Processing the Audit Question List

Use
An audit question list is required for the execution of an audit. The lead auditor, who is
responsible for the execution of the audit, uses a template (for example, standardized catalog
of questions, company-specific catalog of questions, predefined list of questions) to create an
audit question list for the audit. Alternatively, he/she can create a new audit question list or
new questions for an existing audit question list.
Prerequisites
The audit has been created.
If you want to assign a question list, it must be available in the system and released.
Procedure
...
1. Choose SAP Menu Service Audit Management Audit Management.
The Audit Management initial screen appears.
2. In the navigation area or the worklist, select the audit for which you want to create an audit question
list.
3. In the navigation area, choose:
Audit Question List/Question, if you want to create a new audit question list for the existing audit.
Audit Question List/Question Using Template, if you want to create a new audit question list on
the basis of a question list that already exists in the system.
Assign Question List, if you want to assign an existing question list.

The system copies the question list that was selected as the template into the current audit. In this
question list, you can change questions, create new questions, or delete existing questions.
It is also possible to create or assign a question list directly from the audit. To do this, select the
required audit in the navigation area, and in the context menu, choose Create Assign Question
List, or Create Audit Question List/Question,or Create Audit Question List/Question Using
Template.
4. In the header area on the right, enter a unique key, a description, and the required language for the
audit question list.
5. Enter the required data on the tab pages.
6. On the Texts tab page, you can create notes and/or a description. All of the usual editor functions
are available. In addition, you can load local files or save texts you have entered as local files.
If you load files that contain control indicators (for example, Microsoft Word files), then these control
indicators are interpreted as texts by the system and are displayed as such. You should, therefore,
only load pure text files (ASCII files).
Texts that have been entered can only be saved locally as pure text files.
7. If you want to assign documents to the current audit question list, select the audit question list in the
navigation area, and follow the procedure described in Assigning Documents to an Audit
Component.
8. In the navigation area, choose Element, if you want to create a new element, or choose
Element Using Template... if you want to create an element on the basis of an element that already
exists in the system.
Choose Question, if you want to create a new question, or choose Question Using Template..., if
you want to create a question on the basis of a question that already exists in the system.

Depending on the specifications made in Customizing, the description of the subordinate hierarchy
levels (in the case described above element orquestion) in the question list can vary.
9. In the right screen area, enter the required data for the subordinate hierarchy levels on the tab
pages.

The field description for the identification is the dependent on the specifications made in Customizing
(for example, element or question). In addition, the field (required field) for the hierarchy profile is only
available for input at the highest hierarchy level (question list).
10. Assign a possible valuation for each question.
When the data is released, the system checks the valuation and outputs an error message if a value
is not allowed.

You can use a Business Add-In to set up the system so that the valuation and the relevance of a
controlling question are passed down to the subordinate questions. For more information, see the
documentation of the Implementation Guide for Audit Management.
11. If you want to assign documents to one of the hierarchy levels (for example, element, question),
select the required hierarchy level in the navigation area, and follow the procedure described
inAssigning Documents to an Audit Component.
12. Save the audit question list.

Result
You have created an audit question list that consists of one or more hierarchy levels. In the
navigation bar, the audit question list is indicated with the icon , the subordinate hierarchy
levels with the icon , and the assigned documents with the icon .
If you choose the pushbutton Valuate in the right screen area, you can record and confirm
audit results for audits that have been released.
You can change an existing audit question list or a subordinate hierarchy level at any time. To
do this, double-click on the object in the navigation area and then make the required changes.
To delete an existing audit question list or a subordinate hierarchy level, select the object in
the navigation area and, in the context menu, choose Delete.

Processing the Question List (Master

Record)
Use
A question list is usually required in order to execute an audit. These question lists (for
example, standardized catalog of questions, company-specific catalog of questions) can be
created as a master record. They can then be copied and reprocessed when you are creating
the question list for an audit.
Procedure
...
1. Access audit management. See Accessing Audit Management.
2. To create a new question list, choose New Question List in the context menu of the navigation
area.If you want to create a new question list on the basis of a question list that already exists in the
system, choose New Question List Using Template.

If you create your question list in this way, you can later assign it to an audit using Drag&Drop.
3. In the header area on the right, enter a unique key, a description, and the required language for the
question list.
4. Enter the required data on the tab pages.
5. On the Texts tab page, you can create notes and/or a description. All of the usual editor functions
are available. In addition, you can load local files or save texts you have entered as local files.

If you load files that contain control indicators (for example, Microsoft Word files), then these control
indicators are interpreted as texts by the system and are displayed as such. You should, therefore,
only load pure text files (ASCII files).
Texts that have been entered can only be saved locally as pure text files.
6. If you want to assign documents to the current audit question list, follow the procedure described in
Assigning Documents to an Audit Component.
7. In the navigation area, choose Element, if you want to create a new element, or choose
Element Using Template... if you want to create an element on the basis of an element that already
exists in the system.
Choose Question, if you want to create a new question, or choose Question Using Template..., if
you want to create a question on the basis of a question that already exists in the system.

Depending on the specifications made in Customizing, the description of the subordinate hierarchy
levels (in the case described above element orquestion) in the question list can vary.
8. In the right screen area, enter the required data for the subordinate hierarchy levels on the tab
pages.

The field description for the identification is the dependent on the specifications made in Customizing
(for example, element or question). In addition, the field (required field) for the hierarchy profile is only
available for input at the highest hierarchy level (question list).
9. Assign a possible valuation for each question.
When the data is released, the system checks the valuation and outputs an error message if a value
is not allowed.
10. If you want to assign documents to one of the hierarchy levels (for example, element or question),
follow the procedure described in Assigning Documents to an Audit Component.
11. Save the question list.

Result
You have created a question list that consists of one or more hierarchy levels. In the
navigation bar, the question list is indicated with the icon , the subordinate hierarchy levels
with the icon , and the assigned documents with the icon .
If you choose the pushbutton Overview in the right screen area, the system displays all
question list items in the current question list.
If you choose the pushbutton Print Preview in the right screen area, the system displays the
current question list as a print preview. You can print this preview ( Form for Question List
pushbutton), you can assign it to the current question list as a PDF document ( PDF
Attachment pushbutton), or you can send it in the form of a PDF document in a mail to all
business partners ( PDF Attachment pushbutton. You can also use your own forms.
You can change an existing question list or a subordinate hierarchy level at any time. To do
this, double-click on the object in the navigation area and then make the required changes.
To delete an existing question list or a subordinate hierarchy level, select the object in the
navigation area and, in the context menu, choose Delete.