EM Author English PDF

Tu
utorrial for
f A Auth
horss
Version 10.2 10/20014
Copyright 2014,
2 Aries Systeems Corporation
n
This document is the confiden ntial and propriettary information of Aries System ms Corporation, aand may not be disseminated or
copied without the express wriitten permission of Aries System ms Corporation. T The informationn contained in thhis document is
tentative, and is
i provided solelly for planning purposes
p of the recipient.
r The feaatures describedd for this softwarre release are likkely to
change before the release desig gn and content are
a finalized. Ariies Systems Corp rporation assumees no liability or responsibility foor
decisions made by third parties based upon thee contents of thiss document, andd shall in no wayy be bound to perrformance thereffore.
Editorial Manaager is a registerred trademark an
nd the property ofo Aries Systemss Corporation.
AUTHOR TUTORIAL ....................................................................................................... 4
Author Software Requirements ..................................................................................................................................... 4
Registering with the Publications EM Site .................................................................................................................. 4

Duplicate Registration Check ....................................................................................................................................... 5
Possible Outcome of Duplicate User Test .................................................................................................................... 5
Registration Process ..................................................................................................................................................... 5
Custom Registration Questions .................................................................................................................................... 9
Multiple E-Mail Address Request ................................................................................................................................ 9
Logging In ...................................................................................................................................................................... 10
Time Zone Display ........................................................................................................................................................ 11
Multi-Language Toggle................................................................................................................................................. 11
Changing Passwords ..................................................................................................................................................... 12

Send Username/Password .......................................................................................................................................... 12
Entering Unavailable Dates .......................................................................................................................................... 13
Submitting a Manuscript .............................................................................................................................................. 14

Submission Step Limits .............................................................................................................................................. 14
Secondary Submission Fields ..................................................................................................................................... 15
Select Article Type ..................................................................................................................................................... 16
Enter Article Title ....................................................................................................................................................... 17
Enter Short Title ......................................................................................................................................................... 17
Add/Edit/Remove Authors ......................................................................................................................................... 17
Select Section/Category.............................................................................................................................................. 19
Submit Abstract .......................................................................................................................................................... 19
Enter Keywords .......................................................................................................................................................... 19
Select Classifications .................................................................................................................................................. 20
Additional Information ............................................................................................................................................... 21
Enter Comments ......................................................................................................................................................... 22
Suggest Reviewers ..................................................................................................................................................... 22
Oppose Reviewers ...................................................................................................................................................... 23
Request Editor ............................................................................................................................................................ 24
Select Region of Origin .............................................................................................................................................. 24
Attach Files ................................................................................................................................................................ 25
File Ordering Mechanism ...................................................................................................................................... 28
The Submission Item Label Can Be Changed after the File Is Uploaded.............................................................. 29
Removing Files ...................................................................................................................................................... 29
Uploading a Compressed File ................................................................................................................................ 29
Selecting File Format............................................................................................................................................. 30
Selecting Item Type ............................................................................................................................................... 31
Attaching a URL .................................................................................................................................................... 32
Uploading arXiv Files from the Los Alamos National Laboratory ............................................................................ 33
Author PDF Approval .................................................................................................................................................. 35
Fees and Payments ........................................................................................................................................................ 35

Submission Fees ......................................................................................................................................................... 35
Confidential Subject to change Copyright 2014, Aries Systems Corporation - 2

Other Fees .................................................................................................................................................................. 39
Additional Views of the Fees and Payments Page .................................................................................................. 40
Tracking the Progress of a Submission ....................................................................................................................... 41

Other Author Access to Submissions ......................................................................................................................... 42
Managing Other Authors ............................................................................................................................................ 44
Submitting Revised Manuscripts ................................................................................................................................. 45

View Submission ........................................................................................................................................................ 45
File Inventory ............................................................................................................................................................. 45
Attachments ................................................................................................................................................................ 46
Submit Revision ......................................................................................................................................................... 46
Respond to Reviewers ................................................................................................................................................ 46
Decline to Revise........................................................................................................................................................ 47
Reinstate a Declined Revision .................................................................................................................................... 47
View Decision ............................................................................................................................................................ 47
Invited and Commissioned Papers .............................................................................................................................. 47

Invited Authors Perspective ...................................................................................................................................... 48
Viewing Correspondence History ................................................................................................................................ 48
Author Rebuttal of a Rejected or Withdrawn Submission ........................................................................................ 50
Artwork Quality Check ................................................................................................................................................ 50

Displaying AQC Results ............................................................................................................................................ 50
Similarity Check Results .............................................................................................................................................. 52
eXtyles ............................................................................................................................................................................ 53
Confidential Subject to change Copyright 2014, Aries Systems Corporation - 3

Author Tutoriall
Author Software
S Requireme
R ents
Authors using Editorial Maanager must have Adobe Acro obat Reader (aa PDF reader) installed. To innstall this softw
ware,
download thee free Adobe Acrobat
A Readerr at the followin
ng address:
http://get.ado
obe.com/readerr/
Users should I department if they experieence difficulty iinstalling or uttilizing this sofftware. Adobee also
d contact their IT
offers a help database for th
he free Reader at this addresss:
http://www.aadobe.com/supp
port/reader/
For general Software

S and Hardware
H requiirements when using EM, pleease use the folllowing link:
http://www.eeditorialmanageer.com/homepage/homefaq10
0.html
d with an unsuppported browser.

A pop-up aleert box is displaayed if the systtem is accessed
Registeriing with th
he Publica
ations EM
M Site
A set of menu options is av
vailable at the top of the screeen on the main navigation meenu. Click on REGISTER.
The followin
ng screen will be
b displayed:
Fill in the Reequired Pre-Registration inforrmation and cliick Continue >

>> when donee. There will tthen be a Dupllicate
Registration Check.
Confidential Subject
S to change Copyright 201
14, Aries Systems Corporation - 4
Duplicate Registration Check
EM will checck whether a user is already registered,
r oncee the First Nam
me, Last Namee and E-Mail A
Address fields hhave
been entered. Click on the button labeled
d Continue. This
T will execuute a search of the database foor a duplicate
record.
mportant that users

Note: It is im u enter theiir name exactlyy as they are kn
known. It is not unusual for vvariations in sppelling
to cause dupllicate entries in
n the database.
Possible Outcome
O of Duplicate
D User
U Test
If a match is found (i.e., preesence of dupliicates), the useer will not be abble to proceed with the Regisstration. The uuser
may opt to reeceive an e-mail containing th he Username and a Password aassociated withh the e-mail adddress that is alrready
in the system
m.
Users shouldd click on Yes if they could already be registered. If the user is certain that he or she is not already
registered, hee or she should
d click on No. The system will
w then preseent the Registrration page, w which provides an
option to chaange First Namme, Last Name, E-Mail Address or all three ffields.
If no matchess are found (i.ee. no duplicatess), then proceed to the secondd step, the Reggistration proceess.
Registratio
on Process
The followin
ng screens will be displayed:
Note: Inform
mation fields marked
m with astterisks (*) cann
not be left emp ty.
A user may indicate to the Publication

P thaat he or she is available
a as a R
Reviewer, by selecting Yes in response too the
question, Arre you availablle as a Revieweer?
If the Publicaation is using classifications,

c users may also
o select Personnal Classificatioons from a preddefined list.
Note: If the Editorial Officce has set up Classifications

