EXPENSE SHEET

EXPENSE TRACKER SHEET

S.N VENDOR/SHOP DISCRIPTION QTY.OF

DATE OF BILL
OF ITEM & PRICE AMOUNT
O (D-M-Y) NAME AND ADDRESS ITEMS
PER ITEM

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

TOTAL AMOUNT=

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2ND RBUSL NATIONAL MOOT,2016
 EXPENSE SHEET

TERMS AND CONDITIONS FOR RE-IMBURSEMENT OF PERSONAL

EXPENSES INCURRED BY STUDENTS/COMMITTEES.
1. Expense tracker sheet to be filled by each committee/student and submitted at the time of
re-imbursement.
2. It is easy for the department to reimburse multiple expense receipts than entertaining a
single expense receipt of students time and again.
3. Students with single receipt shall;
a) If student is helping and aiding in other tasks and committees and in a possibility
to have multiple expense receipts shall club all receipts together time to time and
redeem all at once.
b) Club the expense receipt with the student/friend/committee having expense
receipt(s).
c) Shall give the receipt to the head conveners appointed for this task or to the
student head of the respective committee.
d) Shall wait till the burden of work is finished on the administration staff during the
time of the event.
4. Original bills to be kept with care and given to the administration during the process of
re-imbursement.
5. No bill in digital form to be accepted at time of re-imbursement.
6. Students and committees are advised to keep a copy of the bill in documentary of digital
form (upto 7days after the event is finished) in case any bill is misplaced by the
administration during the burden of event.
7. A random check may be done at any time on your expense receipts, expense tracker
sheets and the vendor shops on the receipts during the event to avoid possibility of
corruption.
8. Above terms and conditions are to be strictly followed for systematic process of re-
imbursement of personal expenses, and are made for the comfortability of administration
and the students.

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2ND RBUSL NATIONAL MOOT,2016