tasks therefore
compromising their quality,
or in the worst case not
being able to undertake or
complete the task
2 Inadequate financial Inability to fund various
projections of the cost tasks which require
associated with various external expertise
areas of the project
Maintain full complement of
Planning Policy Team, and
supplement through
redeployment/secondment
when necessary
Ensure LDP is given the
highest priority when
managing workload
Build in flexibility for
unforeseen costs
Allow LDP budget to be rolled
forward annually if underspend
occurs
Ensure the cost of
Independent Examination &
Inspectors Report is included

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 in the Councils medium term
financial planning
3 New legislation with Need to review/revise Monitor emerging legislation
policy implications & evidence base and and guidance closely to
poor dissemination of policies. ensure the earliest possible
this information Late redrafting of response in LDP preparation
Policies/Plan to new policies/tasks, etc
Review consultation
procedures with WAG and
other bodies to ensure
Planning Policy Team are
directly consulted
4 Significant late Policies/Plan need to be Improve liaison procedures
objections or redrafted to incorporate the with key stakeholders and
information from key additional information align project timetables
stakeholders wherever possible
Identify at an early stage any
difficulty (with regards to time)
in providing a response
Allow flexibility within the
timetable for the late
submission of information
5 Difficulty in acquiring LDP fails the test of Safeguard the necessary
necessary soundness due to resources in terms of time and
information/expertise to insufficient evidence, or finance to secure the required
inform the LDP timetable slips due to time information and build in
or resources being sufficient flexibility within the
diverted to acquire timetable to do this
information
6 External delays Timetable slippage Clearly specify response
(Planning Inspectorate, deadlines and establish
consultee responses, reminder protocols
printers, translators) Link deadlines to
Cabinet/Council report
preparation cycles
Keep WAG informed
Build flexibility in timetable
around Local Government
elections
7 Legal Challenge Adopted LDP quashed, Continually check with Legal
and additional workload Services that all relevant
Regulations, Acts and
Guidance are being complied
with
Continue Regional LDP
Pathfinder work to share best
practice with other LPAs
8 Unrealistic reporting Timetable slippage Ensure that special meetings
cycles and Political can be called to progress LDP
Issues more widely, issues
including the Council Establish Advisory Group of
Elections Members to deal with LDP
delivery

20
12.2 Whilst all the identified risks have the potential to cause delays, the
majority can be addressed through the production of a sufficiently flexible
timetable at the commencement of the LDP process. In line with LDP
preparation guidance the DAs timetable contains built in tolerances to
account for potential slippage (of up to 4 months) and appropriate mitigation
measures to minimise potential risks. Any substantial deviation from the
proposed timetable will be reported back to Council (see Part 4). However,
the specific consultation bodies would need to be reconsulted and the
agreement of WAG obtained before a review could take place. It is
acknowledged that this would only be as a last resort and that permission to
review may not be granted by WAG.

21
Part Three: The Delivery Agreement Community
Involvement Scheme
13.0 Overview

13.1 Part Three sets out the Councils policies for involving the community in
the preparation of the LDP. The Community Involvement Scheme (CIS)
outlines how community involvement will be considered and planned for
throughout the preparation, alteration and review stages of the LDP.
Information is provided on the benefits of and objectives for community
involvement, the manner of stakeholder contribution and proposed
consultation methods. Scrutiny arrangements and use of existing consultation
resources are also explained.

14.0 The Community Involvement Scheme

14.1 A key objective of the LDP is to strengthen community involvement in the

planning process, particularly at the early stages when there is most
opportunity for the public to influence outcomes. In order to ensure that
community involvement throughout the process reaches its full potential, the
LPA is required to prepare a CIS to formally set out how the community will be
involved in helping to shape the future development of the County. The aim
of the DA is to involve individuals and groups from the widest range of
interests, especially those that have not traditionally participated in the
planning process.

15.0 Purpose and Benefits of Community Involvement

15.1 Community involvement throughout the development of the LDP should

be a continuous process that enables the local community to say what sort of
place they want to live in, at a stage when this can make a difference. There
are benefits to both the Council and the public in successfully involving a wide
range of people and organisations in the Plan preparation process. Table 5
identifies the potential benefits of this process to both the public and Council.

16.0 Who Should be Involved in the LDP Process?

16.1 There are a range of organisations and individuals who have a role or
interest in shaping the future development of the County. Government
regulations prescribe minimum consultation standards that the Council must
meet, including specific bodies that must be consulted. The aim of the DA is
to exceed these standards wherever possible, so as to reach more people
and organisations than have previously been involved in Plan making. It is
recognised that different sectors of the community have different values and
needs and this will influence the way in which the Council seeks to reach all
those who need and want to be involved, including those who are the hardest
to reach.

22
Table 5: Benefits of Community Involvement

Benefits to the Public Benefits to the Council

Empowers the community to Effective participation

influence the decision making
process
Enables greater public
inclusion and ownership of the
LDP
Creates a transparent and
democratic development
process
Promotes a feeling of
community cohesion
Ensures the provision of local
services that are best located
to meet local needs and
priorities
Facilitates a better
understanding of the planning
system, the LDP and the work
of the Council
throughout the process will
lead to increased knowledge
about local needs and priorities
Increased efficiency of
decision making through the
use of local knowledge
Minimises any unnecessary
and costly conflict
Enables collaborative working
which promotes shared goals,
priorities and responsibilities
Ultimately a greater sense of
public ownership, and hence
support for, the Councils
development of the LDP
Improved transparency within
Local Government

16.2 In accordance with the LDP regulations a list of specific and general
consultation bodies is set out in Appendix 6. It is anticipated that further
consultees will emerge during the Plan preparation process and these will be
added to this list as and when they are identified. The Councils website will
maintain the most up to date list.

16.3 Specific consultation bodies are generally governmental bodies with

whom the Council is statutorily required to consult, namely:

Welsh Assembly Government

Countryside Council for Wales
Environment Agency Wales
Cadw
Infrastructure providers
Adjoining local authorities
Community Councils

16.4 General consultation bodies are groups or individuals who have a vested
interest in the future of Swansea such as:

Those who live in the County

Those who work in the County
Those who provide services in and to the County (e.g.
regional/national organisations or bodies)
Those who currently invest in, or who may be planning to invest in
the County (e.g. landowners and businesses)

23
16.5 In addition to the above, the DA identifies sectors of the community that
have traditionally found it difficult to engage with the planning process
including:

People with a disability

People from black and minority ethnic groups
Women with pre-school children
Young people
The homeless
Gypsies and Travellers
Working age men
Elderly people
People with low literacy

16.6 Reference to communities includes groups of individuals or organisations

that share a common interest, identity (e.g. ethnicity) or need (e.g. clubs), as
well as communities of place (both work and residential).

16.7 Through closer working with the Community Strategy Key Partnerships
appropriate contacts have been identified within these sectors to inform the
preparation of the LDP.

16.8 By way of background information, the electoral wards and the profile
and characteristics of the local population are included within the DA
(Appendices 4 and 5 refer).

17.0 Objectives for Community Involvement

17.1 The Councils objectives for community involvement are:

To gain a clear understanding of who to involve and how best to

improve their access to the planning process
Employ effective involvement processes, and,
To help build the capacity of communities and other stakeholders to
take part

17.2 The DA recognises that not everyone is able to stand up and speak in a
group, attend a meeting, or fill in a form. The LDP process includes clear
stages for feeding back to the community what the Council is doing with the
information and ideas emerging throughout the Plans preparation, which in
turn will encourage continuing involvement. The involvement process is
intended to reduce conflict by developing consensus and where this cannot
be achieved, by making sure that sources of information leading to a final
decision being made are clear and respected by all parties.

17.3 The Council is committed to a proactive and co-ordinated approach to

consultation and participation, so as to encourage effective community
involvement in the LDP process. In particular there will be linkage with
existing consultation exercises, such as those undertaken in relation to the
Community Plan, thereby making best use of existing resources and
minimising the potential for consultation fatigue amongst the community.

24
17.4 It is important that all participants have the opportunity to contribute to
the process and make their own ideas and needs known. This is particularly
important during the earliest stages of LDP preparation. The aim is to assure
all participants that there is room in the LDP process to consider the ideas
generated from consultation activities. In order to convey these aims, 6
principle objectives for community involvement will be applied as detailed in
Table 6 below. These are based on good practice measures as set out within
the Office for the Deputy Prime Ministers report Community Involvement in
Planning: The Governments Objectives (2004) which can be found at:
http://www.swansea.gov.uk/references. Further details of these arrangements
are set out in Appendix 3.

Table 6: Objectives for Community Involvement

1) Access to Information In order to enable communities and

2) Early Involvement
3) Appropriateness
4) Continuing Involvement
5) Transparency
6) Plan for Involvement
stakeholders to make informed choices and
understand the context of the LDP, the
Council will provide information in a timely,
accessible and understandable format.
The Council wish to ensure that communities
and stakeholders have every opportunity to
get involved and participate from the earliest
stage of LDP preparation. Contributions from
stakeholders will be sought at stages in the
preparation of the LDP when ideas can best
influence the process.
All information provided will encourage
involvement and participation throughout the
process and be suitable and relevant to each
specific group, based on a clear
understanding of community and stakeholder
needs and experience.
Involvement will be continued throughout all
stages of the LDP process. The Council will
provide regular opportunities for feedback to
allow communities and stakeholders to see
how ideas have developed.
The Council will be clear from the outset about
who will be involved, when they will be
involved, and the extent of their involvement at
each stage.
The Council will ensure that community
involvement in the LDP fits in with and better
informs other key plans and strategies,
particularly the Community Plan.

