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Ragawaran ng Edukaspon DATEDATE:23:22
Rehiyon VV
TANGGAPAN NG MGA PAARALANG PANSANGAY NG CAMARINES SUR ON_OF CAMS OVISBY.
I SUR

August 2, 2022

DIVISION MEMORANDUM
No. 2 1 , s . 2022

GUIDELINES ON STUDY LEAVE PRIVILEGE

To: Assistant Schools Division Superintendents

Chief Education Supervisors
Public Schools District Supervisors
Heads, Elementary and Secondary Schools
Unit Heads
All Others Concerned

1. The Schools Division Office of Camarines Sur adopts the guidelines on study
leave privileges pursuant to the following:

a. Civil Service Commission (CSC) Memorandum Circular No. 21, s.

2004 "Amendment to Section 68 of CSC MC No. 14, s. 1999 relative
to the Guidelines on Study Leave";
b. CSC Memorandum Circular No. 14, s. 1999 promulgated on August
23, 1999 "Additional Provisions and Amendments to CSC
Memorandum Circular No. 41, s. 1998"; and
c. CSC Memorandum Circular No. 41, s. 1998 "Amendments to Rules
I and XVI of the Omnibus Rules Implementing Book V of the
Administrative Code of 1987 (Executive Order 292)":
d. Republic Act No. 4670 "The Magna Carta for Public School
Teachers".

2. The guidelines on study leave privileges is found in Enclosure 1 of this

Memorandum.

3. For information, guidance and strict compliance.

LOIDA N. NIDEA, EdD. CESO V

Schools Division Superintppresht/

Adres: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email: deped.camsur@deped gov.ph
Website: www.depedcamsur. com
Telepono Bilang: (telefax) 8713340
 DU

Republika ng Pilipinas
Kagawaran ng Edukaspon
Rehiyon V
TANGGAPAN NG MGA PAARALANG PANSANGAY NG CAMARINES SUR

(Enclosure 1 of Division Memorandum No. 321, s. 2022)

GUIDELINES ON STUDY LEAVE PRIVILEGE

A. OBJECTIVE

The availment of study leave privilege aims to regulate the grant of study leave
to employees of DepEd Camarines Sur consistent with the thrust of CSC to make
the division more dynamic and responsive.

B. DEFINITION OF TERMS

1. Study Leave shall be referred as a time-off from work with pay granted to
qualified employees to help them prepare for bar or board examinations or
complete their master's degree.

2. Vacation Leave Credit shall refer to leave credits earned on the basis of one
(1) day credit for every twenty-four (24) days of actual service or a fraction
thereof computed in accordance with Section 27 of CSC Memorandum
Circular No. 14, s. 1999

C. GENERAL GUIDELINESs

1. Employees may apply for study leave to prepare for bar or board examinations,
or to complete master's degree;

2. The following are the qualification requirements for study leave application:
a. Must have bachelor's degree that requires the passing of the bar or a
board licensure examination for the practice of profession;
b. Personnel should only complete a master's degree, not to enroll or to start
a master's degree;
c. The profession of field of study to be pursued must be relevant to the
mandate of the Department of Education, or to the duties and
responsibilities of the concerned personnel;
d. Must have rendered at least two (2) years of government service with at
least Very Satisfactory performance for the last two (2) rating periods
immediately preceding the date of application;
e. Must have no pending administrative or criminal case;
1. Must not have any current foreign or local scholarship grant;
g. Must have fulflled the service obligation of any previous training,
scholarship or study leave grant.

3 Teachers shall be entitled to study leave not exceeding one school year after
seven years of service;

Adres: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email: deped.camsur@deped.gov.ph
Website www.depedcamsur.com
Telepono Bilang (telefax) 8713340
 Republika ng Pilipinas
Kagawaran ng Edukaspon
Rehiyon V
TANGGAPAN NG MGA PAARALANG PANSANGAY NG CAMARINES SUR

4. During the period of such leave, the teachers shall be entitled to at least sixty
those
percent of their
(60% salary; subject to the condition that
monthly
teachers take the regular study load and passes at least 75% of his courses.

5. In cases that more time is necded to complete the study, filing

of leave of
absence chargeable against vacation leave credits may be considered. If there
extension beyond the allowable maximum
are no more vacation leave credits,
study leave shall be considered but without pay;

6. Application for study leave may be for a number of months less than the
maximum herein allowed. However, a fraction of a month shall be considered
one (1) month for purpose of determining the service obligation of personnel;

7. Study leave shall be covered by a contract between the agency head or

authorized representative and the employee concerned;

8. The extension beyond the maximum period of study leave, which is either
be
against vacation leave credit or without pay, shall no longer
chargeable
covered by a contract and the personnel will not incur service obligation.

D. PROCESS FLOW

PROCESs FLOW DETAILSs

START

Applicant for Study Leave shall submit his/her

letter of intent thru the Human Resource
SUBMISSION OF Management Officer (HRMO). Number of years
LETTER OF INTENT in the service shall be indicated in the letter of
FOR APPROVAL OF SDS intent. The HRMO shall then forward the intent
to the Ofice of the Schools Division
Superintendent (SDS) for approval.

The SDS Office shall forward the approved

Study Leave intent to the HRMO Office. The
COMPLIANCE OF STUDY leave-in-charge of HRMO Ofice shall then
LEAVE REQUIREMENTS provide the following requirements for
compliance of the applicant for Study Leave:

Adres: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email deped.camsur@deped gov.ph
Website: www.depedcamsur.com
Telepono Bilang: (telefax) 8713340o
 Republika ng Pilipinas
Ragawaran ng ¬dukaspon
Rehiyon V
TANGGAPAN NG MGA PAARALANG PANSANGAY NG CAMARINES sUR

PROCESS FLOW DETAILS

a. Letter request for Study Leave approved by SDS

b. Certification as to who will handle the school
while on study leave.
Properly accomplished Form 6
d. Updated Service Record
e. Performance Rating (last 2 Rating Periods)
Administrative Clearance
g. Court Clearance
h. Division Clearance
Afidavit of no Current Foreign or Local
Scholarship Grant
Affidavit that there is no previous scholarship
and training contract
k. Contract between the Agency Head and
Employee
.Certification of Enrolment for the Institution

The leave-in-charge shall review the

CHECKING OF authenticity and validity of documents
AUTHENTICITY ANND submitted. The applicant shall then submit the
VALIDITY OF documents to the Receiving Section for
DOCUMENTS
tracking purposes.

The Receivin Sectioon all forward the

PROCESSING/ documents to the leave-in-charge of HRMO
RECORDING OF STUDY Office for processing and recording of Study
LEAVE Leave. The applicant shall then proceed to
his/her actual Study Leave.

After the completion of Study Leave, the

teacher shall submit documents for
reinstatement to the Receiving Section with the
following documents:
SPECIAL ORDER a. Letter of Reinstatement
ISSUANCE FOR b. Proof of comple tion
REINSTATEMENT
The Receiving Section shall forward the
reinstatement documents to the leave-in-
charge of HRMO. The leave-in-charge shall
then issue Special Order on the Study Leave
and Reinstatement
return to service.
of the applicant for his/her
END

Adres: Freedom Sports Complex, San Jose, Pili, Camarines Sur

Email deped.camsur@deped gov. ph
Website: www.depedcamsur com
Telepono Bilang: (telefax) 8713340