C as
a a required ffield, users musst select one orr more areas of
expertise from
m this predefin
ned list.
Users can cliick on Select Personal
P Classiifications to access the screeen to enter areaas of expertise. The predefineed list
can be expannded or collapsed by clicking the [+] or [-] checkboxes.
c T
To add a Personnal Classificatioon, check the
appropriate classification,
c and
a click on thee Select butto on. The numbeer of Personal Classificationss allowed is
determined by
b the Publicatiion. When all of the approprriate areas of exxpertise have bbeen selected, cclick on the
Submit buttton on the botttom of the pagee.
If the publicaation has Classification Ranking enabled, ussers may be askked to specify levels of persoonal expertise ffor
their selected
d Personal Classsifications.
Clicking the Rank Personaal Classification

ns button willl direct you to a pop-up winddow where userrs have the optiion to
rank their exp ow, Medium or High.
perience level for each Classiification as Lo
If the Publicaation is using Personal
P Keywords, users maay enter free-foorm Keywords that identify arreas of expertisse not
included in thhe predefined Personal
P Classifications list.
Note: If the Editorial Officce has set up Personal Keywo

ords as a requiirement, users must enter the minimum
number of Keeywords indica ated.
Click on Edit Personal Key

ywords to acccess the screen to enter free-foorm areas of exxpertise. To addd a new Keyw
word,
simply type the
t Keyword(s) into the New w Keyword fieeld and click onn Add. Clicck on Close aafter all Personaal
Keywords haave been entereed.
m of the form, a preferred useername must bee selected. Faiilure to enter a username or aany other required
At the bottom
information for
f registrationn will result in the
t following warning:
w
Note: Userss must remembeer this usernam
me in order to access
a the Pubblications EM System
When satisfieed with the infformation that has

h been provid
ded, click the Continue >> button at the bbottom to proceeed.
A Registratiion Confirmatiion page will appear.

a Pleasee ensure that evverything is speelled correctly,, and that the ee-mail
address is corrrect.
If all fields arre correct, click

k on Continuee >>. The reg
gistration proceess is now com
mplete, and the user may checck
their e-mail for
f the passworrd sent by Editorial Manager..
Custom Registration
R Questions
If the Publicaation has opted
d to require that users respond
d to registrationn questions, thhe following steep will appear before
the registratio
on process cann be completed. A box with an a asterisk nextt to it indicatess required inforrmation.
Once all neceessary informaation has been provided,

p click
k on the Continnue >> buttonn to proceed.
Multiple E-Mail
E Addrress Requesst
It is strongly suggested thatt users enter a second
s e-mail address. If thee system e-maiils get caught inn a SPAM filteer for
one e-mail ad ddress, users caan receive the e-mail
e at a secondary e-mail address from a different servvice provider (ii.e.
Yahoo, AOL L, etc.).
When the Read more link

k is selected, th
his warning will be displayed::
Logging In
Users can begin to use the system
s once th
hey have receiv
ved a notificatioon e-mail from
m the Editorial Office containning
the usernamee and passwordd.
Go to the Pub
blications EM
M website. At the top of the navigation
n mainn menu a set off menu optionss is available. Click
on LOGIN-- as shown beloow:
The Editoriall Manager Log appropriate fields.

g-In screen willl be displayed. Enter the userrname and passsword in the ap
Click on the Author Login he Author Maain Menu whicch will contain a list of functiions
n button. This will display th
that may be performed
p in th
he system.
he Publication, it is possible tto set up a defaault login role. The option too do
Note: If userrs have multiplle roles with th
this can be fo
ound by clickin
ng on the Upda
ate My Informa
ation link on tthe main naviggation menu.
Once a user has

h successfullly logged in, th
he Author Maiin Menu will ddisplay Incom mplete Submisssions, Submisssions
Waiting for Authors
A Appro
oval and Sub bmissions Being g Processed liinks. These linnks are also refferred to as
Folders. Th
he number of submissions
s in process in eacch folder will bbe displayed byy the side of thee entry.
Time Zone Display

y
Depending on the configuraation of your publication,
p youu may see a TTime Zone Footter frame wheen logged into
Editorial Man
nager. This dissplays the curreent site time ass well as your llocal time. Cliccking on the linnk Site time bbrings
up a pop-up window
w providding additionall time zone info ormation.
Multi-La
anguage Toggle
T
If your publiccation provides access to seco
ondary languag ges, you will s ee the languagge drop-down in the top righht
corner of you
ur screen as parrt of the main menu
m bar area.. Here you maay choose to dissplay the site inn a language oother
than the Publlications defau
ult language byy selecting from
m the list of avvailable languagges.
If you switch
h to an alternatee language, you
ur preference will
w be saved bby the system aand the site willl display in thaat
language at each
e subsequennt login. Your preferred
p langu
uage is recordeed as the one m
most recently diisplayed.
Changing Passworrds
Users may chhange their passsword at any time,
t but must first be loggedd in to the systeem. From the m
main navigatioon
menu at the top
t of the screeen (see below) select UPDAT TE MY INFOR RMATION.
The Update My Informatio

on page dialog
g boxes will bee displayed:
The user willl then be redireected to the Reg

gistration screeen, where all oof the personal information cuurrently availabble to
the Publicatio
on is displayedd, and may be updated
u as needded.
Once changees have been made,

m click on th
he Submit bu
utton. EM willl check to see iif all of the reqquired fields haave
been entered if not, the fo
ollowing warning will be disp
played:
Users may reeturn to the info Page button) oor can simply cclick on the button
ormation pagess (click on the << Previous P
labeled Continue.
Send Username/Passsword
If a user has an existing acccount in the sysstem they may choose to recoover this inform
mation by usinng the Send
Username an nd Password liink found on th he Log-In pag
ge.
Upon clickinng the Send Ussername and Password link the t user will bee directed to ennter their first nname, last nam
me and
e-mail addresss. If the systeem finds an exiisting record matching
m the proovided informaation an e-maill containing the
users usernaame and password will be sen nt to the addresss on record.
Note: Some sites will resett the users passsword when itt is request withh a temporary password. In those cases the user
will need to log
l into the sitee and update th
heir password after recoverinng their accounnt.
Entering
g Unavaila
able Dates
EM allows auuthors to enter Unavailable Dates
D from the Additional Infformation sectiion of the updaate my personal
information page.
p These unnavailable datess can then be taaken into accouunt when Editoors invite Authhors to submit
manuscripts.
Authors enter dates for whiich they are not available and
d provide a shoort reason for thheir unavailabiility. Authors ccan
also enter up to three potential substitutes.
Submittiing a Manuscript
Once an auth
hor has logged into the system
m, the Author Main
M Menu willl be displayedd:
Click on the on the Submitt New Manusccript link. This will display tthe Submit New w Manuscript menu. Authorrs will
be asked to enter
e data that is
i associated with
w the manusccript this can include text, immages and desscriptions. Som me of
this informattion will be maandatory; other items will be optional.
o Eachh submission sttep is outlined below. This
information is
i customized by b the Publicattion; therefore, some steps m ay or may not be part of the ssubmission proocess.
Submissio
on Step Limits
The Editoriall Office has thee ability to resttrict the numbeer of words or ccharacters usedd for the follow
wing submissioon
steps:
o Fulll Title
o Short Title
o Absstract
o Com
mments
o Auth hors
o Key
ywords
o Classsifications
The word or character coun

nt is made available at the tim
me of submissioon if this featurre has been enaabled:
If the word or
o character cou unt limitations imposed by th
he Publication hhave been exceeeded, the userr may not contiinue
on to the nex
xt step. If this is
i the case, a warning
w box willl appear if thee user clicks N
Next.
Once the worrd or characterr requirement has

h been met, th
he user may cllick Next to pproceed to the nnext submissioon
step.
Secondary
y Submission Fields
Depending on the publications settings, secondary
s field
ds may display for the Full T Title, Short T
Title, Abstractt, and
Keywords fields
f during th
he submission process.
p Thesee are typically uused to capturee the informatiion stored in thhe
primary field
ds, but in anoth
her language orr format. The secondary
s fieldd will follow thhe primary field in the interfaace.
For more infoormation on ho ow to use thesee fields consultt the journals ssubmission insstructions.
Select Article Type