25
18.0 Council Overview and Scrutiny

18.1 In order to meet the objectives for community involvement it is essential

that there is clear understanding throughout the Council at both Councillor
and officer level of the importance and relevance of the LDP. Accordingly
Councillors will be involved throughout the LDP process through a variety of
techniques:

Overview & Scrutiny: There are four Overview Boards and four
Scrutiny Boards which have a watching brief over Council policies and
services. The eight Boards combine to cover all the work of the
Council and to ensure that the Council is achieving its aims. LDP
preparation will be monitored by the Environment, Regeneration and
Culture Overview and Scrutiny Boards.
LDP Advisory Group: A cross party Advisory Group of Councillors is
to be established to focus exclusively on issues relating to the LDP. It
will provide opportunities to inform and consult Councillors and the
wider community at various stages of LDP preparation and provide a
sounding board for issues arising.
Council/Cabinet/Planning Committee: Progress on LDP preparation
will be reported to Cabinet, Council and Planning Committee at key
stages. Under the Council constitution all matters relating to planning
policy and SPG need to be determined by Council. Under the Countys
Cabinet system of Local Government, Cabinet meets every three
weeks and Council every six weeks. Planning Committee normally
meets every 6 weeks, but meetings may be called more frequently at
the discretion of the Head of Planning Services. The DA Timetable
takes into account these meeting cycles and report preparation lead in
times, as well as Local Government elections in 2012.

18.2 Additionally, in order to ensure consistency between Council strategies,

plans and policies, a cross-department working group of officers will be
established. This group will meet on a regular basis to inform and guide the
development of the LDP. The Plan will thereby benefit from the breadth of
knowledge throughout the Council and its partner organisations.

19.0 Stakeholder Contribution

19.1 In order to ensure that community involvement throughout the whole

LDP process reaches its full potential, stakeholders must consider and adhere
to the following points:

Ensure that responses and contributions to enquiries and consultations

are made within defined timescales. Community groups should
consider varying meeting cycles in order to meet response times on
issues relating to the LDP.
Consider responses carefully and ensure that they raise legitimate
issues which can be addressed through the LDP and by the planning
system.
Take care to consider and follow relevant guidelines and procedures
when making representations.

26
 Provide information in a clear and easily accessible format to allow for
transparent consideration of contributions by all those involved in the
process.
Help identify any gaps in the information and evidence base of the
LDP, including identification of any other stakeholders who should be
involved in the process.
Assist in the identification of proposed sites for development early on in
the process.
Commit to the process by attending meetings, contributing to
discussions and generally assisting the process of seeking consensus.
Indicate willingness to participate at consultation events, forums, etc
and provide the necessary personal information required to ensure that
such groups are representative.
Provide and maintain up to date contact details to ensure effective
feedback and notification.
Ensure that if representations are sent via a petition then it should
clearly state on each page its purpose and should have a contact
name/address/e-mail. Correspondence would therefore be directed to
this contact and not individual signatories of the petition.
Understand that the Inspectors Report is binding and that no appeal in
respect of his/her decision can be made.
Become involved in establishing a Key Stakeholder Forum that could
assist in Plan preparation and act as a sounding board for structured
discussions.

20.0 Methods of Community Involvement

20.1 The Council will incorporate a range of methods to facilitate involvement

throughout the LDP preparation process. It is essential that the methods used
are fit for purpose for different stages of the Plans preparation and for
different groups. Engagement and consultation methods could include:
Direct contact and regular updates via letter/e-mail
A variety of publications, updates, questions and answers on the
Councils website www.swansea.gov.uk/ldp
Notices in local newspapers
Documents deposited at Council offices and libraries throughout the
County as appropriate
Press releases
Leaflets
Use of existing networks and partnerships
Community newspapers
Displays at relevant events
20.2 Feedback will be provided at key stages in the form of a report
(published via the Councils website and available at the Civic Centre)
containing a schedule of representations made during consultations, the
LPAs views on the representations and details of any actions proposed, or,
where no action is proposed, an explanation of the reasoning behind this. It
will make clear the decisions that communities can influence and those that
they can take themselves. Details of the main stages of engagement and
involvement in the Plan preparation process are set out in full within Appendix
3.

27
21.0 Existing Consultation Resources

21.1 In addition to the methods identified above, the Council is committed to

utilising the following consultation resources for LDP community involvement:

Local Service Boards: A WAG initiative that brings together public

bodies to tackle a small number of challenging local issues. These will
be issues that are important to the community but which have proven
difficult to resolve.
Better Swansea Partnership: Involves Swansea's key agencies and
leads the development and delivery of Ambition is Critical - Swansea's
Community Strategy. One of the Better Swansea Partnerships
strategic aims involves the engagement of all communities, agencies
and sectors in the future strategic development of Swansea.
Swansea Voices: This is the Council's Citizen's Panel which has been
one of the main vehicles for public consultation for a number of years.
The Panel is representative of a cross-section of Swansea residents
aged 16 plus, using criteria such as age, gender, economic activity,
housing type, language, ethnicity, etc. The Panel membership of 1250
is continuously refreshed with a third replaced each year. The Panel is
a useful tool to ascertain views and opinions on a variety of Council
service issues, policies and developments. Panel members can be
invited to be part of focus group (qualitative) consultation and
discussion groups and this option will be taken up for the LDP.

22.0 Welsh Language

22.1 In accordance with the requirements of the Welsh Language Act 1993,
the Council has adopted the principle that, in the conduct of public business, it
will treat the English and Welsh languages on a basis of equality. The way in
which the Council gives effect to the principle is set out in its Welsh Language
Scheme. The Scheme is likely to be relevant to all stages of the process of
preparing the LDP, but particularly to the way in which the Council publicises
proposals, consults with the public, communicates with those making
representations and in making arrangements for the conduct of the
examination proceedings. The pre-examination meeting will provide a forum
where practical questions relating to the languages used at the examination
can be discussed so that those who wish to participate in the process through
the medium of either English or Welsh language may do so effectively.

28
Part Four: Monitoring and Review
23.0 Overview

23.1 Part Four explains when and how the Delivery Agreement (DA) will be
reviewed and also how the LDP will be checked and updated.

24.0 Monitoring and Review of the Delivery Agreement

24.1 The LPA will monitor the progress of the LDP against the DA and provide
feedback to Cabinet/Council at key stages. This will determine whether or not
the Council is fulfilling its objectives in terms of meeting set timescales and
ensuring appropriate community involvement.

24.2 The DA may need to be reviewed if any of the following situations arise:

The preparation of the LDP falls significantly behind schedule

The CIS requires substantial modifications
There is significant new and relevant European, UK or Welsh
legislation, regulations or guidance that will cause supplementary
work or an adjustment of practice for the LDP making process
The LPA has to significantly alter the amount of resources allocated
to LDP preparation
There are any significant changes of circumstances that materially
affect the assumptions, evidence, policies or proposals contained
within the LDP

Potential mitigation measures to reduce these risks are set out in Table 4.

24.3 In accordance with LDP Regulations, within 3 months from the close of
the formal Deposit period, the DA Timetable will need to be reviewed in
consultation with statutory consultees and once the Council has entered into a
Service Level Agreement with the Planning Inspectorate, the Deposit Plan
will be submitted to WAG.

24.4 Following completion of the LDP there will be an investigation into the
engagement methods employed to assess how successful the CIS and
methods for inviting stakeholder participation have been. This report will not
only examine the effectiveness of the consultation approach but also help to
inform the Councils future consultations.

29
25.0 Monitoring and Review of the LDP

25.1 There will be yearly monitoring of the LDP following adoption. This is a
vital element within the cyclic process of Plan preparation and review. An
Annual Monitoring Report (AMR) will be published each year reviewing the
LDPs effectiveness and taking into account new planning guidance and
revised baseline data. Any shortfalls will thus be highlighted and appropriate
action taken, ensuring that the LDP not only remains relevant but is constantly
informed.

25.2 A full review of the LDP should occur within 4 years from adoption.
However this will be initiated sooner if the need is highlighted through the
AMR.

30
List of Appendices
Appendix 1: LDP Timetable
Appendix 2: LDP Key Processes, Stages and Actions
Appendix 3: Key Stages of Plan Preparation and Opportunities for
Involvement
Appendix 4: Electoral Wards
Appendix 5: Profile and Characteristics of the Local Population
Appendix 6: List of Specific and General Consultation Bodies
Appendix 7: Delivery Agreement Assessment Criteria
Appendix 8: Glossary
Appendix 9: List of Abbreviations

31
 Appendix 1: LDP Timeline

LDP Key Stage in Plan Preparation Timescale

Reg. No. Stage

Definitive Timetable

5 - 10 1 Delivery Agreement Published November 2009

LDP Formal Start

14 2 Pre Deposit: Preparation August 2010

Candidate Site Process September 2010 March 2011

15,16 3 Pre Deposit: Participation & January 2011 September 2013

Consultation

Consult on Vision Strategic July 2012 September 2012

Objectives & Growth Options

Consult on Preferred July 2013 September 2013

Strategy & SA Report

17 - 21 4 Deposit LDP October 2013 March 2017

Prepare Deposit LDP & SA October 2013 June 2016

Report

Place LDP on Deposit Mid July 2016 September 2016

Prepare for Submission September 2016 March 2017

Indicative Timetable

22 & 23 5&6 Submission of LDP to WG & March 2017 December 2017

Independent Examination

24 7 Receipt and Publication of December 2017

Inspectors Report

25 8 Adoption January 2018

37 9 Annual Monitoring and Review January 2019 on

32
Appendix 1: LDP Key Processes, Stages and Actions

KEY STAGES ACTIONS DURATION FINANCIAL BUDGET

YEAR REQUIRED

EVIDENCE Baseline data collection, March 2009- 09/10 - 15/16 30K /

GATHERING including March 2016 annum
- Strategic FCA (included
- Open Space Audit within
- HRA budget for
Key Stages)
UDP SPG Review - Update and produce new
SPGs
- Public consultation, press
notice and publication of
updated and additional SPGs

STAGE 1

Delivery Agreement (Regulations 5 10) - Continue evidence gathering 09/10 45k

- Participation and consultation March 2009
on DA to October
- Publication and distribution of 2009
DA
- Make available on website,
including Welsh translation, at
Civic Centre and libraries,
Press release (N.B. these
arrangements apply to all
subsequent references to
public consultation or
notification)

