Professional Documents
Culture Documents
[s)
I I.{TER OFFICE NIENTORANDUM
Ref. NB. gROo.Xo. 1862 l2.2\l 2002-03 dated 30 September 2002
Scllemes is to familiarise our officers in Grade A, B and C r.vith variotis practical aspects
of the *,orl,ing of SCB/DCCB/RRB ancl in the process. enable them to have in-depth
knorviedge, insight & feel of the entire -qamut of working of these bani<s
rvith tbcus on
criticai areas.
An exposure visit to a DCCB. alfiliatetl to tl-re Apex Bank is also envisaged. The second
Scheme titled "Training of oflicers in RRBsiCooperative Banks, etc'"' aims to
t-amiliarise Grade A, B and C officers rvith the operations of either an RRB (Head Otfrce
and Branch) or a DCCB ( Head office and Branch). A copl each of the Scheines ale
enclosed (Annexure I & II). The schemes conuin details relating to the ob-ieciir-es'
duration. coverage/areas for selectioil of ban-lis- criteria for
of the training. norrns
The scheme w.ill be implemented (for a period of one yeal on a trial basis)
b.v six
3.
Regional Offices r,iz. Ahmedabad, Bangalore, Bhubanesrvar- Chandigarh,
Luckrorv and
to its
Trivandrum. At the close of this period, the scheme will be evaluated to decide as
replication.
the -vear' ii
4.Thedurationoftiretrainingprogrammeisfixedat20lveeks.Atotalnumberof12
during the course of
t*,o schemes
to be trained under the
officers are expected during the
of six trainees each can be traineci
that nvo batches
is. theretbre. envisaged 1',o,, \ovember ]002
to
undergo training
first batch could
next trvelve months. The ot*cer per blich
tiom April2003 to Alrgr-rst 200i. one
second batcl.r
lrlarcl.r 200i and the in
offices. for training i'ScBiFRBiDccB
of the Regional
rvouid be cirarvn tiom eech
:-
tire follo*'ing manner
Second Batch
FFst Bdtch
R[ional Oflice One oftrcer to RRB
ilNunedabad
offiffrCr to SLIB
One r:fticer to RRB
One ofir.er to SCB
b. Bangalore One otfrcer to DCCB
One oft-tcer to bL D
c. Bhubaneslvar One otticer to DCCB
OG off,rcer to SCB RRB
dlChandigarh
6n. oifc.t to DCCB fOne otttggLg
e. Lucknolv One oiticer to RRB
m;ncer to DCqB
f. Trivandrur'r
bl
u' the identiltetl Regional Ottlces tor
to be taken
taKen
ul The fbllol,r'ing action is required
i6rplementation of tire
scheme :- '
. r n L-i:^_ :.1- irler-rrii\'
aprotit.makingRRB.preterabl;.onethatisclosetotheCelrirerrlieretheRCislocated,record of goo<i
cooperative bank r--'r one r''"iih a
As reeards DCCB' an arvard-rvinning
iocated close to tlie
RO n-ra1'be selecteJ'
perfomance ancl
(b)TheRoma-vdiscusstiremodaiitieso|trai,,:.sl.,iri.l,,eselectecB.B.B.DCCBanr1
ma1'be crariiie'J',fin,,ec
of the discussions. the folio..riir.; rssues
SCB. During the course
tlp :-
i.AreasthattlreTraineeofflcerrvouidbeexpectedtocor,etdurirrgthecours,:oithe
training; areas propo::t'i to be ccvelec in
ii.Drarvingupofalveekll.time.table.in<iicatingtheareaspf()pu:,;utv.
Trainer Bank;
each rveek' in consultation rvith the
iii.SelectionofbranchesiDCCB(incaseofsCBtraining)fortraining; -
Banri and his rore in the trainiiig
offrcer in t'e Trainer
iv. Identification of Mentor
in training; and
System of reporting
to RO on the progress
v.Administrativealrangementssuchasrecordofattendance,,treatmentofleav'
drawing of salary' etc'
may be done in accordance rvith
the criteria
(c) The identification of officers for training
preference' arong rvith
short listed officers, in order of
specified in the schemes. A rist of 5
theprofileoftheofficersandprecisereasonsforidentif.vingtlremma.vbeforw.ardedto
for training in
for final selection. HRDD would identify trvo officers from the list
HRDD,
recentl;r in the RO v
such of the officers who are posted
both the batches. RO may identiiy
for a
(say in the past I or |1ears) and are
likely to continue in the Regional Office
completion of the training'
minimum period of three years after
to
on an experimental basis' Ro is expectec
6. Since the scheme is being introduced
during the entire process - pre-training
take due care for its effective implementation
evaiuation' The replication of such training
pianning. actual training and post-training
ROs under the experiment'
rviii be decided. based on the feedback from
may
lvith the implementation of the Scheme
8. The expenditure incurred in connection
Component I AJc".