The first step
p of the EM maanuscript subm mission process is to select an Article Type, which is a requuired step in thhe
submission process.
p Using the drop-down n menu, select the Article Tyype that best deescribes the maanuscript. The
Article Type designation deetermines whicch additional stteps will be dissplayed. (For eexample, an Abbstract may nott be
part of a Lettter to the Edito
or; therefore, that
t step will not
n appear in thhe process if thhat article type has been seleccted.)
Click Next to proceed or Previous to makem changes on
o the previouss screen.
Enter Artiicle Title
An Article Title is the first required step in the submission process. Ennter the title off the submissioon in the space
provided. Cliick Next wheen the title has been entered.
Enter Short Title

If the Editoriial Office has enabled
e this steep, authors may
y be required too enter a Shortt Title in a text box that appeaars
directly beloww the Enter Arrticle Title Boxx:
If the Editoriial Office has chosen

c to limit the Short Titlee submission sttep to a certainn number of characters, Authoors
will not be abble to type pastt the allotted am
mount.
Add/Edit/R
Remove Au
uthors
The Author submitting
s the manuscript will be listed as the
t Correspondding Author byy default. Onlyy the Corresponnding
Author will receive
r any e-m
mail notificatio
ons from the system. The dessignated Corressponding Authhor may be chaanged,
but this perso
on must be a reegistered Editorrial Manager user,
u because hhe or she will nneed to be contaacted throughoout the
submission process.
p Other Authors do no ot need to be reegistered in thee system, but m
may be includedd for the purpoose of
appearing in the list of all Authors.
A A firsst name and lasst name are reqquired.
The Author can

c designate th he order in whhich Other Auth hors, includingg the Corresponnding Author, should be listeed.
After the Addditional Author information has
h been entereed, the list of AAuthors can be reordered by eentering the deesired
display rank in the Order column and clicking the Up pdate Author O Order button. TThe Author wiith 1 in the OOrder
box has the label of First Author.
A The Corresponding
C g Author does nnot have to be llisted first, andd can appear
anywhere in the list (includ
ding at the top of
o the list as th
he First Author)).
Note: The usser who beginss the manuscrip

pt submission process
p is, by ddefault, the Coorresponding A
Author.
To change th he Corresponding Author, firsst enter the nam me of the new C Correspondingg Author in thee textboxes andd click
the checkbox x next to 'Please select if this is the Correspo
onding Authorr'. If the personn entered is nott registered witth
Editorial Man nager, the userr will be unablee to designate him/her
h as the Correspondingg Author until that user has bbeen
registered. Iff this person is registered witth Editorial Maanager, his or hher username m must be enteredd. However, pllease
note that if th
he Correspondiing Author is changed,
c once the
t manuscriptt has been subm mitted, the userr who has enteered
the submissio on will no longger be considerred the Corresp ponding Authorr and will not bbe able to acceess the manuscrript.
The new Corrresponding Au uthor will receiive an e-mail when
w the PDF iis built, askingg him or her to log into EM too view
and approve the submission n before it can be sent to the Editorial
E Officce.
Be aware thaat the journal may

m require or makem optional secondary fiellds for the Co-A
Authors namee and address
information including
i perso
onal identifierss such as ORCIID or PubMed Author ID. Thhese fields are intended to stoore
the informatiion kept in the primary fields in a secondary y language or fformat. If you have any quesstions about whhat
should be proovided for thesse fields, consu
ult the publicatiions submissioon policies.
Note: Publiccations may ch

hoose to requirre that all co-au
uthors are listeed with unique e-mail addressses
Click Next to proceed.
Select Secttion/Catego
ory
The Section/CCategory list iss used by the Author
A to indicate that his/herr submission belongs to a parrticular Sectioon of
the Publicatio t a particular Category witthin the contennts of the Publiccation. This sttep may be opttional,
on or belongs to
required or hidden
h by the Editorial
E Officee so the Authorr may not see itt.
Submit Ab
bstract
The Submit Abstract step allows the Au
uthor to type orr copy and pastte the manuscriipts Abstract iinto a textbox. This
also may be an
a optional, req
quired or hiddeen step.
Enter Key
ywords
ywords for the manuscript, with each keywo
Enter the key ord separated bby a semicolonn (for example: active vitaminn D;
parathyroid hormone-relate
h ed peptide; hyp
pocalcaemia; bo
one resorption)). This may bee an optional, rrequired or hiddden
step.
Select Classifications
Click 'Select Document Claassifications' to

o open a windoow containing a list of the claassifications used by the
Publication. Classifications can be vieweed as a predeterrmined list of tterms associateed with a manuuscript. The Edditorial
Office can crross-reference Manuscript
M Classifications with
w Personal C Classifications oof potential Reeviewers to findd
qualified Revviewers.
Click the cheeckbox next to any classificattion to be seleccted. Authors m
may select as m
many classificaations as
appropriate. Click 'Submit'' when finishedd. This may bee an optional, rrequired, or hiddden step.
Additional Informatio
on
The submissiion step called Additional In
nformation allo
ows the Publiccation to createe custom questiions that can be
answered durring the Submiit Manuscript process.
p The questions
q in thiss step are definned by the Pubblication and m
may be
mandatory. Examples
E of qu
uestions includ
de: How many y pages is the m
manuscript? annd Do you havve color imagees?.
Some questioons may be con nfigured with multiple