Determine whether LDP requires SEA - Seek views of Environmental

(screening) Consultation Bodies, take into
account Schedule 1
33

SEA/SA Stage A
Habitats Regulations Assessment (HRA)
STAGE 2
Pre Deposit Plan Preparation and
Involvement (Regulations 14 16)
- Send copy of determination to
each Environmental
Consultation Body
- Publish notice of
determination
- Identify other relevant Plans,
Programmes and Policies
(PPPs)
- Gather evidence and
establish the baseline
- Identify key sustainability
issues for LDP to address
- Develop the SEA/SA
framework
- Consult on the scope of the
SEA/SA through Scoping
Report
- Publish Scoping Report
- Gather environmental
evidence and data relating to
Natura 2000 Sites within and
adjoining CCS
- Continue evidence gathering 10/11 60k
- Develop a draft Strategic August 2010-
Vision March 2011
- Identify Strategic Options
- Candidate Site selection
methodology, preparation and
consultation
- Publicise invitation for
submission of Candidate Sites
for consideration
- Sort and filter Candidate Site
representations
- Set up Candidate Site register
34
 - Assess responses and
information received as part of
the consultation events

SEA/SA Stage B assessment of Strategic - Develop a Preferred Strategy

Options and Candidate Sites through a combination of
analysing representations and
SEA/SA Stage C preparation of SEA/SA the results of the SA of
Report Strategic Options
- Prepare LDP for Deposit

HRA - Assess Strategic Options,

Preferred Strategy and
Candidate Sites against HRA
criteria for potential impacts
on Natura 2000 Sites and
prepare report

STAGE 3

Pre-Deposit Consultation - Arrange visioning sessions 11/12 12/13 Included

with communities and key January 2011 within
stakeholders to develop an September budget
appropriate Strategic Vision 2013 identified
- Organise a range of above
consultation events on
Strategic Options to
encourage the involvement of
all sectors of the community
- Determine the content of the
LDP through a consultation
exercise on the Preferred
Strategy

SEA/SA Stage D consultation on SEA/SA - Consultation exercise on

Report on Preferred Strategy and Candidate initial SEA/SA Report
Sites

HRA Consultation on Report - Consultation on initial HRA

Report

35
STAGE 4
Deposit LDP (Regulations 17 21)
SEA/SA Stage B Assess effects of Deposit
LDP
SEA/SA Stage C Prepare SEA/SA Report
SEA/SA Stage D Consult on SEA/SA Report
of Deposit LDP
HRA Report
Assess Representations received and prepare
LDP for Deposit
- Publish Deposit LDP including 13/14 15/16 60k
the Vision, Spatial Strategy, October 2013
area policies, site specific March 2016
allocations of land, specific
policies and their justification
along with a Proposals Map
on a geographical base
- Advertise Site Allocation
Representations
- Assess Site Allocation
Representations
- Prepare SEA/SA Report on
Deposit LDP
- Organise a range of
consultation and participation
exercises for both the SEA/SA
Report and the Deposit LDP
- Publish both documents for
public consultation for 6
weeks
- Prepare HRA Report to
demonstrate how the Deposit
LDP complies with Habitats
Directive
- Assess all the information
received (including in
response to SEA/SA and
HRA)
- Repeat SEA/SA on any new
options arising
- Repeat HRA on any options
arising
36
 - Prepare the Deposit LDP for
submission

STAGE 5 & 6

Submission and Examination (Regulations - Submit LDP and associated 150k and
22 23) documents to WAG March 2017- 16/17 17/18 30k
- Publicise actions December
- Arrange appointment of 2017
independent Inspector
- Publicise arrangements for
Independent Examination and
arrange meeting to inform
participants
- Prepare evidence and
necessary submissions for the
Examination

STAGE 7

Inspectors Report (Regulation 24) - Make Inspectors Report included

available within 4 weeks from December 17/18 within
receipt 2017 budget
- Amend LDP to take into January 2018 identified
account Inspectors above
recommendations

STAGE 8

Adoption (Regulation 25) - Publish Adoption Statement 17/18 included

within 8 weeks of receipt of January 2018 within
Inspectors Report budget
- Arrange for publication and identified
distribution of LDP above

STAGE 9

Annual Monitoring and Review (Regulation - Identify successful 20k

41) implementation of policies and January 2019 18/19+
areas where change is
37
 needed
- Monitor significant effects of
LDP against sustainability
objectives

SEA/SA Stage E Monitor significant effects
of LDP against Sustainability Objectives
- Agree aims and methods for
SEA/SA monitoring
- Respond to significant
adverse effects
- Inform future policy revisions

38
 Appendix 2: Key Stages of Plan Preparation and Opportunities for Involvement

Please Note: Prior to proceeding with any Key Stage Cabinet/Council authorisation will be sought

Stage 1 (March 2009 October 2009)

Preparation and Submission of Delivery Agreement (Regulation 5-10)
Part Purpose
Draft Delivery Agreement To consult with the statutory
(DA) Consultation consultees, general and specific
consultation bodies on the Draft
DA, notify about LDP preparation
and seek their involvement
Key Actions Involvement How? Feedback
Seek views on General consultation bodies General and specific consultation bodies sent a letter/e- Acknowledge all
the Draft DA mail notifying them of the Draft DA and providing a 6 representations made by
Specific consultation bodies week opportunity to submit representations and request letter/e-mail
expressions of interest to be part of a Key Stakeholder
(See DA Appendix 6 for further Forum. All representations together
details of consultees) with Appraisal of Responses
WAG, CCW, EA, and Cadw sent a copy of the Draft DA document made available to
Any other interested parties (either via e-mail or post) and provided with a 6 week view on the Councils website
(Regulation 7) opportunity to submit representations and at the Civic Centre.
Respondents notified by e-
Draft DA published on the Councils website and made mail/letter (referred to hereafter
available at appropriate locations as publish or published)

Report responses and proposed amendments arising to

Cabinet/Council for agreement

Submission of the DA to To seek formal agreement of the Formally submit WAG DA sent to WAG with letter seeking formal agreement Update website
the Welsh Assembly DA timetable and Community DA to WAG
Government (WAG) Involvement Scheme (CIS)

39
Publication of agreed DA To inform stakeholders of the Publicise DA N/A Report eventual WAG approval/direction to Publish WAG
content of the agreed DA Cabinet/Council and amend DA accordingly approval/direction

DA (as amended) made available on the Councils Press release/article to explain

website (Regulation 10(1)b) and copy made available at purpose of document
the Civic Centre (Regulation 10(1)a)
Notify all Council Departments
Letters/e-mails sent to general and specific consultation and key partners, Community
bodies as well as any other parties who had expressed Plan and other key strategy
an interest informing them of the Agreed DA, with copies working groups, adjoining
of DA as appropriate authorities, etc to improve
collaboration (referred to
WAG, CCW, EA, and Cadw sent a copy of the hereafter as collaborative
published DA working)

Screen LDP to make a To determine whether the LDP Seek views of WAG, CCW, EA, and Cadw Request opinion of CCW, EA, and Cadw on whether Acknowledge all
Determination under requires Strategic Environmental WAG, CCW, EA, (SEA regulations 4(1) LDP will have significant effects, as defined under representations made by
Regulation 9(1) of the Assessment (SEA) and Cadw (SEA Schedule 1 of SEA regulations (28 days response letter/e-mail
Environmental Regulation 9(2) period).
Assessment of Plans and
Programmes Wales Determine whether the LDP is likely to have significant
Regulations 2004 environmental effects taking into consideration the criteria
specified in Schedule 1 and the opinions of CCW, EA,
and Cadw.

Make a formal statement of determination, with any

accompanying statements of reasons.

Report responses and determination to Cabinet/Council

Publication of To make public the determination Publicise N/A Send copy of the determination to WAG, CCW, EA, and Respond to any matters arising
Determination determination Cadw within 28 days of formal determination
(SEA Regulation11) (SEA Regulation 11)
Within 14 days of making the determination bring it to the
attention of the public via a notice in a newspaper and on
Councils website (SEA Regulation 11)

40

SEA/Sustainability To incorporate the legal
Appraisal (SA) Stage A: requirements of the SEA/SA
Scoping Regulations
Gather evidence and establish the
environmental baseline for the
County
Review relevant plans,
programmes and policies
Identify Key Issues
Develop SEA/SA Framework
Habitats Regulations To incorporate the legal
Assessment (HRA) requirements of the Habitats
Directive
Make available copy of report and determination for
public viewing at the Civic Centre (SEA Regulation 11)
and publish
Publish Scoping Officer working group WAG, CCW, EA, and Cadw sent copy of Scoping Acknowledge all
Report and Report (either via e-mail or post) and provided with an representations by letter/e-mail
environmental Adjoining authorities on cross opportunity to submit representations
baseline boundary issues Take into account
Report responses and proposed amendments to representations on SEA/SA
Cabinet/Council Scoping Report when finalising
SEA/SA Framework
Publish Scoping Report
Seek views of Officer working group Discuss and identify issues with WAG, CCW, EA, and Publish findings
WAG, CCW, EA, Cadw and adjoining authorities
and Cadw in Adjoining authorities on cross
relation to boundary issues
environmental Gather evidence and establish possible cross boundary in
information External consultants -combination effects
41
Stage 2 (August 2010 March 2011)
Pre-Deposit Plan Preparation (Regulation 14)
Part Purpose
Start of LDP preparation To produce a new development
plan for the City and County of
Swansea
Key Actions Involvement How? Feedback
Raise awareness General consultation bodies Feature on the Councils website Acknowledge/reply to responses
of Plan and
opportunities for Specific consultation bodies Various forms of publicity methods (see section 20.1 of Establish and report to officer,
engagement DA), including press releases/articles, displays at Civic member and partnership
Any other interested parties Centre and other Council buildings, etc working groups

Letters/emails to all identified consultation bodies and Establish and report to focus
interested parties groups

Request expressions of public interest to be part of focus

groups, Swansea Voices forum, etc as identified in CIS

Continue to gather and review evidence

Candidate Sites To find suitable sites for Develop General consultation bodies Consult on draft Candidate Site assessment Acknowledge submissions,
development Candidate Site methodology (6 weeks). Report responses, proposed publish responses and revised
Register Specific consultation bodies amendments to Cabinet/Council methodology on website

Any other interested parties Report responses Publish explanation of process

Invite submissions of Candidate Sites through various
forms of publicity methods (6 months)
Make Candidate Site forms and register available on the
Councils website and at the Civic Centre
and findings
Notify all those who submitted
sites for consideration whether
or not site considered suitable,
giving reasons.