be booked under "SDC-HID Partnership
ohans)
Chief General Manager
Encl: fls *+*-" '
1.-
::-:-r---+--.- --
Endt NB. HRDD. f f"t:- P' .12.201 2002-03 of date
J0"^
$-llf -/'
lShv:laja Nair)
Manager
*k-
ENIE O
1. Obiective
B and C rvith
ThebasicobjectiveoftlreSchemeistofamiliariseourotficersinGradesA, to have in- dePth
of SCBs and in the process, enable them
various aspects of the lvorking areas.
knorr'ledgeoftlreentiregamutofworkingofthesebanlrsrvithiocusoncritical
2. Duration
Thedurationofthetrainingproglammeis20u'eeks'
Phase I : l6lveeksinanSCBataCentrer'vheretheofticerispreserrtl-vposted.
/rural branch of the SCB
2 *'eeks at a semi urbar'-
Phase I i
i
At HO of the SCB -
I
"!l""t,ii"-r*ul*.up.procedures.oyttt:l::t::T':},'
lli"'::::ii'"'i'".1',-";;;l'-'-"',ol'.^t"i,t:!t-1?X','o1i,,.f,,"0"
over PAcs/Pwcs)
3lr, H;,"""".. "truiiNonc- (conrrol -^ +^ \.,fTf- nrrintenS.nce Of
loans to IviTC - maintenance
(b) Procedure for ton""ion of ST
accounts
products - procedures
i.i O,rr.t tvpes of loans-v*stem
(d) Credit monitoring
(C, Nl>N'/i\r. 'inkan.i 3 r'r eeks
- receipts and pxi'ments' rnirs-oi"
Ct$.r[CE;I5''6ts of Procedure' etc"
inter-ban-li .".on.itiltio"' n'ethods .operations' sen'lces'
.".it"f returns-:i various types of flnangial/customer
Lecger' Accottnts 1 seek
(iii) House-keep'@
,r-r"nu="*.nt/mai@ 2 u'eeks
Phase-ll @anch
eiiU""ti"g operations and visit to PACS 2 ueeks
Phase iII investments' lirnds
i) Borrou'ings, Ioan and advances'
*ngt-tnt' business development plan'
management- risk
fbllou'uP
hor'ise-keeP tng'
ii) Appraisal- documentation' f sll6r,r-up.
societies
linkage/iiaison rvith affriiated
iii) Reporting tc'' SCB - IvIIS ' I 20 u.eeks
Total
J. Selection of Branches
ol our off-rcers should be
DGCB ( I{o and Brancrr) for training
The branch of the ScB and the in
the Trainee oft-rcers are amached'
ide,tifieci rvith due care b1. the Regional office to rvhicrr
DCCB. Branch(es)rDcCB selected
for training' should
consuintion rvith the SCB and
listed in the
opportunities for covering all the items of'procedural rvorks
prot.ide adequate
and' rocated arval'
semi urbanl rurai brancrr should be represenietir,'e
scherlule. The identified
pro'ide the requisite en'ironment
frcm the metropolitan ciry limits so that the same could
and
be reasonabll' good performing
anil exposure. The DccB identified for trainine shouid
locatedattheCentreiorclosetotheCentrer,l.heretheRoislocated.
5. Selecli!.nil officers :
?. I'Ionitorine of trainins
rveekly reports of the r'vork done'
to the identified
7.1 The Trainee Officer has to submit
the bank to which he is attached'
in the prescribe<i
'N{entor Officer' to be nominated by
in tire format
reports, the Mentor officer shouid prepare a monthlv report
7.2 Based on these
giveninExhibitllandforwardthesametotheCEoofthebankandNABARDRo.