m steps, dependant on pprevious respoonses. In thesee cases new subb-
questions willl appear as you
u answer a queestion with multiple parts.
Enter Com
mments
Enter any com
mments to be sent
s to the Edittorial Office. These
T commennts will not apppear in the mannuscript. The
Publication may
m configure this as an optio
onal, required, or hidden stepp.
Suggest Reviewers
If this functio
on is enabled by
b the Editoriall Office, Autho
ors will be askeed or required tto provide nam
mes and contactt
information for
f as many rev view candidatees as the Publiccation requires for a submissiion. Please filll in the necessaary
information:
When finisheed, click the A
Add Reviewer button to subm
mit additional R
Reviewer inforrmation. Clickk the Next buutton
when ready to
t move on to thet next step.
Oppose Reeviewers
If the site is configured
c to in
nclude this step
p, Authors are provided withh the opportunitty to inform thhe Editorial Offfice of
Reviewers th hat should not review
r the submmission. Proviide all of the nnecessary contaact informationn:
The Oppose Reviewers stepp is similar to the
t Request Reeviewers step inn that when thee information hhas been entereed,
Authors may
y click the Add
d Reviewer bu utton to submitt additional Opppose Reviewerr Candidates. Click the Nexxt
button when ready to movee on to the nextt step.
Note: Publiccations may dissregard any reequest for specific Reviewers to be either innvited or excludded. The Suggest
and Oppose Reviewers
R step
ps simply proviide information n for the Publiccation to use w
when selecting aappropriate
Reviewers.
Request Editor
E
Depending upon how the Editorial
E Officee has configured the EM site, Authors may bbe asked to reqquest a particullar
Editor to be assigned
a to a su
ubmission. Th he request will be taken underr advisement bby the Editoriall Office. Selecct an
Editor by usiing the drop-doown menu and click Next to o proceed. Thiis may be an opptional step forr a Publication. If
an Author is not directed too request an Ed
ditor, the submiission will be aassigned to an E
Editor selectedd by the Editorrial
Staff.
Select Reg
gion of Orig
gin
Authors can identify a geog graphic region (or country) off origin for thee manuscript, w
which may havee a Country of
Origin desig
gnation that is different
d from the Authors country. This i s referred to ass the Manuscrript Geographicc
Region of Orrigin.
untry or region
Select the cou n for the manusscript by using
g the drop-downn menu and cliicking Next tto proceed. Thhis
may be an opptional step forr a particular Pu
ublication.
Attach Filles
Next, the Author will be ask
ked to attach all
a of the files associated
a withh the submissioon.
Some Publications accept in nformation offfline or outsidee of their EM w

websites (e.g.., e-mail, postal mail, or fax). If
offered the op
ption of selectiing either Onlline Web Systeem or Offlinee, the Author mmay click the aappropriate buttton.
Note: EM
E supports Open
O Documen nt Files in the following
fo formaats: OpenDocuument spreadshheet (.ods),
OpenDoocument Word
d Processor (.od
dt) or OpenDo ocument presenntation (.odp)
For each Item

m to be uploadeed into the systtem:
o oose the Item frrom a drop-dow

Cho wn box. Manu uscript, figures or tables may all be separatee Items in the ddrop-
dow
wn box, as the Items
I listed maay vary with eaach Publicationn. Make sure too choose the coorrect one.
o Enteer a Description in the text bo

ox (e.g.., Figurre 1, Table 2, ettc.)
o Seleect the Delivery
y Method by which
w the Item will reach the Editorial Officce (online or offfline).
o Thee option of online or offline may

m not always be available siince the Publiccation may reqquire the Item too be
submmitted online only.
o
o Locate the file on the hard drive using the Bro

owse button.
o Clicck Attach Thiss File to uploaad the file (uplo

oading may takke several minuutes for larger files), and the
follo
owing window w should appearr:
For Items to be sent offline, please select the Item from the drop-downn menu, click th the Offline Delivery Methodd, and
then click A
Attach This Filee. The Item will
w be added to o the list of subbmission files wwith the Offlinne designationn so
that the Edito
orial Office can
n anticipate thee Items arrivall through an altternate deliverry method.
Repeat this process

p until alll Items in the submission
s ve been specifieed. All attacheed files are visiible in the list at the
hav
bottom.
When all Item

ms have been attached,
a click Next at the bottom
b of the ppage.
Authors will see the summaary of the files to be sent to th

he Editorial Offfice, and shouuld ensure that eeverything thaat
should be inccluded has been
n listed. A meessage above th he grid will infoorm the Authoor if any of the required piecees of
the submissioon have not been included.
Click Build PDF for my Approval.
A A th
hank you message will appeaar on the screenn, and the manuuscript will now be
located in thee Submissionss Waiting for Authors
A Approoval folder on the Author MMain Menu. T To complete thee
submission process
p and sen
nd the submissiion to the Edito
orial Office, thhe Author mustt view and apprrove the PDF. (See
Author PDF F Approval in the following section).
s
Even if an Auuthor is unablee to complete th

he submission process, no daata will be lost.. The submissiion can be acceessed
by clicking on
o the Incomplete Submissio ons folder on the
t Author Maain Menu.
File Orderin
ng Mechanism
m
File order cann be changed byb entering num xt box next to each Submissiion Item. The files are numbered
mbers in the tex
in the sequennce in which thhey were uploadded. For exam mple, if four filees are uploadedd, the default vvalue for each IItem
is 1, 2, 3 and 4, respectively
y. The user can
n then change the order of thhe files by typinng in a new ordder and clickinng the
Update File Order button..
If the Publicaation has electeed to impose a particular file order that diffeers from the orrder used, that imposed orderr will
supersede thee order used. IfI the files are uploaded
u in an incorrect ordeer the system w will alert the Auuthor and updaate the
order accordiing to the publiications settin
ngs.
The Author may

m change thee order of the files
f that are off the same Item
m Type. In the example above, Items 2 and 3
may be reord
dered because they
t are both th
he same Item ty ype.
The Submission Item Lab
bel Can Be Ch
hanged after th
he File Is Uplooaded
The Item coolumn in the list of attached files

f contains drop-down
d boxxes for each filee, so the Subm
mission Item
Description can
c easily be ch hanged after th
he file has beenn uploaded. Foor example, if aan Author uplooads a Figure, bbut
did not selectt the Figure Item
I from the Item
I drop-down box, the Itemm label would bbe incorrect. T The Author cann
change the deescription by ty yping the correect informationn in the box.
Example: Fille Order and Item designa

ation, and Desscription can aall be changedd after file uplooad
Removing Files
F
Once files haave been attach

hed, you can reemove them fro om the submisssion individuallly or in groupss. To remove aan
attached file, simply select the files check
k box in the seelect column off the attached ffile grid and theen click the Reemove
button. Checck All/Clear Alll links are avaailable for seleccting/deselectinng all files. Onnce one or morre files are seleected,
a Remove button
b is enabled, allowing thhe user to remo ove the selectedd files. You maay select any nnumber of attacched
files for remo
oval using thesse steps.
Uploading a Compressed File
Compressed files are any fiiles created by a packing uttility, such as P PKZip or WinZ Zip. A compreessed file may
consist of a single
s file, or multiple
m files. The
T primary pu urpose of zippping or comprressing files iss to reduce thee
overall file siize, thus facilittating faster traansmittal. Com
mpressed file foormats supportted include .zipp and tar.gz.
The behaviorr of a zip file on upload varies based on the publications cconfiguration oof a submissionn item. The fille
may upload asa a single entity, maintaining g the compresssed archive if itt is not to be buuilt into the PD
DF, or unpack iinto
the individuaal files, at whicch point the autthor must selecct the Item Typpe for each indiividual file.
If the file is unpacked,

u Auth
hors will see a set of drop-down menus aboove the file list when a zip filee is uploaded. The
author can usse these drop-d
down menus to quickly assign n an Item Typee to all files of a certain format. The user m
may
further adjustt the Item Typee manually forr a specific file,, if desired.
The first drop p-down contain ns an alphabetiical list of the file

f extensions of all files succcessfully uplooaded in the zipp
file(s). If anoother zip file iss uploaded, anyy new file extensions are addded to the drop--down, and thee list is re-sorteed. If
any zip file contains
c files th
hat have no exttension (i.e. Maac files), the w
word Other diisplays as a chooice at the endd of
the list and appplies to all filles without an extension.
e
Selecting Fille Format
The second drop-down

d listss all Item Typees configured for
fo the selectedd Article Type.
A button labeeled Change Now