Document and publicise any Candidate Site submissions, Update Candidate Site Register
inviting comment
Meet to discuss as necessary
Assess sites against the agreed methodology and
Preferred Strategy Publish findings and produce

42

Preparation of draft Vision,
Objectives and Strategic
Options
Consider the Pre-Deposit
Plan: the Draft Vision,
Preferred Strategy, Key
Policies and initial SA
Report
SEA/SA Stage B:
Assessment of Strategic
Options, Candidate Sites
and Preferred Strategy
To develop a clear LDP Vision
To ensure clear LDP Objectives
Identify the issues and Objectives
the LDP should address
To generate viable LDP Options
To develop Key Policies
To establish the direction of the
Plan
To ensure that the Strategic
Options Candidate Sites and
Preferred Strategy meet agreed
Sustainability Objectives
To establish the General consultation bodies
basis of the Plan (Regulation 14b)
Specific consultation bodies
(Regulation 14a)
Any other interested parties
To ensure General consultation bodies
adequate and
appropriate Specific consultation bodies
consultation
Any other interested parties
Assess Options Officer working group
and sites
Adjoining local authorities
Consultation bodies and
other organisations with
environmental
responsibilities
43
Prepare report with full appraisal and recommendations to Candidate Site Register
Cabinet/Council
Direct mailing (letter/e-mail) Prepare evidence base topic
papers
Survey work through Councils website
Publish findings,
Various forms of publicity methods recommendations and reasoning
as draft Vision, Objectives,
A variety of engagement techniques will be employed as Options and Preferred Strategy
appropriate, including focus groups, LDP Advisory Group, emerge
use of Community Plan partnership working
groups/forums Notify all those who contributed
by letter/e-mail/via website
Report to Cabinet / Council
Direct mailing (letter/e-mail) Publish findings,
recommendations and
Publish on Councils website reasoning
Various forms of publicity methods Notify all those who
contributed by letter/e-mail/via
A variety of engagement techniques will be employed as website
appropriate, to follow up and develop earlier consultation
methods Collaborative working
Report to Cabinet/Council
Relevant working group meetings Publish Assessment See
Stage 3
SEA/SA Stage C: Prepare To demonstrate how the Strategic Prepare Report Officer working group Relevant working groups/officers to comment on draft Publish Report See Stage 3
SEA/SA report relating to Options, Candidate Sites and report to ensure factually correct
LDP Strategic Options, Preferred Strategy have been
Candidate Sites and assessed and met agreed Use comments and feedback to inform and improve
Preferred Strategy Sustainability Objectives robustness of Report
(SEA Regulation 12)
Report to Cabinet/Council

Assess Strategic Options, To ensure that the Strategic Assess Options Officer working group Draft Assessment Publish Assessment See
Candidate Sites and Options, Candidate Sites and and Sites Stage 3
Preferred Strategy against Preferred Strategy do not External consultant Consider at relevant working group and cross boundary
HRA criteria for potential adversely affect the integrity of a meetings with adjoining authorities
impacts on Natura 2000 Natura 2000 site Adjoining local authorities
sites Amend HRA Report accordingly
Consultation bodies and
other organisations with Report to Cabinet/Council
environmental
responsibilities

44
Stage 3 (January 2011 September 2013)
Pre-Deposit Consultation (Regulation 15)
Part Purpose Key Actions Involvement How? Feedback
Pre-Deposit Consultation To engage with stakeholders on the Participation and General consultation bodies Direct mailing (letters/e-mail) to general and specific Acknowledge duly made
preparation of the LDP and build consultation on (Regulation 15) consultation bodies (Regulation 15c) representations by letter/e-mail
consensus Strategic Options
and Preferred Specific consultation bodies The Councils website will be used to keep everyone Notify all those who contributed by
Strategy updated on the LDPs progress and also to raise letter/e-mail explaining outcome
(statutory 6 Any other interested parties awareness about the Pre-Deposit Consultation
weeks) (Regulation 15b) Meet with representors to discuss
as appropriate
Local advertisement (Regulation 15d)
Collaborative working
Pre-Deposit proposal documents made available at Civic
Centre (Regulation 15a(i)) and other appropriate Press release/article
locations, such as libraries (Regulation 15a(ii))

Various forms of publicity methods

A variety of engagement techniques will be employed as

appropriate

Details of representations received together with

recommended responses reported to Cabinet/Council for
agreement and published

Continue to gather and review evidence

45
SEA/SA Stage C: Consult To demonstrate how the Strategic Consult upon then General consultation bodies Send letter and copy of Report to WAG, CCW, EA, and Acknowledge all representations
on SEA/SA Report on Options, Candidate Sites and publish SEA/SA Cadw made by letter/e-mail
Strategic Options, Preferred Strategy comply with the Report on the Specific consultation bodies
Candidate Sites and SA Framework and SEA Strategic Options, Send letter/e-mail to invite comments from general and Notify all those who contributed by
Preferred Strategy Regulations Candidate Sites Any other interested parties specific consultation bodies letter/e-mail
(SEA Regulation 12) and Preferred
Strategy Report made available on the Councils website and at Publish Final Report on website
the Civic Centre

Summary of representations received together with the

Councils response reported to Cabinet/Council and made
available on the Councils website and at the Civic Centre

Report amended accordingly

Consult on Pre-Deposit To demonstrate how the Strategic Consult upon then General consultation bodies Send letter and copy of Report to WAG, CCW, EA, and Acknowledge all representations
HRA Report Options, Candidate Sites and publish HRA Cadw made by letter/e-mail
Preferred Strategy comply with the Report Specific consultation bodies
Habitats Directive Send letter/e-mail to invite comments from general and Notify all those who contributed by
Any other interested parties specific consultation bodies letter/e-mail

Report made available on the Councils website and at Publish Final Report on website
the Civic Centre

Summary of representations received together with the

Councils response reported to Cabinet/Council and made
available on the Councils website and at the Civic Centre

Report amended accordingly

46
Stage 4 (October 2013- March 2017)
Deposit LDP and Associated Documents (Regulation 17)
Part Purpose
Prepare Deposit Plan To enable stakeholders to make
representations to the Deposit LDP
and associated supporting
documents
Key Actions Involvement How? Feedback
Publish, distribute General consultation bodies Develop the Deposit LDP out of the preceding stages of Acknowledge duly made
and advertise the the plan preparation process representations by letter/e-mail
Deposit LDP, Specific consultation bodies
including Report to Cabinet/Council for approval Make representations publicly
supporting Any other interested parties available
documents Copies of the Plan placed on Deposit at the Civic Centre
and appropriate locations (Regulation 17a) Notify all those who contributed by
(statutory 6 week letter/e-mail
period: Regulation Direct mailing (letter/e-mail) to specific and general
18) consultation bodies (Regulation 17c) including copies of Meetings to be convened (as and
the Plan and associated supporting documents as when necessary) to discuss
appropriate representations and whether
further amendments are required
Publish on Councils website (Regulation 17b) providing
standard response form for representations Collaborative working
Local advertisement (Regulation 17d) Press release/article
Various forms of publicity methods
Details of representations received together with
recommended responses reported to Cabinet/Council for
agreement and published
Continue to gather and review evidence
Draft initial Consultation Report
Amend Deposit Plan in readiness for submission
47
SEA/SA Stage D: Publish To demonstrate how the Deposit Consult upon then General consultation bodies Send letter and copy of Report to WAG, CCW, EA, and Acknowledge duly made
and Consult on SEA/SA Plan meets agreed sustainability publish the Cadw representations by letter/e-mail
Report objectives. Includes assessment of SEA/SA Report Specific consultation bodies
(SEA Reg.13) significant changes Send letter/e-mail to invite comments from general and Notify all those who contributed by
Any other interested parties specific consultation bodies letter/e-mail

Summary of representations received together with the Publish Final Report on website
Councils response reported to Cabinet/Council and made
available on the Councils website and at the Civic Centre

Report amended accordingly

Deposit HRA To demonstrate how the Deposit Consult upon then General consultation bodies Send letter and copy of Report to WAG, CCW, EA, and Acknowledge duly made
Plan complies with the Habitats publish the HRA Cadw representations by letter/e-mail
Directive. Includes assessment of Report Specific consultation bodies
significant changes Send letter/e-mail to invite comments from general and Notify all those who contributed by
Any other interested parties specific consultation bodies letter/e-mail

Report made available on the Councils website and at Publish Final Report on website
the Civic Centre

Summary of representations received together with the

Councils response reported to Council and made
available on the Councils website and at the Civic Centre

