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DIVISION MEMORANDUM
No. _Jsi£Z, *• 2022

PRE-EVALUATION OF APPLICATIONS FOR SCHOOL HEAD, TEACHING*

RELATED, NON-TEACHING AND MASTER TEACHER POSITIONS
(NATURAL VACANCY) IN SCHOOLS AND DISTRICTS

To: Assistant Schools Division Superintendents

Public Schools District Supervisors (PSDS)
Human Resource Management Officer (HRMO)
Elemental? and Secondaiy School Heads
All other Concerned

1. In view of improving the Human Resource Management Service Delivery and

Processes of SDO Camarines Sur, preliminary evaluation (pre-evaluation) of
applications for Elementary School Head, Related Teaching, Non-Teaching and
Elementary Master Teacher positions for natural vacancy shall be done in district by
Administrative Officers II (Designated District In-Charge).

2. The procedure for pre-evaluation are as follows:

Activity Tasks

The Administrative Officers II (AO-II) shall receive applications o f all

teaching and non-teaching employees in his/her respective district
Receipt of
after the release of division memorandum on vacancy and ranking.
applications
All applications shall be received before the deadline of submission
to SDO Camarines Sur.

In ensuring the validity/ authenticity of documents presented, the

AO-II shall adhere to the procedure found in Division Memorandum
No. 471, s. 2021 “Recruitment, Selection and Placement Program
of SDO Camarines Sur” (page 16):

Ensuring 1. "Only documents earned after the issuance o f the latest appointment
validity/ shall be considered for purposes o f promotion, except documents
authenticity that had not been credited for upgrading o f position through
Equivalent Record Form (ERF) for Teacher U and Teacher M
of documents
presented
2. To ensure validity and authenticity of documents, the applicant shall
submit original and duly notarized Omnibus Certification. The
HRMPSB shall validate the submitted documents with the original
copies if needed or may resort to further validation with the issuing
office. Submission o f fraudulent documents as evidenced by
tampering and discrepancies shall be ground for disqualification. ’

# Address: Freedom Sports Complex, San Jose, Pfli, Camarines Sur

Email: deped.camsur@deped.gov.ph
Website: www.depedcamsur.conn
Telephone No: (telefax) 8713340
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SCHOOLS DIVISION OFFICE OF CAMARINES SUR

Activity Tasks

1. The AO-II shall check the completeness of baste requirements

^re-evaluation (folder # 1) supporting the qualification standard based on the
as to checklist found in Enclosure Ho. I of this Memorandum.
completeness
of basic 2. The AO-11 shall then inform the applicant o f his/her lacking
requirements documents for compliance before the deadline of submission to
SDO.

1. The AO-II shall ensure that the applicant has two (2) folders for
submission*
Folder #1 - Basic Requirements (unsealed)
Folder #2 ~ Documents on the Criteria for Evaluation
Checking of which must be placed in a brown
folders envelope, sealed and signed across the
flap by the applicant to secure the
documents fo r the evaluation proper.

2. Folder #1 and #2 must then be bundled together upon

submission to the AO-II.

1. The AO-II shall prepare transmittal of documents signed by the

PSDS. The transmittal shall indicate the list of applicants and
shall be attached with the checklist for basic requirements o f all
applicants.

to 2. Applications shall then be submitted by the AO-II or district

SDO liaison officer to the Records Section (Receiving Section) of SDO.

3. Transmittal together with applications (folders) shall be

stamped received by the Receiving Section reflecting the date
and time of receipt, strictly adhering to the deadline stated in
the memorandum on vacancy and ranking.

3. For applicants from other divisions/ agencies, they shall submit their
applications to the Receiving Section of SDO Camarines Sur. Pre-evaluation of their
documents shall be done at the Human Resource Management Office, following the
procedures in D.M . 471, s. 2021;

4. Immediate dissemination of this Memorandum is desired.

LOIDA N. NIDEA, Ed.D., CESO V

R e b o o ts Diidsion S u p e rin te n d V%

^ j| p ^ Address: Freedom Sports Complex, San Jose, Pill, Camarines Sur

M X Email: deped.camsur@deped.gov.ph
■ H p Website: www.depedcamsur.com
Telephone No: (telefax) 8713340
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SCHOOLS DIVISION OFFICE OP CAMARINES SUR
(Enclosure No, 1 to Division Memorandum No. _ M _ , s. 2022)