N appears to the right of the dropdownss, but is disableed until both a file type and IItem
Type have beeen selected.
Selecting Iteem Type
Once the authhor has selecteed both a file ty

ype and an Item
m Type, the Chhange Now buutton is enableed. The author then
clicks the buttton, and the seelected Item Ty
ype is applied to
t all files withh the selected ffile type.
Example: Alll files with .jpg
g extension havve Item Type seet to Figure
Authors mayy use this featurre to change th

he Item Type fo
or a given file fformat as manyy times as neceessary, as well as to
change any in
ndividual item manually.
Attaching a URL
Publications may configuree Submission Ittems to allow Authors

A to provvide URL/URII addresses rathher than uploadding
large files. The
T Author pro ovides the URL L by selecting the
t URL/URI//External Resoource option ((if options are
available), an
nd entering thee URL in the UURL/URI/Exteernal Resource Location fielld. The Authorr can verify theey
have entered the correct desstination by cliicking the Preview button too open the desttination in a neew window.
When the infformation is coorrect, he clickss the Attach This
T Informatioon button to addd the new item m to the File G
Grid
(displayed onn the lower porrtion of the pag
ge). When the item is listed iin the File Gridd the File Nam
me displays as
External Item
m. Hovering th he mouse over the link will diisplay the URL L it represents. Clicking this link will open the
destination in
n a new window w.
Uploading
g arXiv Filess from the Los
L Alamos National L
Laboratory
Authors can upload
u source files directly from
fr the Los Alamos
A Nationaal Laboratory aarXiv database. Many Authoors
(primarily tho
ose in Physics and Math) posst their research
h on the arXiv server as a ressource for otheer researchers.
Authors may y then submit a manuscript dirrectly from thee arXiv databasse.
To upload filles from the Loos Alamos arXiv server, go to o the Submit N New Manuscrippt interface, fi
fill in each stepp
(Article Titlee, Article Type, etc.), and proceed to the Atttach Files steep.
If the Articlee Type is config

gured to Alloww file uploads from
f Los Alam
mos arXiv servver, the Attachh Files page
displays speccial instructions and a text box for entry of the
t arXiv file i dentifier. Authhors can also uupload additionnal
regular files on the same page,
p in additio
on to the arXiv
v file.
Example: Atttach files page with arXiv filee upload box
Select a Submmission Item frrom the drop-ddown list and enter the arXiv code, which coonsists of a striing of letters aand
numbers idenntifying the parrticular Los Allamos databasee (i.e. hep-th orr physics.acc-pph) followed byy a forward slaash
and a 7-digit number unique to Los Alamos (e.g., hep-ex x/0401001, phyysics/0401001, math.AG/04001002).
Next click A
Attach this Filee. When the arrXiv code is reecognized by thhe Los Alamoss server and thee correspondinng file
is found, the compressed fille (.tar.gz form
mat) containing the source filees is downloadded from the Loos Alamos servver.
The .tar.gz fiile is unpackedd by the system

m, and all of thee individual filees are uploadedd to EM. Eachh file is listed
individually so Authors can n associate each
h file with an appropriate
a Subbmission Item,, edit the Descrription, and re--order
the list of filees for PDF creaation.
Note: This function
fu is not available
a when
n submitting reevisions. Whenn submitting a revision, Authoors do not re-uupload
the submissio
on from the arX Xiv database, but
b rather choo ose to carry forrward the files that do not require revision, and
can then uplo
oad just the revvised files.
Note: Most documents

d on the Los Alamoos arXiv server are in LaTex fformat. To asssist Authors whho may not be ssure
which Submission Items to select for vario
ous arXiv file components
c (suuch as .bbl, .clss, .sty, etc.), thhe Publication ccan
create Submiission Items in the drop-downn menu, which describe thesee components (B (Bibliography ffile, Style File, etc).
If an Author is unclear about which Item to choose, seleect the Item thaat most closely describes the ffile and the sysstem
will proceed without a probblem.
Author PDF
P Apprroval
Authors must approve a sub bmission beforre it is sent to th
he Editorial Offfice. Click S
Submissions W
Waiting for Authhors
Approval to bring up a tab
ble containing all
a manuscriptss that are waitinng to be vieweed and approveed (see below):
Once the PDF version of a manuscript hass been created by the system,, the Author will see a set of links in the Acction
column of the table (far leftt).
Note: The acctual process of

o building the PDF may takee several minuttes, depending on the size of ffiles and
outstanding PDF
P building activity.
a
Vieew Submission n allows an Author to view thet PDF versioon of a submisssion. Authors m may choose to make
bmission such as spelling corrrections, descrription changess, extra graphiccs, etc. this can be
alterrations to a sub
done by selecting Edit Submissiion. If there is a problem creeating the PDF F, there will bee a message in tthe
PDF F explaining what may have caused
c the probblem. The Autthor must view w the PDF beforre it can be
apprroved.
Eddit Submission n will bring thee Author to thee same interfacce that was usedd when initiallly submitting a
mannuscript. Autho a the Attach Fiiles portion of tthe submissionn if anything neeeds
ors can removee or add files at
to be changed. If any changes arre made, a new w PDF file will be built. Oncee the Author has viewed the
submmission, he or she will click Approve
Subm mission to sennd it to the Edittorial Office.
Rem move Submisssion allows Authors
A to remoove a manuscriipt from the sysstem (the Mannuscript will neever be
receeived by the Ed ditorial Office). Authors can always removve a submissionn and start overr if desired
When a subm
mission has beeen approved, it will be filed in
n the Submisssions Being Proocessed list inn the Author M
Main
Menu.
Fees and
d Paymentts
Submissio
on Fees
For publications using Com mmerce Manager, Authors wiill have access to the Fees andd Payments paage for each
submission thhat has at leastt one payment record
r associatted with it.
Authors may
y access the Feees and Paymen
nts page in the following
f wayys:
1) At the end of the manuscript

m subbmission processs, if a Submisssion Fee is connfigured for thee submissionss
Artiicle Type, the Author
A is autom
matically taken
n to the Fees annd Payments page after clickiing the Approove
Submission link and
a answering OK to the alert Are you suure you want too approve the ssubmission?.
2) At any
a point after a Fee has beenn levied on a su ubmission, a neew Fees and P Payments linkk will display inn
Authhor folders. Authors
A may cliick this link at any point to taake action on F
Fees or view thee payment stattus.
3) An Author
A Payment deep link merge
m field may
y be included inn letters. This link will log thhe Author into the
systtem and navigaate them directlly to the Fees and
a Payments ppage.
The Submisssions Waiting for f Authors Ap pproval folder is the first oppportunity the A
Author has to seee the Fees annd
Payments paage. The subm mission step forr an Author is to t approve the submission byy clicking the OK button onn the
Are you suree you want to approve
a the subbmission? aleert. Upon clickiing the OK bbutton for the AAre you sure
alert, the Autthor is taken diirectly to the neew Fees and Payments
P pag e.
The Fees an
nd Payments page
p displays th
he settings con
nfigured for thee appropriate suubmission.
In the examp
ple below, the Submission
S Feee has two optio
ons Society MMember is leviied one submisssion rate (75.000
USD), and Non-Society
N Meembers are leviied another sub
bmission rate ((100.00 USD). This Submisssion Fee has tw wo
possible Paym
ment Method options
o Bill Me or Requeest Waiver. T
To complete thee submission, tthe Author wouuld
select which pricing option applies, and which
w payment method he woould like to usee. There is alsoo space for the
Author to entter comments to
t the publicatiion.
When the Auuthor clicks thee Proceed buttton on the Feees and Paymentts page, he prooceeds to the A Authors Decision
page which confirms
c that he
h approved thee submission (n now it will be ssent to the Edittorial Office) aand indicates his
selected meth
hod of paymen nt for the Subm
mission Fee.
(A
Author has sellected Bill Me option)
(Auth
hor has selected
d Request Waaiver option)
If the Authorr selected Cred

dit Card for th
he payment meethod on the FFees and Paymeents page, he oor she can thenn click
the Pay Noww button and proceed
p directlyy to PayPal wh
here he or she ccan pay by creedit card or perssonal PayPal
account.
uthor is NOT required