Report amended accordingly

48
Stage 5 (March 2017)
Submission of LDP to the Welsh Assembly Government for Examination (Regulation 22)
Part Purpose
Submission of Deposit LDP To submit LDP and associated
documents to WAG/Planning
Inspectorate (PINS) for Independent
Examination, including SEA/SA
Report, Community Involvement
Scheme, Consultation Report,
updated evidence base, technical
documents, statements of suggested
issues for consideration at
Examination
Review of Delivery Agreement
required at Submission Stage
Key Actions Involvement How? Feedback
To ensure that the PINS The submission will be featured on the Councils website Press release/article
LDP is sound (Regulation 22 (5)a)
WAG
Direct mailing (letter/e-mail) of the notice to persons who
requested notification (Regulation 22 (5)e)
Local advertisement (Regulation 22 (5)b)
All documents submitted to PINS/WAG made available at
the Civic Centre and Deposit locations (Regulation 22
(5)c) and on the Councils website (Regulation 22 (5)d)
49
Stage 6 (April 2017 December 2017)
Independent Examination (Regulation 23)
Part Purpose Key Actions Involvement How? Feedback
Publication of Notice of To ensure that all interested parties Advertise notice General consultation bodies Councils website will feature a notice regarding the Report to Cabinet/Council
Independent Examination are advised that an Independent of Independent Independent Examination (Regulation 23 (1)a)
Examination into the LDP will be Examination Specific consultation bodies Publicity
taking place Direct mailing (letter/e-mail) (Regulation 23(1)b)
Any other interested parties
Local advertisement (Regulation 23(1)c)

Pre-examination meeting To allow the Independent Planning To clarify format Those who have made The Councils website will include details of the pre- Minutes of meeting
Inspector to determine on the of the specific representations and Examination meeting
format of the Examination Examination other interested parties as Invites sent for particular sessions
procedures, issues to be discussed appropriate Direct mailing (letter/e-mail) of the Examination
and who should be invited to the
Examination Publish any minutes or further
information arising

Examination/Consideration To provide an independent view on To determine the Individuals and organisations Hearings/Round table discussions Publish Independent Examination
of all representations to the the soundness of the LDP and the soundness of the that have made timetable and submissions relevant
Plan (by Independent consultation responses Plan representations at the Consideration of written responses to each day
Planning Inspector) Deposit Stage of the Plan as
determined at the pre- Any other method deemed appropriate by the Inspector
Examination meeting

50
Stage 7 (December 2017)
Publication of the Inspectors Report (Regulation 24)
Part Purpose
Receipt and publication of To inform all interested parties of
the Inspectors Report the Inspectors decisions
To provide all interested parties
with an opportunity to read the
Report in advance of any changes
being made to the LDP in line with
the Inspectors recommendations
Key Actions Involvement
Notify interested All individuals or
parties of organisations who made
publication of representations
Inspectors Report
General consultation bodies
Specific consultation bodies
Any other interested parties
How? Feedback
Direct mailing (letter/e-mail) to those persons who Publish the Inspectors Report
requested to be notified of Inspectors Report (Regulation
24(2)a) Press article
Inspectors Report made available at the Civic Centre
(Regulation 24(2)a) and on the Councils website
(Regulation 24(2)b)

Please Note: Following the submission of the Inspectors binding report there will be a period in which a factual check by the Council will be
completed the check will be for typographical errors and the like). The Planning Inspectorate recommends that the period for this check will
be:

a) 10 days for the Council to comment; and

b) 10 days for the Inspector to make any changes.

51
Stage 8 (January 2018)
Adoption of the LDP (Regulation 25)
Part Purpose Key Actions Involvement How? Feedback
Formal Adoption of the LDP Inform interested parties of the Issue Adoption General consultation bodies LDP Adoption Statement and SEA/SA Report made Publication of LDP
as the Development Plan Adoption of the LDP Statement available at the Civic Centre (Regulation 25(2)a) and on
for the City and County of Specific consultation bodies the Councils website (Regulation 25(2)b) Press release/article
Swansea Inform that an
Adoption Any other interested parties Local advertisement (Regulation 25(2)c)
Statement has
been issued Direct mail (letter/e-mail) of Adoption Statement to WAG
and any person/organisation who requested to be notified
4 copies of the (Regulation 25(2)d)
Adopted LDP and
Adoption Copies of Adopted LDP once published sent to WAG,
Statement sent to CCW, EA, and Cadw and appropriate consultation
WAG bodies

Publish and
make available
the LDP Adoption
Statement,
SEA/SA Report.
And Inspectors
Report

Issue proposals
for Monitoring

SEA/SA Report Finalise SEA/SA Report for Amend the Relevant working groups in In conjunction with above LDP consultation/publicity Publication of SEA/SA Report
publication Report (if consultation with WAG,
necessary) to CCW, EA, and Cadw
identify any
significant
changes

52
 recommended by
Inspector

HRA Report To publish final version of HRA Finalise Report Relevant working groups in In conjunction with above LDP consultation/publicity Publication of HRA Report
Report to show how LDP has met consultation with WAG,
the Habitats Directive CCW, EA, and Cadw

53
Stage 9 (January 2019 onwards)
Annual Monitoring (Regulation 41)
Part Purpose Key Actions Involvement How? Feedback
Annual Monitoring and To monitor the implementation of Publish annual Relevant LDP Working Report to Cabinet/Council Publication of Annual Monitoring
Review of LDP the Adopted LDP and to initiate a report of the LDP Group Report
partial or full review of the Plan
where necessary Review of SEA
baseline
(A full review to commence within 4
years) Commence
review of the LDP
if necessary

SEA/SA Stage E: Monitor To compare actual effects of LDP SEA/SA Relevant LDP working group Working group meetings and cross boundary liaison on Publication of Annual Monitoring
significant effects of LDP against those predicted in the monitoring transboundary and cumulative effects Report
against sustainability SEA/SA information
objectives (SEA Regulation integrated into the Inclusion of SEA/SA monitoring within the Annual
17) To identify whether the Plan is LDP Annual Monitoring Report
contributing to the achievement of Report
sustainable development

To identify whether mitigation

measures are performing as well
as expected

To identify whether any adverse

effects are within acceptable limits
or if remedial action is desirable

To fill gaps in existing SEA/SA

baseline information where relevant
and manageable

54
Appendix 3: Electoral Wards

55
Appendix 4: Profile and Characteristics of the Local Population

Population Economic Activity (continued) Economic Inactivity (continued) Marital Status (%)
Total 223,301 % males 16-74 years (econ act.) 64.5 % inactive females 16-74 years: All people aged 16+ 181,015
Males 108,075 % females 16-74 years (econ act.) 52.9 Retired 17.0 Single (never married) 29.7
Females 115,226 Student 6.4 Married 43.5
% males 16-74 years who are: Looking after home/family 10.9 Re-married 6.6
Age Structure (%) Working full-time 44.5 Permanently sick/disabled 8.8 Separated (but still married) 1.9
0-4 years 5.4 Working part-time 3.5 Other 4.0 Divorced 8.8
5-15 years 13.5 Self employed 8.6 Widowed 9.6
16-17 years 2.5 Unemployed 5.1 Health & Provision of Unpaid Care
18-29 years 15.4 Full-time student 2.7 % of people with limiting Tenure (%)
30-44 years 20.5 long term illness 24.7 Owned outright 33.3
45-64 years 24.3 % females 16-74 years who are: Mortgaged 35.8
65 years and over 18.3 Working full-time 25.3 % of working age with limiting Part rented/mortgaged 0.4
75 years and over 8.8 Working part-time 19.3 long term illness 19.1 Council rented 14.3
Self employed 3.0 Housing Assoc. rented 5.1
Ethnic Group (%) Unemployed 2.2 % of people whose health was: Private rented 7.2
White 97.9 Full-time student 3.2 Good 64.6 Other rented 3.8
Black 0.1 Fairly good 22.0
Asian 1.0 Economic Inactivity Not good 13.4 Welsh speakers (%)
Chinese or other 0.5 % males 16-74 years Aged 3+ 13.2
Mixed ethnicity 0.5 Who are econ. inactive 35.5 All people who provide
unpaid care 28,355 Car ownership (households) (%)
Welsh 15.3 % females 16-74 years No car 28.5
Who are econ. inactive 47.1 % of people who provide 1 car 45.6
unpaid care: 2 cars 21.1
Economic Activity % inactive males 16-74 years: 1-19 hours per week 61.2 3 cars 3.7
Total Males Retired 13.7 20-49 hours per week 12.4 4 cars 1.1
16-74 years 79,010 Student 6.9 50 hours or more per week 26.4 Total cars (No.) 97,825
Looking after home/family 1.1
Total Females Permanently sick/disabled 10.8 Household size Lone Parent Households (%)
16-74 years 82,404 Other 3.0 Persons per household 2.33 With dependent children 7.5
Source: 2001 Census of
Population.

56
 Appendix 5: List of Specific and General Consultation Bodies

The Council has a database of individuals and organisations that wish to be involved
including local businesses, residents associations, voluntary groups, government
bodies and individuals. In the first instance the Council proposes to engage with
umbrella organisations who will in turn engage with their members.

The list of specific and general consultation bodies identified will constantly evolve
throughout the Plan preparation process. Following the publication of the DA the most
up to date version of this list can be viewed on the Councils website
www.swansea.gov.uk/ldp

If you would like to be added to the LDP consultation database, want to change your
details or be removed then please contact the Planning Policy Team via
ldp@swansea.gov.uk. All those on the database will be kept informed of progress and
opportunities for involvement via letter or preferably e-mail throughout the preparation of
the Plan.