CHECKLIST OF BASIC REQUIREMENTS FOR SCHOOL HEAD,

TEACHING-RELATED, AND NON-TEACHING APPLICATION
Position Applied For: . -... : ., .

ffb befitted out by the ttppUmnt)

Name:
School/ District;
Current Position:
Experience Date oflatest appointment:
No. of years in service from the latest appointment:
Degree/s Earned:
Education Last School Attended:
No. of Units Earned/ Year Graduated:
Title of Training:
TvwiXiittg No. of Hours:
Eligibility:
EliSfbiUt; Board Rating:
BASIC REQUIREMENTS
(To be checked by Administrative Officer II)
Omnibus Certification, original and notarized
Application letter stating the POSITION APPLIED FOR
CS Form 212 (Personal Data Sheet - Revised 2017) with passport size picture
Certification by the School Head and noted by PSDS that the applicant has no pending staffing
modification such as promotion, reclassification, resignation, etc.
Certificate of Eligibility (Board Rating)/ Latest PRC Certificate of Good Standing/ Photocopy ofvalid PRC
License or proof of request for renewal, if expired
Transcript of Records and Special Order
□ Copy of latest approved appointment/ updated Service Record/ Certificate of Employment
□ Certification of Designations by PSDS/ school head and five (5) conforming school heads/ teacher as
experience relevant to the position applied for (with Inclusive dates specified) - if applicable
0 Certificate of training relevant to the position applied for from the last promotion
0 Additional requirement for pre-evaluation: Office Performance Rating or Individual Performance Rating
signed by ASDS for the last three (3) rating periods indicated in the division memorandum where the
applicant learned about the vacancy and ranking
□ Additional Requirement for Principal 1Position: Certification/ document for Passing NQEP/ NQESH
□ Additional Requirement for School Head Positions and Teacher-in-Chargc Designation: Certification
that the applicant has no unliquidated cash advance

Checked by: Conform©:

Administrative Officer II Applicant

Address: Freedom Sports Complex, San Jose, Pill, CamarinesSur

J B t l V M Email: deped.camsur@deped.gov.ph
^ H | v Website; w\vw.depedcam$ur,com
Telephone No: (telefax) 8713340
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SCHOOLS DIVISION OFFICE OP CAMARINES SUR
CHECKLIST OP BASIC REQUIREMENTS
FOR MASTER TEACHER APPLICATION

Position Applied For:

fib befitted out by the applicant)

Name:
School/ District:
Current Position:
Experience Date of latest appointment:
No. of years in service from the latest appointment:
Degree/s Earned:
Education Last School Attended:
No. of Units Earned/Year Graduated:
Title of Training:
Training
No. of Hours:
Eligibility:
Eligibility
Board Rating:
Performance SY: SY: SY:
Rating for the Rating: Rating: Rating:
last three (3) Adjectival Rating: Adjectival Rating: Adjectival Rating:
year*

(To be checked by Administrative Officer U)

L Omnibus Certification, original and notarized

□ Atrolication Letter statine the POSITION APPLIED FOR and DISTRICT APPLIED AT
□ CS Form 212{Personal Data Sheet - Revised 2017 Format) with passport size picture
D Certification by the School Head and noted by PSDS that the applicant has no pending staffing
modification such as promotion, reclassification, resignation, etc.
Q Certificate ofEligibility (Board Rating)/ Latest PRC Certificate of Good Standing/ Photocopy of valid
PRC License or proof of request for renewal if expired
G Transcript of Records and Special Order for Bachelor and Master’s Degree
0 Copy of latest approved appointment and updated Service Record
D Certificate of trainings relevant to the position applied for from the last promotion
□ Performance Ratings for the last three (3) rating periods (at least Very Satisfactory)
0 Class Program/Teaching Loads for the last school year with full teaching load or equivalent to 300
minutes for elementary/ 240 minutes for secondary inclusive of being a Class Adviser/ Subject and
Ancillary Coordinator/s

Checked by: Conforme:

Administrative Officer XT Applicant

Address: Freedom Sports Complex, San Jose, Pill, Camarines Sur

4 B K J » Email: deped.camsur@>deped.gov,ph
H H H I Website: www.depedGamsuir.com
Telephone No: (telefax) 8713340