Note: The au r to havve a personal PayPal
P accountt in order to paay any fees by ccredit card.
Once an Auth
hor has compleeted the credit card transactio
on, they are retu
turned to EM.
Note: If the Author

A is payinng with a creddit card, the sub
bmission will nnot be forwardeed to the Editoorial Office unttil the
credit card trransaction is suuccessful. If th
he transaction fails
f (i.e. the A
Authors credit card has expirred, invalid card
number was entered, etc.) thet submission will remain in n the Authors Submissions WWaiting for Autthors Approvaal
folder until th
he transaction successfully co ompletes or sellects another ppayment methood.
When the Suubmission Fee payment

p is com
mpleted by eithher the Credit Card, Requeest Waiver or Bill Me optioon, the
Fees and Payments Action
n Link is displayed in relevan
nt Author foldeers.
Clicking the Fees and Paym

ments link takkes the Author to the same FFees and Paymments page, exccept now the A
Author
will see the current
c paymen
nt status, along with any notes the publicatioon may have enntered for the A
Author.
Other Feees
Other Fees (ee.g., publication charge, pagee charges, etc.) are initiated byy the publication after the maanuscript has bbeen
submitted, att some other pooint in the edito
orial or production workflow w. The Author w will receive ann e-mail tellingg him
or her that a Fee
F is now duee. The e-mail can c include a deep
d link to thee Fees and Paayments page.
Clicking the Author Paymeent deep link taakes the Authorr directly to thee Fees and Paayments page, so he or she can
pay the fee (o
or request a waaiver, or requesst a bill) immed
diately withoutt having to loggin to the system
m. This is justt like
paying a Subbmission Fee, as
a described preeviously.
Note: If the submission has more than on ne fee, the Authhor must selectt which fee he oor she wants too view on a new
w
Select a Feee page. After making
m a selecction, he or shee will proceed tto the Fees annd Payments ppage as shown
above.
Additional Views of the Fees and Payments Page
When Authors access the F
Fees and Paym ments page eith
her via the deeep link or the F
Fees and Paym
ments action linnk in
the Submissions Being Proccessed folder, the
t page will be
b slightly diffeerent for each FFee. The speciific look of thee
Fees and Pa
ayments page will change deepending on:
Typpe of Fee (Submmission Fee or Non-Submissiion Fee)

Paym ment Method
Priccing Options (single or variou
us amounts avaailable for fee)
Paym ment Status
The basic lay

yout of the page is the same, including
i custo
omized instrucctions, fee-speccific instructionns, payment
information and
a any notes to t the Author that may be enttered for this F
Fee. Below aree some examplee layouts of whhat the
Author may see.
s
Submission Fee
F Waiver Request
R Pendin
ng example:
Submission Fee
F Credit Caard Transaction
n Successful ex
xample:
Fee Paymeent Due examplle:
Tracking
g the Prog
gress of a Submissio
S n
Once the mannuscript has beeen submitted to
t the Publicatiion, the Authorr can track its pprogress by vieewing the
submission in
n the Submisssions Being Proocessed list (see below).
Note: It mayy not be possible to view the status

s date of a submission, ddepending on thhe system conffiguration chossen by
the publicatio
on.
Authors will be notified wh hen the Publicaation has made a decision. Iff the Publicatioon has providedd access, the A Author
will see a Seend E-mail lin
nk within the list of available actions. This will allow the Author to sendd an e-mail to tthe
publication at
a any time. Th he publication will
w have set up p either one orr multiple Ad HHoc e-mails thaat can be modiified
for use by ann Author. In somme cases, usingg an Ad Hoc leetter will allow
w users to attachh files to the leetter by choosinng
from personaal files.
When an Ad Hoc letter is configured to alllow attachmen

nts, then the seender of the lettter will see a nnew Add/Channge
Attachments button on thee Customize Letter
L page.
Clicking the Add/Change Attachments
A button
b will opeen a window w
where files can bbe uploaded ass an attachmennt from
a users locall computer by clicking
c the B
Browse button and choosing the file to be aadded.
When the upload is compleete, the attached d file will displlay in a grid onn the page. Whhen the user is ddone adding annd
selecting files, clicking the Proceed buttton returns the user to the Cuustomize Letterr page.
The attached files now dispplay above the Add/Change Attachments

A bbutton. If the uuser clicks the Add/Change
Attachments button again, any files alreaady attached arre listed in the ffile table in thee order they weere attached. IIf the
user deselectts or removes any
a previously attached files anda clicks Prooceed on the E E-mail Attachm ment Upload ppage,
they are remo oved from the letter
Other Autthor Access to Submisssions

Publications may configuree Article Typess to require that any Other Auuthors of a subm mission must rregister with thhe
publication to
o confirm that they are a conttributing Autho
or. When an O Other Author suuccessfully registers/logs in too
confirm a conntribution to a submission, th
hey will be giveen access to viiew the status oof the submissiion as it goes
through the editorial
e processs.
Submissions for which the logged-in Auth hor served as an
a Other Authoor are now inclluded in their S
Submissions Beeing
Processed, Revisions
R Beingg Processed, an nd Submissionss with a Decisiion folders (whhere the submisssions Articlee Type
requires Otheer Authors to register and thee logged-in Autthor has successsfully done soo).
An Authorship column iss added to thesee folders to dissplay the currennt users relatioonship to the ssubmission
(Correspond ding Author or o Other Autho or). The new w column is dissplayed in thesse three folderss only if the
currently logged-in Author is associated with
w at least on ne submission aas a registered Other Author. If the Author is
associated wiith at least onee submission ass a registered Other
O Author, th
the column dispplays in all threee folders, eveen if
they do not contain
c the submmission for wh
hich the Authorr was an Otherr Author.
A new permiission called VView Other Au uthor Status iss added to the Author RoleM
Manager page. When this
permission iss enabled, Auth
hors see a new View Other Author
A Status AAction Link (whhen applicablee) that leads to the
Author versioon of the Otheer Author Statu
us page. This Action Link ddisplays for Auuthors when thiis permission iss
enabled for th
he Author Rolee and:
1) Thee logged in userr is the Corresp

ponding Autho
or on the submiission.
2) Theere are Other Authors

A on the submission,
s and at least one oof them has beeen notified thaat verification oof
theirr contribution is
i required.
3) Thee submissions current Articlee Type is config