Specific Consultation Bodies

Government Bodies
Cadw Environment Agency Wales
Countryside Council for Wales Welsh Assembly Government

Adjoining Local Authorities

Carmarthenshire County Council Neath Port Talbot County Borough Council

Community and Town Councils (within City & County of Swansea)

Bishopston Community Council Mawr Community Council

Clydach Community Council
Gorseinon Town Council
Grovesend Community Council
Ilston Community Council
Killay Community Council
Llangennith, Llanmadoc & Cheriton
Community Council
Llangyfelach Community Council
Llanrhidian Higher Community Council
Llanrhidian Lower Community Council
Llwchwr Community Council
Mumbles Community Council
Penllergaer Community Council
Pennard Community Council
Penrice Community Council
Pontarddulais Town Council
Pontlliw & Tircoed Community Council
Port Eynon Community Council
Reynoldston Community Council
Rhossili Community Council
Upper Killay Community Council

Community and Town Councils (within other Counties)

Carmarthenshire:
Ammanford Town Council Llanedi Community Council
Betws Community Council Llanelli Rural Council

Neath Port Talbot:

Cilybebyll Community Council Dyffryn Clydach Community Council

57
 Coedffranc Community Council
Infrastructure Providers and Electronic Communications
Dwr Cymru/Welsh Water
General Consultation Bodies
Business
British Chambers of Commerce
Business Connect
Business in the Community
Business in the Community Wales
Confederation of British Industry Wales
Federation of Small Businesses
Flexible Support for Business
South Wales Chamber of Commerce
Swansea Bay Futures Limited
Children and Young People
Children in Wales
Children's Commissioner for Wales
End Child Poverty Network Cymru
Info-Nation
On Common Ground
Community First Areas
Bonymean Community First Area
Castle Community First Area
Clase/Caemawr Community First Area
Morriston Community First Area
Community Societies and Activities
Dunvant Male Choir
Gower Riding Club
Consultants and Developers
Boyer Planning
Capita Symonds Planning Team Cwmbran
CDN Planning
Cushman & Wakefield LLP
Fusion Online Limited
Geddes Consulting
Hammerson Plc
Jason Evans Planning
Culture
The Theatres Trust
58
Pontardawe Town Council
National Grid
Swansea BID
Swansea Business Club
Swansea City Centre Partnership
Swansea Economic Regeneration Partnership
Swansea Market Traders Federation
The British Retail Consortium
West Wales Chamber of Commerce
West Wales Exporters Association
Swansea Children & Young People
Partnership
The Welsh Association of Youth Clubs
Young Enterprise Wales
Penlan Community First Area
Port Tennant Community First Area
Sketty Community First Area
Townhill Communities First Area
Gower Society
Langland Bay Developments Ltd
Meirion Howells Project Management
Powell Dobson Urbanists
RPS Planning
Savills (L&P) Ltd
Stewart Ross Associates
WYG
Development Trust and Partnership Details
Blaenymaes, Portmead & Penplas Llanrhidian Hall Trust & N, Gower
Development Trust Regeneration Initiative
Crofty, Llanmorlais, Penclawdd Development Mawr Development Trust
Group Mumbles Development Trust
Cwmni Clydach Development Trust Pontarddulais Partnership
Gorseinon Development Trust
Grenfell Park, St. Thomas & Port Tennant
Partnership

Disability
Disability Initiative Spinal Injuries Association
Disability Wales Swansea Access for Everyone
Royal National Institute for the Blind Wales Council for Deaf People
Royal National Institute for the Deaf & Hard of Wales Council for the Blind
Hearing People

Education
Association of Heads of Outdoor Education Swansea Metropolitan University
Centres Swansea Metropolitan Students Union
Swansea College Swansea University
Swansea Environmental Education Forum Swansea University Students Union

Energy
British Gas N Power
British Wind Energy Association Swalec
Composite Energy Wales & West Utilities
E.ON Western Power Distribution
United Utilities

Electronic Communications
BT Group Plc Orange Personal Communications
Hutchison 3G UK Ltd T Mobile (UK) Ltd
Mobile Operators Association Virgin Media
O2UK Vodafone

Employment and Training

Careers Wales One Voice Wales
CCET Liaison Unit Remploy (Interwork)
Job Centre Plus Swansea Shaw Trust
Office of Communications Venture Wales Swansea

Environmental Groups and National / Regional Level

Association of Local Government Ecologists Friends of the Earth Cymru
Bat Conservation Trust Game & Wildlife Conservation Trust
British Geological Survey Greenpeace
British Trust for Conservation Volunteers Groundwork Cymru
Cymru National Trust Wales
Campaign for the Protection of Rural Wales Wales Environment Link
Coed Cadw/The Woodland Trust Welsh Historic Gardens Trust

59
Coed Cymru
Council for British Archaeology (Wales)
Cylch
Estates
British Gas Properties
British Rail Property Board
Coal Pension Properties Ltd
Defence Estates
Emergency Services
South Wales Fire and Rescue Service
South Wales Police Authority
Governmental Bodies
Carbon Trust
Crown Estates Office
Government Departments and Agencies
Dept for Business Enterprise & Regulatory
Reform
Dept for Enterprise, Innovation & Networks
Dept for Transport
Health Organisations
Abertawe Bro Morgannwg University NHS
Trust
Clydach Primary Care Centre
Harefield Heart Trust
Health and Safety Executive
Health Challenge Swansea
Housing
Family Housing Association (Wales) Ltd
Grp Gwalia Cyf
Home Builders Federation
Linc Cymru Housing Association
Paul Anthony Estates
Institutes and Societies
Association for Industrial Archaeology
Chartered Institute of Civil Engineers Wales
Chartered Institute of Housing Cymru
Chartered Institution of Wastes Management
Cymru
Local Community, Conservation and Amenity Groups
Glamorgan Badger Group Gower Heritage Centre
Glamorgan Biodiversity Advisory Group Gower Ornithological Society
Glamorgan Bird Club Penllergare Trust
60
Wildlife Trust for South & West Wales
World Wildlife Fund Cymru
Penrice Estate
Post Office Property Holdings
Somerset Trust
Welsh Ambulance Service (Central & West
Region)
Design Commission for Wales
Forestry Commission Wales
Home Office
Ministry of Defence
Valuation Office Agency
Welsh Local Government Association
Swansea Community Health Council
Swansea Local Health Board
Swansea Mental Health Forum
Swansea NHS Trust
Swansea Public Health Team
Swansea Housing Association
Tai Esgyn
Valleys to Coast Housing
Welsh Federation of Housing Associations
Institute of Directors Wales
Royal Institution of Chartered Surveyors
Royal Society of Architects in Wales
Royal Town Planning Institute Cymru
Glamorgan-Gwent Archaeological Trust
Gower Commoners Association
Gower Commons Initiative
Members of Parliament
MP for Gower Martin Caton
MP for Swansea East Sian James
Members of the European Parliament
Derek Vaughan MEP
Jillian Evans MEP
Minerals and Aggregates
British Aggregate C.M.I.
British Aggregates Association
Lafarge Aggregates Ltd
National Assembly Members
AM for Gower Edwina Hart
AM for Swansea East Val Lloyd
Political Groups
County Labour Party in Swansea
Plaid Cymru Group
Swansea & Gower Liberal Democrats
Racial and Ethnic
African Community Centre
Afro Caribbean Association
All Wales Ethnic Minority Association
BAWSO Women's Aid Swansea
Black Environmental Network Wales
Council for Ethnic Minority Voluntary
Organisations
Equality and Human Rights Commission
Wales
Ethnic Minority Foundation
Filipino Welfare Association
Gypsy and Traveller Law Reform Coalition
Indian Association
Regional Groups
Regional Partnership Forum for South West
Wales
South Wales Regional Aggregates Working
Party
South West Wales Economic Forum
61
Swansea Civic Society
Swansea Environmental Forum
Swansea Friends of the Earth
MP Swansea West Alan Williams
John Bufton MEP
Kay Swinburne MEP
Mineral Products Association
Quarry Products Association Wales
The Coal Authority
AM for Swansea West Andrew Davies
Swansea Green Party
The Conservative Office
Minority Ethnic Womens Network Swansea
Minority Ethnic Women's Network
National Travellers Action Group
Pakistan Welfare Association
Race Equality First
Swansea Bay Racial Equality Council
Swansea Latin America Association
Swansea Thai Association
The African Friendship Association
The Gypsy Council Romani Kris
The Indian Society of South West Wales
Traveller Law Reform Project
Young Bangladeshi Association
South West Wales Integrated Transport
Consortium
South West Wales Tourism Partnership
Religion and Belief
Barham Centre The Associating Evangelical Churches of
Guru Nanak Sikh Temple Wales
Hindu Council UK The Baptist Union of Wales
Interfaith Forum The Buddhist Society
Kafel Centre The Church of Wales
Muslim Council of Wales The Elim Pentecostal Church
Presbyterian Church of Wales The Evangelical Movement of Wales
Sikh Society The Methodist Church in Wales
Swansea Congregational Jehovah Witnesses The Religious Society of Friends
Swansea Islamic Community Centre The Roman Catholic Diocese of Menevia
Swansea Jewish Community The Spiritual Assembly of the Bahai's
Swansea Muslim Youth League The Wales Orthodox Mission
Swansea Hebrew Congregation Union of Welsh Independents
Swansea Quakers West Glamorgan Humanist Group

Rural
Country Land and Business Association Farming and Rural Conservation Agency
(Wales) Gower Future Farmers
Farmers Union of Wales National Farmers Union for Wales

Social and Welfare

Bays Project
Domestic Abuse Unit
Safer Swansea Partnership
Substance Misuse Action Team
Swansea Drugs Project
Swansea Old Peoples Welfare Committee
Swansea Poverty Action Network
Swansea Women's Aid
Swansea Women's Centre
Swansea Young Single Homelessness
Project
Wales Women's National Coalition
Woman's National Commission

Sport and Recreation

Dunvant RFC Open Spaces Society
Fields in Trust Cymru Play Right Play Association
Land Access and Recreation Association Play Wales
Loughor Boating Club Pontarddulais Walking Club
Mawr Walking Club Ramblers Association Wales
Mumbles Rowing Club Sports Council for Wales
Mumbles Yacht Club

Sustainability
Sustainable Development Commission, Sustainable Wales
Wales

Transport
Arriva Trains Wales Rail Freight Group
Civil Aviation Authority Road Haulage Association
Confederation of Passenger Transport Wales South Wales Trunk Road Agency
First Cymru Buses Sustrans Cymru
First Great Western Swansea Airport
Freight Transport Association Swansea Canal Society

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 National Express The General Aviation Awareness Council
Network Rail Veolia Transport - Wales