.l
8. Officers - Status
as 'Trainee officer'' The
deputed bI,NABARD for training wi, be designated
The officers possible- in all
attend to desk w.ork (by doing actual lvork), as far as
Trainee officers may so that
crericar / supervisory revers in the banh'
above ,covering
importanv core areas listed expected to
are well appreciated by them' Trainee officers are
the procedures and practices
They'are expecred
procedures thoroughly in each of the training areas'
study the systems and
decorum of the Trainer Bank'
to follow the discipline and
deputation a110*'ance'
eligible for any financiar benefit by wa,v of
Trainee officers rv,r not be
etc.Thearrangementsregardingsalary,leaveandothermattersareasfollor,vs.
If
training srrourd be kept minimum'
::"tr ofticer during the period of
e availed b.v trre
The training
r0 days, the training period may not be extended'
such leave does not exceed
periodmaybesuitablyadjustediftheleaveperiodismorethanl0da-vs.
*q-
Exhibit- I
SCB
\Yeekly RePort of training at
robesubmitted@ e Mentor Oflfef
(1) / i)
(1) (2) (3)
Date
-f-
Exhibit- II
(4) (5)
(2)
Remarks. if anY
ffitheT.aineeofftter
Attendance Punctuality Receptiviry to training Performance
Date
--U r-
ANryXURE II
SANDD
THE SCH EOFTR@
1 Obiective
familiarise our officers in Grade
A' B and C rvith
of the Scheme is to
The basic objective an insight
in either RRBsor DCCBs so as to give them
various asPects of banking operations
any one ofthese banks'
into the broad functioning of
2. Duration
Duration of the trainingproglammeisforaperiodof20rveeks.TheparticuiarsareaSfollorvs
A. Training in RRBs
I 1 5 r"':eks in the Htrd Office of the RRB
Phasc
RRB
Phase lI 5 weeks at a branch oi:he
Banks
B. Tr:rining in CooPerative
12 rveeks in the Head Office
of the DCCB
Phase I
Phase Itr 8 rveeks at a branch of the DCCB
3. -Coverage are
the ofircer ma.v be trained and the duration of such anachments
Broad areas in which
rveek-rvise detailed
berow. Ros in consurtatio, rvith the banks may draw up a
indicated
focus ma1' be on
covered to s'tructue the training programme' The
Schedule of areas to be ,
appraisalandmonitoringofloansandadvances,ALMandRiskManagement.
3(1) Training in RRBs
Phase i and monitoring'
l#]"r?a advances rvtth emphasis on appraisal
Borrorvings, investment' funds mariagement' ALM'
*d fusk
SLR/CRR - compilation of statutory
Management, maintenance of
including intra-bank and
retums, intemal checks and controls
inter-bank,".o,,.iliutioD'int.r-branchreconciliation,house-keeping
of":1t:i"'pection'
& account, **ugt;en! supervision (on-site and
- corporate governance'
audit, etc.), Management practices
'o"' b'*the'' MIS & computerisation'
Control retums, ;"""1 rco-ordination
HRD, Pelspectly; Ph""t"q'^ ltT-i"tiit"ii""11
and other agencles'
Reports to Sponsor bu'kt, NABARD
-)-
5 lveeks
iln::nt::lT::',.l;ru:l:.-:';olro*'maintenanceand of books of
iil;,
management of
h;rr"-r".pi,ig."^uor*.ing of, returns' NIIS'
accounts. int"-u'#;
;"*ll;u1l"i;^l?*fit"tion
';;; and audit' etc' decision-making process'
;;ii;;.e to insPection management'
Risk assessment
custorners service
3 (ii) i 2 s'eeks
#ilt;tl
NPA ,ntnogt*tnt*;;;;tnt
Hou'"-Keeping' \
orocedures' *a op.eration of
tara,cing of books of
account,
1
;;;;;: ",J;:i;:;li
customer-servlces'
;,,,J:ri*1'',"#"'H*n\
oi Ivlaintenance
sT(sAo):'dcc'
applitJ;-f;
credit limit iL
NODC, etc
u-hile
4. Selection of Banli r ---,-- preference co-operative bantrls
be given to a.,vardee
ma-v*
ln clsu' oIco-operetive Di-llIi\5' good Pertorfilance may
cooPerative banks erhibiting
training' Horvever,
selecting a banii for the RO is located maJ'
also be a
Centre tl'here
training' Proximity to
the
also be selected for
is close to
consideration'
RRB, preferabr-o- one rvhich
Ros ma;- select a prof,rt-making
In case of RRBs, the
is located'
the Centre rvhere the RO
:
5. Selection of officers for seiection of officers
for this
may be laid dow.rv..'followed
The follolling broad Parameters
for Grade A'/B'
\d'' r rsrv - uPto 35 -veaff for Grade c
;;;?