gured to eitherr require co-autthor verificatioon or co-authorr
registration.
The Author Names
N are link
ks to the View Author Detail page for eachh Other Authorr, where the Coorresponding A
Author
may see the information
i thaat was entered for each Otherr Author when a manuscript w
was submitted.
Managing
g Other Auth
hors
Publications that use the Co
o-Author Veriffication/Registrration feature m may also proviide Correspondding Authors
permission to
o View Other Author Status. When this permission
p is eenabled, and att least one Co-AAuthor on the
submission has
h been sent th he notification that verificatio
on of their conttribution is reqquired, then thee Correspondinng
Author sees the
t Author Stattus Action Lin nk in the Submiissions Sent Baack to Author, SSubmissions Being Processedd,
Revisions Being Processed,, Revisions Sen nt Back to Auth hor, and Submiissions With a D Decision foldeers. The link leeads to
the Author Details
D page.
Sample Auth
hor Details pag
ge; Correspond
ding Author vieew;
When the Coorresponding Author
A is given permission to Manage Otheer Authors, thee Options collumn is displayyed on
the Author Details
D page. Authors
A may seee the followingg links in this ccolumn:
1. View Questionnaire Responses disp plays for Co-Auuthors who havve submitted reesponses to thee
Author Questionnaire.
Q Clicking on th
he link navigatees the Correspoonding Author to the new Vieew
Author Questionnaire
Q page
p
2. Questio onnaire Not Coompleted dissplays if an Auuthor Questionnnaire is configuured for the Arrticle
Type but the Co-Authorr has not yet su ubmitted respoonses.
3. Resend Letter
L sends th
he letter config
gured for the N Notify Other A
Authors event to that specificc Co-
Author.
4. Request Confirmation
C displays for any
a Co-Authorr that has not yeet been sent the letter configuured
for the N
Notify Other Auuthors event.
Correspondinng Authors witth Manage Oth her Authors permission willl see a Send Letters button oon this page.
Clicking this button will sen w a status off No Responsee or Confirmation Not
nd letters to alll Co-Authors with
Requested. Additionally, Corresponding
C g Authors may be given perm mission to Manaage Co-Authorr verifications and
update Co-Author E-mail Addresses
A direcctly from the Author
A Status ppage.
Submittiing Reviseed Manusccripts

When asked to revise your submission, th
he submission moves
m Needing Revision
into thee folder called Submissions N
under the Revisions heading on the Autho
or Main Menu page.
From this follder the following options aree listed: View Submission,
S Fiile Inventory, R
Revise Submisssion, Decline tto
Revise and View
V Decision.
View Submiission
ubmission link allows the Author

The View Su A to see th
he PDF of the m
most recent verrsion of the subbmission.
File Inventory
The File Inveentory link allo

ows the Authorr to download any
a of the sourrce files that m
make up the subbmission. Authhors
can access su
ubmission filess and work on them
t before cliicking the Revvise Submissioon link.
Attachmen
nts
If the Publicaations EM sitee is configured to do so, then Reviewers or E Editors may doownload sourcce files, annotatte
them as needded, and upload d them into thee system. Non--manuscript filles such as imaages or related materials may also
be uploaded. The Editorial Office may giv ve the Author access
a to thesee files for aidinng in submittingg a revision. Iff
Attachments are available to t an Author a View Attachm ments Action L Link will be prresent.
Submit Reevision
The Revise Submission liink provides acccess to the Su
ubmit Revised Manuscript innterface that leeads the Authorr
through the submission
s pro
ocess.
This interfacee is similar to the

t Submit Neew Manuscriptt interface. W When the Authoor arrives at thee Attach Files step
in the process, he or she is presented
p h the list of source files from tthe previous veersion. The Auuthor may choose
with
whether or noot to carry over files from thee previous verssion to the new
w Revision.
When presennted with the lisst of source filees, there is a ch

heckbox displaayed to the righht of each file. The checkboxx must
be checked too carry the file over to the new version of th he submission. Read the insttructions the puublication will
provide on sccreen to see whhat they prefer.. See below:
Click Next to proceed to the

t next page, where there wiill be an optionn to upload revvised files to bee attached to thhe
Revised Submmission. Again n, it is possiblee to reorder thee source files w
with the arrowss, and upload nnew files (see
below). Click
k Next to build the PDF.
Respond to
t Reviewers
A Respond to
t Reviewers submission steep can be displayed on the Suubmit Revisionn page. Authoors can click thhe
View Decisiion Letter link
k to view the deecision letter, which
w includess the blinded coomments from
m each Revieweer. If
the publicatio
on has enabled
d this step, the Author
A should respond to eacch Reviewers comments by ttyping (or copyying
and pasting) responses into the text box.
ond to Revieweers step is Req

If the Respo quired, it will not be possiblle to build the rrevision PDF uuntil text has beeen
entered in thee Respond to Reviewers
R tex
xt box.
The Author may

m have accesss to the submiitted responsess to Reviewer C
Comments in thhe Revisions B
Being Processeed
and Submisssions with Deccision folders.
Decline to Revise
This link is used
u when an Author
A decides not to submit a Revision. Thhe submission record then m moves to the Auuthors
Decline Reviisions folder. If
I this is done in
i error, the Au
uthor will be abble to reinstatee a Declined Reevision.
Reinstate a Declined Revision

R
If an Author accidentally cllicks on Decline to Revise or
o the Removee link, the subbmission should be reinstatedd,
instead of sub
bmitting a Neww Manuscript. Reinstating a submission alllows the revisiion process maay continue.
View Deciision
An Author caan view the Deecision Letter by
b clicking on the
t link in the View Decisioon column.
Invited and
a Comm
missioned Papers
P
Some Publications have a pre-submission
p n phase, during which time Auuthors are inviited to submit aarticles. The
invitation maay be for a speccific subject area, a symposiu
um in print, or a festschrift hoonoring a distinnguished colleaague
(i.e. a retiring
g Editor from an
a eminent pub blication). Theere are two genneral scenarios in which Authhor solicitations may
occur:
1) Commmentaries: A Publication may m solicit com mmentaries on a submitted arrticle (that mayy or may not haave
yet been
b accepted for publication
n). This featurre provides a w
way to invite ann Author to subbmit a paper annd link
the existing
e (parent) submission to the associaated commentaaries.
2) Proposals: A Pub blication invitees a leading exppert (or expertss) to submit a m

manuscript aboout a particularr
topic; or a Publicaation devotes an n entire issue (special issue) tto invited manuuscripts for a pparticular topicc(s).
Thiss feature providdes a way to innvite Authors to o submit paperrs and link the submissions foor the purpose of
track
king.
Invited Au
uthors Persspective
Invited Autho
ors are notified
d of an invitatio
on to submit a manuscript viaa an e-mail. O
Once the e-maill has been received,
the Author must
m log into the system. On the t Author Main Menu therre will be a new w heading callled Invited
Submissions,, with two link
ks below:
My New Invitatio ons: This foldeer holds Propoosals and Comm mentary Solicittations for which the Author has
not yet Agreed oro Declined too submit a relatted article. A llink appears foor the Author too View the
subm
mission for wh hich an opinionn/commentary isi being invitedd. The Authorr is also given a link to the
invitation letter sen
nt by the Edito
orial Office. Th
here an Authorr is able to eithher Agree to Suubmit or Declinne.
My Accepted Inv vitations: This folder holds Proposals and C Commentary soolicitations for which an Authhor
has Agreed to su ubmit a related article. A linkk appears for thhe Author to V View the parennt submission ffor
which an opinion/commentary iss requested. Au uthors are alsoo given a link too the invitationn letter sent by the
Edittorial Office. Submissions
S move
m out of thiss folder once thhe Submit Invvited Manuscrippt link is clickked.
Thee Author can thhen submit the manuscript
m whhen ready. Oncce an Author bbegins to submiit an invited
mannuscript, it willl move into thee regular folderrs for Submittinng and Incompplete just likee a regular
mannuscript.
Viewing Correspondence Hiistory