Tourism
British Association of Leisure Parks, Piers & The Caravan Club
Attractions Tourism Swansea Bay Ltd
British Holiday Homes Parks Association Tourism Swansea Bay Trade Association
Camping and Caravanning Club Tourism Swansea Trade Association
Caravan and Camping Forum for Wales Welsh Tourism Alliance
Mumbles Tourist Association

Voluntary
Age Concern Swansea Save the Children
AIDS Trust Cymru Shelter Cymru
Anti-Poverty Network Cymru St John Ambulance
Barnados Cymru Stonewall Cymru
British Red Cross South West Wales Swansea Council for Voluntary Service
Citizen's Advice Bureau Swansea Cyrenians
Lesbian, Gay, Bisexual & Transgender Cymru Swansea Mind
Helpline Swansea YMCA
Mencap Terrance Higgins Trust Swansea
Oxfam Cymru The Civic Trust
Planning Aid Wales The Coalfield Regeneration Trust
Princess Royal Trust for Carers The Salvation Army
Rotary Club Of Swansea Victim Support Swansea
Royal Society for the Prevention of Cruelty to Wales Council for Voluntary Action
Animals West Glamorgan Council on Alcohol and Drug
Royal Society for the Protection of Birds Abuse
Samaritans

Waste
Environmental Services Association Swansea Waste Forum
Keep Wales Tidy Waste Awareness Wales

Water Based Organisations

Associated British Ports Swansea Swansea Bay Port Health Authority
British Marine Federation Swansea Community Boat Trust
British Waterways Wales Coastal and Maritime Partnership
Centre for Ecology and Hydrology

Welsh Culture and Heritage

Cymdeithas yr Iaith Merched y Wawr
Menter Abertawe Welsh Language Board

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Appendix 6: Delivery Agreement Assessment Criteria
Timetable

1. Is it easy for the public to understand?

Yes Table 2 clearly identifies the key stages of the LDP process. A
diagram illustrating the LDP timeframe is also set out in Appendix 1
whilst Appendix 2 provides a detailed account of the LDP key stages
and actions. In order to inform all consultees of when their involvement
is required Appendix 3 sets out the key stages of Plan preparation and
opportunities for involvement.

2. Are the main LDP process components covered?

Yes See above response. The Timetable set within the DA clearly
identifies the respective stages of Plan preparation and their
component parts in accordance with the requirements of the LDP
Manual.

3. Have the impacts of LA processes for approval (e.g. Cabinet

cycles) been incorporated?

Yes Table 4 of the DA makes allowances for a variety of delivery

risks and proposes various mitigation measures. The Council
considers the proposed Timetable to be realistic, robust and
achievable. The Timetable makes allowances for any deviations by
ensuring that special meetings etc can be called to progress LDP
issues. In addition, a Member Advisory Group will be established to
specifically deal with LDP delivery and ensure political ownership.
Under the Councils Cabinet system of Local Government, Cabinet
meets every three weeks and Council every six weeks. When
necessary, Planning Committee may also be called more frequently at
the discretion of the Head of Planning Services. The DA Timetable
takes into account these meeting cycles and report preparation lead in
times, as well as Local Government elections during 2012.

4. How will the Planning Committee be involved?

When necessary a Planning Committee meeting will be called at key

stages of the process. A Member Advisory Group will also be
established to specifically deal with LDP delivery and ensure political
ownership. In addition, the LDP will be reported to Overview & Scrutiny
Boards as and when appropriate and to Council/Cabinet at the various
key stages of the Plan preparation process.

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5. Is there sufficient time for involving the community at the right
stages?

Yes Appendix 3 of the DA clearly identifies the key stages of Plan

preparation and various opportunities for community involvement
throughout the process in accordance with the requirements of the LDP
Manual.

6. Have the SA tasks been identified and included?

Yes Figure 2 of the DA provides a detailed account of the relationship

between the various LDP and SEA/SA preparation processes.
Appendix 2 and Appendix 3 also provide further clarification of the
SA/SEA tasks during the LDP process.

7. Have the resources needed for each stage/task been estimated?

Yes The resources required (inclusive of staff and expenditure) for

each stage are set out within Paragraph 11.0 of the DA.

8. Have the impact and resource sharing potential of other LA policy

and strategy cycles been considered?

Yes A key task in preparing the LDP will be to ensure that proposals
with land use implications from the other three statutory plans and
strategies (Community Plan, The Health Social Care and Well-being
Strategy and The Children and Young Peoples Plan) are translated
into policy. This will ensure the effective delivery of planned services
and resources across the County. The responses from stakeholder
and community consultation exercises on these strategies will be
shared and reused where there are overlapping issues to ensure
consistency and reduce the potential for consultation fatigue. One of
the key benefits to the LDP from this closer integration will be
engagement with hard to reach groups that have previously not
become involved in the Development Plan preparation process.

9. Is the Planning Inspectorate aware/content?

Yes The Council has consulted the Inspectorate on the DA, and if
necessary it will continue to do so throughout the process in order to
reduce potential programme slippages (in respect of the Examination
Stage of LDP preparation).

10. Is the timetable realistic and deliverable with key milestones set to
meet the 4-year target?

Yes The Timetable presented is realistic and deliverable. The

Timetable is split up into the various stages, each with a viable time
period set for completion. These stage milestones will ensure that the
Council is fully aware of progress and able to deliver the LDP. The

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 scheduled start date for work to commence on the LDP is August 2010.
The Council has formally applied to the WAG for a LDP
Commencement Order and all steps identified under Stage 1 (Delivery
Agreement) have actually already been actioned or are in the process
of being actioned and should be completed by the end of 2009.
However, before the Council is in a position to proceed to Stage 2 (Pre-
Deposit Plan Preparation) and formally start the LDP process, a
significant amount of baseline evidence needs to be collected which
will determine the direction of the Plan. This includes a Strategic Flood
Consequences Assessment, Strategic Housing Land Availability
Assessment, Open Space Audit etc. It is also essential to complete the
review and update of existing SPG in support of the UDP, which would
cause some confusion if undertaken at the same time as consultation
on the LDP.

11. If not, what are the extenuating circumstances (e.g. local

elections)?

Although a robust timetable has been drafted which the Council fully
intends adhering to, situations may arise where delays to LDP
preparation are likely to occur. These possible delivery risks are set
out in Table 4, along with their potential impact on the LDPs progress
and proposed mitigation measures.

Community Involvement Scheme

1. Is the CIS easy for the public, voluntary organisations and

businesses to relate to?

Yes In order to inform all consultees when their involvement is

required, Appendix 3 sets out the key stages of Plan preparation and
opportunities for involvement.

2. Does it set out clearly the authoritys approach and standards for
involvement and how these link to other relevant local
consultation approaches?

Yes Part Three of the DA sets out the Councils policies for involving
all interested parties in the preparation of the LDP. The CIS outlines
how community involvement will be considered and planned for
throughout the preparation, alteration and review stages of the LDP.
Information is provided on the benefits of and objectives for community
involvement, the manner of stakeholder contribution and proposed
consultation methods. Scrutiny arrangements and use of existing
consultation resources are also explained.

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3. Does this approach meet the Assembly Governments principles?

Yes The CIS is based on a range of principles including encouraging

engagement, early involvement, participation, commitment and building
consensus. This approach is in accordance with the guidelines
outlined by the WAG in Paragraph 2.3.2 of the LDP Manual.

4. Are the statutory consultation periods and consultee

organisations included?

Yes The statutory consultation periods are included in Appendix 3

whilst a full list of specific and general consultation bodies are
comprehensively set out in Appendix 6.

5. What has been the involvement of those affected in drawing up

the CIS?

The initial draft of the DA which incorporates details of the proposed

CIS has been subject to a 6 week consultation period. During this
process the document was published on the Councils website and sent
to all of the consultees listed in Appendix 6. Where appropriate their
representations and suggested amendments were incorporated into the
final DA.

6. Does the CIS include relevant stakeholder groups, given the

nature of the authoritys area?

Yes The comprehensive list of specific and general consultees set

out in Appendix 6 reflects the range of groups and interests within the
County.

7. Is it clear about the type of involvement proposed for each

relevant stage and task, and do these techniques/processes
appear appropriate to the task/stage?

Yes The Council is committed to a proactive and co-ordinated

approach to consultation and participation, so as to encourage effective
community involvement in the LDP process. It is important that all
participants have the opportunity to contribute and make their own
ideas and needs known throughout the whole process, particularly
during the earliest stages of LDP preparation. The CIS reflects good
practice measures set out within the Office for the Deputy Prime
Minister report Community Involvement in Planning: The
Governments Objectives. Appendix 3 of the DA clearly sets out the
methods that will be used at each stage of the LDP process.

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8. Does the authority demonstrate the ability to resource and
manage the processes?

Yes Paragraph 11.0 of the DA addresses the resources committed

(inclusive of staffing and expenditure) for each stage of the LDP
process.

9. Are there clear roles for Members, Executive and officers?

Yes In order to meet the objectives for community involvement it is

essential that there is a clear understanding throughout the Council at
both Member and Officer level of the importance and relevance of the
LDP. Accordingly, Members will be involved throughout the LDP
process through a variety of techniques. These include:

Overview and Scrutiny Boards: Will provide a watching brief over the
Plan preparation process.

LDP Advisory Group: Will provide opportunities to inform and consult

Members at various stages of LDP preparation and provide a sounding
board for issues arising.

Council/Cabinet/Planning Committee: Progress on LDP preparation will

be reported to Cabinet, Council and Planning Committee at key stages.

Additionally, in order to ensure consistency between Council strategies,

plans and policies as well as to benefit from the breadth of knowledge
throughout the Council and its partner organisations, a cross-
department working group of officers will be established. This group
will meet on a regular basis to inform and guide the development of the
LDP.

10. Is there a means of establishing a representative cross-section of

views?

Yes A variety of organisations as outlined in Appendix 6 of the DA will

be consulted/involved throughout the process. The Council will also
use a variety of methods to establish cross-sectoral views e.g.
consultation through the Citizens Panel and establishment of
workshops and focus group meetings during Plan preparation.