- uPto 45 1'ears
academic background'
(b) Qualification - Good
would be preferable
- E'xperience in DoS' ICD or IDD
(c) Experience as an officer
for Grade A officer - 3 years experience
(d) Minimum service years'
- Minimum'A' consistently for 3
(e) Rating in PAR
-*'
6. Role of the Trainer Bank in the selection of
should assist the Regional office of NABARD
The identified rrainer Bank to be covered under
in drawing up the weekly schedule of areas
arso
branches for training and wirl provide
expected to identifi a Nlentor officer rvho
The banh is
the training programme. progression in
Trainee officer besides fac*itating his,.ner smooth
necessary guidance to
the
to the
to extend a' cooperation and support
Bank is required
trre prograrnme. The Trainer
'frainee Officer undergoing the programme'
t,-re training
financiai obtigation devorving upon them under
no
The Trainer Banks rvilr have
programme.
7. Nlonitorins of trainins
T.lTheTraineeofficerhastosubmitweeklyreportsoftheworkdone/leamingstothe
to rvhich he is attached in
the
,Ivlentor ofl-rcer, to be nominated by the banli
identirre<i
prescribed format given in
Exhibit l'
report in the
the lv{entor Otlicer should prepare a monthlv
1.2 Based on these reports' Banli and
the same to tire CEO of the Trainer
tbrmat given in Exhibit II and fbnvard
NABARD RO.
i.3TheRoisrequiredtosubmitamonthlyreporttoHRDD,Hoontl-ieprogressnrade
the Mentor officer' This
on the basis of the reports received from
by the Trainee otficer of
assessment
Trainee offrcer. an
contain areas, such as progress made by the
report should have been
officer- whether all envisaged areas for training
his,&er performance by the
N,rentor
and also rvhether the
inputs provided under each area are adequate
ccvered and the training the Ro is
as per schedule' on complericn cf the training'
training programme is proceeding
alsoexpectedtosubmitanevaluationreportonthetrainingprosramme.
of the
a detailed utility reporr to Ro on completion
submit
7.4 The Trainee officer shourd
training.
LffibyNABARDfortrainingu'iiIbedesignatedas,Traineeofficer'.The
work), as far as possible' in
ali
to desk work (by doing actual
Trainee officers may attend the bank' so that
covering. clerical / supervisory levels in
above,
important/ core areas listeil
-
-1
Trainee officers are expected
and practices are well appreciated by them' The
the procedures
in each of the training areas' They
are
and procedures thoroughly
to study the systems
Bank'
and decorum of the Trainer
expected to follow the discipline
benefit by way of deputatton
The Trainee officers will not be eligible for any financial
are as follorvs -
regarding salary, leave and other matters
allowance, etc. The arangements
8.1 Salarv
8.2
continue to
the Head Quarters of the officer concerned would
During the period of training,
behis/herpreserrtplaceofposting.TraineeofficerswouldbetreatedaSontourandthe is out of
rvould be paid to them as per
TA rules, whenever the officer
normal tour benefits
Head Quarters
8.3 Leave
kept minimum' If
officer during the perio<i of training should be
Leave to be availed by the
period
the training period may not be e'xtended' The training
such leave is iess than 10 days,
days'
leave peiod is more than 10
may be suitably adjusted if the
Aftercompletionoftraining'theofficerwouldbeplacedinDoSADDACD.Rofora
minimum of 3 Years'
- fo-
Exhibit I
DCCB/RRB-
Weekly Report of training at
to the iVlentor Officer)
(to be submitted nv ihe ilainee Officer
Specitic items
Training i-".uiio(pdcB, Ho/ seen/desk r'vork
Phase DCCB Branch/RRB, attended to in
HO,B-RB Branch'8ACS)
each of the
areas
(s)
Date
--{\ '
Exhibit II
ri)
Remarks, if anY
PAformance Indicatqu-qflhe Trainee
Punctuality Receptiviqvtotraining Performance
Attendance
(6)
Date
-tL-
v
Inter-Offi ce Memorandum
General Manager
D:\misc\scbnbtng\4