Throughout the
t submission n process, letterrs are sent to th
he Author regar
arding the submmission, from thhe notificationn that
the PDF is bu
uilt and ready to
t be approved d through to thee point that thee Author is notiified of an Edittors decision.
If enabled, alll Authors are given

g access to
o a Correspondence History page. The Auuthors Corresspondence Histtory
page lists onlly those letters sent to or from
m the Author via the system, or those sent ooutside the systtem but added
manually by an Editor. Succh letters includ de:
Anyy letter where the Author is th
he recipient, including Producction Task Asssignment letterrs and letters reelated
to Commerce
C Mannager such as Payment
P Due leetters.
Anyy Ad Hoc From m Author letter sent by the Au uthor.
Thee Submit Task letter
l sent by th
he Author.
Exteernal correspon
ndence added manually
m by thhe Editor.
pondence Actiion Link in most of the folderrs displayed onn their Main M
Authors will see a Corresp Menu:
nk is clicked, a pop-up windo

When this lin ow will display
y all letters sentt to or from thee Author regardding this
submission. Letters
L are disp
played in date order
o (newest on
o top), but caan be sorted usiing the standarrd sort arrows.
External corrrespondence will display for the

t Author on the History ppage. The item will be markeed with (Externnal) to
denote this message
m as haviing been addedd manually by an Editor.
Author Rebuttal
R of
o a Rejectted or Withdrawn S
Submission
n
This feature is
i used when an
a Author wish hes to dispute a Reject decisioon or reverse a Withdrawn suubmission. Thee
Author will need
n to contactt the Editorial Office
O outside of the system tto inform the EEditors of the ddesire to rebut tthe
decision.
Artwork
k Quality Check
C
If the Publicaation Office haas this option en
nabled on its siite, figures subbmitted to the P
Publication willl be processedd
through EMs Artwork Quaality Checking (AQC) system m. The AQC syystem analyzess the artwork, aand provides reesults
back to Editoorial Manager. These results are then made available to thhe Author and//or the Editor oon designated ppages.
Displaying
g AQC Resu
ults
After submisssion files are uploaded
u and sent to be built into a PDF, alll designated filles are sent to tthe AQC tool. From
the Submissions Waiting Approval
A or R
Revisions Waitiing Approval ppages, a link w will appear labeeled View Arttwork
Quality Resu
ults. Authors should
s click on
n this link to viiew the results.. Publications have the optioon to require thhat
Authors view
w the results beefore proceedinng.
All files will be listed in thee AQC Resultss, but only thosse designated aas requiring anaalysis will dispplay any resultss (i.e.,
Pass, Pass wiith Warning, Fail).
F Authors may
m View the PDF, Downloaad individual ssource files andd View the Arttwork
Quality Resu ults for each file.
Example: AQ
QC Results pag
ge
When the Arrtwork Quality Results are vieewed, a Profliight Detail Repport will proviide analysis of the file.
Example: An
nalysis of the Artwork Qualityy Check
The Artwork k Quality Resullts will also dissplay specific information reggarding any prooblems with thhe file as well aas
possible solu utions. This meeans that an Au uthor can makee any necessaryy changes to thhe artwork filess and upload new
files, better suited for produ
uction.
Example: Dia
agnostic inform
mation from th
he Artwork Qua
ality Check
Similaritty Check Results
R
If the publicaation is perform
ming a CrossCh heck Similarityy Check on maanuscripts at suubmissions Autthors may be ggiven
access to a veersion of the Siimilarity Repo
ort for submissiions. If the Auuthor has the abbility to view thhis report a
CrossCheck/iThenticate Reesults Action LinkL will be avaailable for the ssubmission. T
The Score of thhe report displaays
next to the lin
nk.
Partial displa
ay; Submission
ns Being Proceessed folder:
Clicking the link will open the Similarity Report for thiss submission inn a new window w. The Authoor will be able tto read
the informatiion, but is not logged
l into thee publications iThenticate ac count; they aree only viewingg the report resuults.
Sample Pagee:
y show in any of
The link may o the followinng Author foldeers:
Submissions Sent Back to Autho or
Inco omplete Submiissions
Submissions Waiting for Authorr's Approval
Submissions Being g Processed
Submissions Need ding Revision
Rev visions Sent Baack to Author
Inco omplete Submiissions Being Revised
R
Rev
visions Waiting
g for Author's Approval
A
Rev
visions Being Processed
P
The Author may

m also see th he link on the Confirmation
C page
p displayed to the Author after they apprrove their
submission or
o revision, if a similarity check has been co
ompleted for thhat submission..
eXtyles
Some Publications opt to usse EMs Referrence Checking tool, which will automaticcally check thee validity of thee
references lissted in each maanuscripts bibliography.
Reference Ch
hecking will atttempt to find each
e publicatioon citation in PuubMed and/or CrossRef. Hoowever, Refereence
Checking willl not search fo
or books or in press
p articles, as
a these texts aare not listed inn PubMed or C
CrossRef. If thee
Reference Ch
hecking tool is able to find th
he citation in PuubMed and/or CrossRef, a linnk to that citatiion is created.
If the Publicaation has Referrence Checking

g enabled, Auth
hors will see a link that says View Referennce Checking
Results:
Clicking on the
t View Refeerence Checkin
ng Results link
k will allow thee Author to seee the results off the reference
check:
If the bibliog
graphic entry iss listed and Vaalidated, then the reference cchecker was abble to find a maatch in either
PubMed, Cro ossRef or both.. If the entry iss listed as Nott Validated, thhe reference chhecker was not able to locate tthe
citation in CrrossRef or PubMed.
Publication citations
c that caannot be match
hed with an enttry in either PuubMed or Crosss Ref will be liisted as either Not
Validated (ssee #6 in the fig
gure above), meaning
m the too
ol views the citaation as a Jourrnal reference bbut cannot locaate it
on PubMed or o CrossRef OR R as Not Checkked (see #3 aboove), meaning the citation dooes not appear to be from a
Journal.
Authors shouuld view the Reeference Check nd attempt to reesolve any prooblems with thee references priior to
king Results an
submitting.

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Tu

Registering with the Publications EM Site .................................................................................................................. 4

Time Zone Display ........................................................................................................................................................ 11

Changing Passwords ..................................................................................................................................................... 12

Entering Unavailable Dates .......................................................................................................................................... 13

Submitting a Manuscript .............................................................................................................................................. 14

Author PDF Approval .................................................................................................................................................. 35

Fees and Payments ........................................................................................................................................................ 35

Confidential Subject to change Copyright 2014, Aries Systems Corporation - 2

Tracking the Progress of a Submission ....................................................................................................................... 41

Submitting Revised Manuscripts ................................................................................................................................. 45

Invited and Commissioned Papers .............................................................................................................................. 47

Viewing Correspondence History ................................................................................................................................ 48

Author Rebuttal of a Rejected or Withdrawn Submission ........................................................................................ 50

Artwork Quality Check ................................................................................................................................................ 50

Similarity Check Results .............................................................................................................................................. 52

Confidential Subject to change Copyright 2014, Aries Systems Corporation - 3

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