11. Is it clear what is expected from participants at each stage?

Yes Paragraph 19.1 of the DA clearly outlines what is expected from

stakeholders throughout the process. Appendix 3 identifies the key
stages of Plan preparation and highlights various opportunities for
involvement in accordance with the requirements of the LDP Manual.

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12. Does it show how the output from community involvement in each
stage/task will be communicated to participants and interested
parties (feedback mechanisms)?

Yes Paragraph 20.1 of the DA highlights the fact that the Council will
incorporate a range of methods to facilitate involvement. Feedback will
be provided at key stages in the form of a report containing a schedule
of responses received to consultations undertaken, the Councils views
on the representations and details of any actions proposed. Details of
the main stages of engagement and feedback mechanisms are set out
in full within Appendix 3.

13. Is it clear how the output will be transparently recorded as

influencing the plan and SA?

Yes The relationship between the various LDP preparation processes

(HRA/SEA/SA) are dealt with in parallel within Figure 2. A diagram
illustrating the LDP timeframe is set out in Appendix 1, whilst Appendix
2 provides a detailed account of the LDP key stages and actions. In
order to aid transparency by informing all consultees of when their
involvement is required, Appendix 3 sets out the key stages of Plan
preparation and opportunities for involvement. Details of
considerations undertaken and how this has influenced the Plan
preparation process will be published on the Councils website.

14. Does it indicate how the Authority will monitor (and change) the
CIS?

Yes Part 4 of the DA highlights the fact that the Council will monitor
the progress of the LDPs preparation against the DA. This will
determine whether or not the Council is fulfilling its objectives in terms
of meeting set timescales and ensuring appropriate community
involvement.

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Appendix 8: Glossary
Aim: An anticipated outcome that is intended to guide planned actions.

Annual Monitoring Report (AMR): This will assess the extent to which
policies in the LDP are being successfully implemented.

Appropriate Assessment: Required for plans and projects under the

European Habitats Directive where they are, alone, or in combination with
other plans and projects, likely to have significant impact on Natura 2000
Sites.

Baseline: A description of the present state of a particular area (e.g. ward) or

topic (e.g. flood risk).

Candidate Sites: are those nominated by the public for potential allocation in
the emerging LDP. This could be for any land use including: residential,
employment, retailing, public open space, minerals development, waste
developments, community and tourism uses. The Candidate Sites process
does not represent a commitment on the part of the Council to take sites
forward into the LDP.

Children and Young Peoples Plan: The defining statement of strategic

planning intent and priorities for all children and young peoples services in an
area.

Community: People living in a defined geographical area, or who share other

interests.

Community Involvement Scheme (CIS): Sets out the project plan and
policies of the LPA for involving local communities, including businesses, in
the preparation of LDPs. The CIS is submitted to the Welsh Assembly
Government as part of the Delivery Agreement.

Community Strategy: Local authorities are required by the Local

Government Act 2000 to prepare these, with the aim of improving the social,
environmental and economic well being of their areas. Responsibility for
producing community strategies may be passed to Community Strategy
Partnerships, which include local authority representatives.

Consensus Building: A process of early dialogue with targeted interest

groups to improve the understanding of relevant issues and viewpoints.

Consultation Exercise: A formal process in which comments are invited on a

draft document.

Consultation Report: Report of consultation required under LDP Regulation

22 when the LDP is submitted for independent examination. An initial
consultation report covering the Pre-Deposit Plan preparation stage is also
required under LDP Regulation 17(c).

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Delivery Agreement (DA): A document comprising the LPAs Timetable for
the preparation of the LDP together with its CIS, submitted to the Welsh
Assembly Government for agreement.
Development Brief: Guidance published by the Council (as SPG) for an
individual site, indicating the kind of development the Council would support
and encourage, as well as any specific requirements of the Council or other
bodies.

Engagement: A process which encourages substantive deliberation within,

and involvement of, a given group of people or section of the community.

European Directive: A legislative act of the European Union which requires

member states to achieve a particular outcome/target.

European Site: Any site that has been designated as a site of international
nature conservation importance either as a Special Protection Area (SPA), a
Special Area of Conservation (SAC) or a Ramsar Site.

Habitats Regulations Assessment (HRA): Any plan or programme which

could affect a Natura 2000 Site (SAC, SPA, Ramsar site) will be subject to the
Habitats Directive and will require HRA. This involves assessing whether the
Plan is likely to have any significant effect on the SAC, SPA or Ramsar site. If
so, a full Appropriate Assessment will have to be undertaken to assess in
detail the likely effects.

Health, Social Care and Well-being Strategy: Local authorities have a

statutory duty to formulate and implement a strategy for the health and well-
being of their local populations and to have regard to the strategy in exercising
their functions. Its main purpose is to assist in improving peoples health,
social care and well-being in all communities in all areas.

Infrastructure: The basic facilities, services and installations needed for the
functioning of a community or society, such as transportation and
communications systems, water and power lines.

Involvement: Generic term to include participation and consultation

techniques.

Land Use Planning: The framework for how land is used and developed is
largely provided by the planning system, which aims to secure the most
efficient and effective use of land in the public interest, and to ensure that
necessary services and facilities are built where they are most needed.

Local Development Plan (LDP): The statutory development plan for each
LPA area in Wales required under Part 6 of the Planning and Compulsory
Purchase Act, 2004 (the 2004 Act).

Local Planning Authority (LPA): is the local authority or Council that is

empowered by law to exercise planning functions for a particular area.

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Ministerial Interim Planning Policy Statements (MIPPS): Any changes or
additions to policy which are agreed before a revised version of Planning
Policy Wales (PPW) is issued are notified by Ministerial Statement and
published as numbered Interim Planning Statements.

Natura 2000: A network of protected areas across the European Union,

comprising SACs, SPAs and Ramsar Sites.

Objective: A statement of what is intended, specifying the desired direction of

change in trends.

Participation: A process whereby stakeholders and the community can meet

and discuss issues with plan makers.

Planning Inspectorate: An executive agency of the Department for

Communities and Local Government of the Government. It is responsible for
the public examination of LDPs.

Planning Policy Wales (PPW): A document setting out the land use planning
policies of the Welsh Assembly Government.

Preferred Strategy: A stage in the Development Plan preparation process

where the Councils preferred options for addressing key issues are identified.

Ramsar Sites: Internationally important wetland sites, which are especially

valuable as a waterfowl habitat. They are designated under the Ramsar
convention on wetlands of international importance.

Service Level Agreement: The Planning Inspectorate enters such an

agreement with the LPA in respect of the LDP examination. It sets out the
likely timescales and cost of the examination and provides the LPA with clear
guidance on the nature of their own responsibilities.

Spatial: A characteristic that relates to a location/area

Special Areas of Conservation (SAC): Internationally important habitats

designated under the Habitats Directive (92/43/EEC).

Special Protection Areas (SPA): Internationally important areas for birds

classified under the Birds Directive (79/409/EEC).

Stakeholder: Any individual or group with a vested interest in the outcome of

the LDP.

Strategic Environmental Assessment (SEA): Generic term used

internationally to describe environmental assessment as applied to policies,
plans and programmes. The SEA Regulations require a formal
environmental assessment of certain plans and programmes, including those
in the field of planning and land use.

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Strategic Flood Consequences Assessment: Involves consideration of
both river (fluvial) and tidal (coastal) flooding issues within the County and an
assessment of flood risk to existing allocations and also areas that are not
presently allocated for development but may be considered in future.

Supplementary Planning Guidance (SPG): Further information in respect,

or in support, of LDP policies. SPG is not subject to independent examination
and does not form part of the Plan, but must be consistent with it and with
national policy.

Sustainability Appraisal (SA): A tool for appraising policies to ensure they

reflect sustainable development objectives (i.e. economic, environmental and
social factors). Each LPA is required by Section 62(6) of the 2004 Act to
undertake a sustainability appraisal of its LDP. This form of sustainability
appraisal fully incorporates the requirements of the SEA Directive &
Regulations.

Sustainable Development: Development that meets the needs of the

present without compromising the ability of future generations to meet their
own needs (Planning Policy Wales, para 2.1.1).

Technical Advice Notes (TANs): Produced by the Welsh Assembly

Government to provide detailed advice on particular themes such as housing,
waste, retailing, etc. They should be read in conjunction with Planning Policy
Wales and must be taken into account by LPAs when preparing LDPs.

Test of Soundness: Concept against which an LDP is examined under

Section 64(5)(b) of the 2004 Act.

Thematic: Relating to a particular theme or topic.

Unitary Development Plan (UDP): The required statutory development plan

for each LPA area in Wales under the Town and Country Planning Act 1990.
The UDP for the City and County of Swansea was adopted in November 2008
and can be viewed via the Councils website:
http://www.swansea.gov.uk/index.cfm?articleid=25596

Vision: An agreed statement of the overall aims of the LDP.

Wales Spatial Plan (WSP): A plan prepared and approved by the National
Assembly for Wales under Section 60 of the 2004 Act, which sets out a
strategic framework to guide future development and policy interventions,
whether or not these relate to formal land use planning control. Under
S62(5)(b) of the 2004 Act a LPA must have regard to the WSP in preparing a
LDP.

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Appendix 9: List of Abbreviations
AMR Annual Monitoring Report
CIS Community Involvement Scheme
DA Delivery Agreement
HRA Habitats Regulations Assessment
FCA Flood Consequences Assessment
LDP Local Development Plan
LPA Local Planning Authority
PPW Planning Policy Wales
MIPPS Ministerial Interim Planning Policy Statement
MPPW Minerals Planning Policy Wales
MTAN Minerals Technical Advice Note
SA Sustainability Appraisal
SAC Special Area of Conservation
SPA Special Protection Area
SEA Strategic Environmental Assessment
SPG Supplementary Planning Guidance
TAN Technical Advice Note
UDP Unitary Development Plan
WAG Welsh Assembly Government
WSP Wales Spatial Plan

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