1

ACKNOWLEDGEMENT

My first experience of internship / project has been

successful because of the splendid support of IIPM staff, Union
Bank of India HR staff, many friends and colleagues. I wish to
acknowledge all of them with gratitude. However, I wish to make
special mention of the following.

First of all I am thankful of our internship / project guide Mr.

(NAME) under whose guideline, I was able to complete the
internship / project. I am wholeheartedly thankful to him for giving
me his valuable advice and for providing me a systematic way for
completing my internship project in time.

I must make special mention of Mr.C.Abraham, G.M.,

Mr.S.Duraisamy Reddy, A.G.M., Dr.K.Lurdhu Raj, C.M.,
Mr.B.N.Rajasekhar, C.M., of Union Bank of India for giving me
permission and opportunity to do my internship in one of the
reputed organization and one of the largest banks in India viz.,
Union Bank of India.

I am very much thankful to Mr.Matta Babu, Senior

Manager(HRM) and Mr.Y.Janardhan, Manager(Incharge of
Payroll Package) of Union Bank of India, Regional Office,
Vijayawda, for their assistance, co-operation, support and
providing me all the necessary information, details to present this
internship study.

Finally, I would like to express my sincere thanks and

gratitude to all my family members who helped me directly or
indirectly and gave their moral support to accomplish this task of
completing my project.

Viritha Rebca

2
 INDEX
1 Introduction
.
Project Overview
2 About the Organisation
.
Profile of Union Bank of India
Vision and Mission Statements
Organizational Structure
Board of Directors
List of Products
Financial Results as of March.2010

3 Human Resource Management Department

Policy formulation and initiation
Recruitment Process
Promotions, Transfers, Layoffs
Disciplinary Proceedings
Unions & Labor Relations
Training & Development
Staff Welfare Measures

4 Personnel Information System(Union Parivar)

Union Parivar-People Soft Package
Details of the System
Menus-Employee Self Service
Manager Self Service
Workforce Administration
Enterprise Learning
Set up HRMS

5 Pay roll System

Salary disbursement – View Pay Slip
Funds Management
Terminal Benefits

6 Conclusion

3
 7 Bibiliography

INTRODUCTION OF PROJECT

Project Overview

Every organization needs Human resources. No organization exists

without Human resources. Human resources is a term used to describe the
individuals who comprise the workforce of an organization, although it is
also applied in labor economics to, for example, business sectors or even
whole nations. Human resources is also the name of the function within an
organization charged with the overall responsibility for implementing
strategies and policies relating to the management of individuals (i.e. the
human resources). This function title is often abbreviated to the initials ‘HR'.

Human resources is a relatively modern management term, coined in

the 1960s.The origins of the function arose in organizations that introduced
'welfare management' practices and also in those that adopted the principles
of 'scientific management'. From these terms emerged a largely
administrative management activity, co-ordinating a range of worker related
processes and becoming known, in time as the 'personnel function'. Human
resources progressively became the more usual name for this function, in the
first instance in the United States as well as multinational corporations,
reflecting the adoption of a more quantitative as well as strategic approach to
workforce management, demanded by corporate management and the
greater competitiveness for limited and highly skilled workers.

Human resource management (HRM) is the strategic and coherent

approach to the management of an organization's most valued assets - the
people working there who individually and collectively contribute to the
achievement of the objectives of the business. In simple words, HRM means
employing people, developing their capacities, utilizing, maintaining and
compensating their services in tune with the job and organizational
requirement.

4
5
 Human resources purpose and role : In simple terms, an
organization's human resource management strategy should maximize return
on investment in the organization's human capital and minimize financial
risk. Human Resources seeks to achieve this by aligning the supply of
skilled and qualified individuals and the capabilities of the current
workforce, with the organization's ongoing and future business plans and
requirements to maximise return on investment and secure future survival
and success. In ensuring such objectives are achieved, the human resource
function purpose in this context is to implement the organisation's human
resource requirements effectively but also pragmatically, taking account of
legal, ethical and as far as is practical in a manner that retains the support
and respect of the workforce.

Key functions : Human Resources may set strategies and develop

policies, standards, systems, and processes that implement these strategies in
a whole range of areas. The following are typical of a wide range of
organizations:

 Recruitment, selection, and onboarding (resourcing)

 Organizational design and development
 Business transformation and change management
 Performance, conduct and behavior management
 Industrial and employee relations
 Human resources (workforce) analysis and workforce personnel data
management
 Compensation, rewards, and benefits management
 Training and development (learning management)

Implementation of such policies, processes or standards may be directly

managed by the HR function itself, or the function may indirectly supervise
the implementation of such activities by managers, other business functions
or via third-party external partner organizations.

Purpose : This study enables to speak out in real terms the human
resources, how these resources can be managed and utilized to the optimum
level for the betterment of the organization and in the process result in the
satisfaction of a human being thus making it a two fold and interdependent

6
7
 ABOUT ORGANISATION
Profile

The dawn of twentieth century witnesses the birth of a banking enterprise par
excellence- UNION BANK OF INDIA- that was flagged off by none other
than the Father of the Nation, Mahatama Gandhi.

Union Bank of India was founded on 11th November, 1919. Banks Registered
Office was inaugurated by Mahatma Gandhi in 1921.

Since that the golden moment, Union Bank of India has this far unflinchingly
traveled the arduous road to sucessful banking........ a journey that spans 90
years and is celebrating this year with 90 years of fulfilling dreams slogan.

Further, the staff at Union Bank of India, reiterate the objective of their
inception to the profound thoughts of the great Mahatama... "We should have
the ability to carry on a big bank, to manage efficiently crores of rupees in
the course of our national activities. Though we have not many banks
amongs us, it does not follow that we are not capable of efficiently
managing crores and tens of crores of rupees."

Union Bank of India is firmly committed to consolidating and maintaining its

identity as a leading, innovative commercial Bank, with a proactive approach
to the changing needs of the society. This has resulted in a wide gamut of
products and services, made available to its valuable clientele in catering to the
smallest of their needs. Today, with its efficient, value-added services,
sustained growth, consistent profitability and development of new
technologies, Union Bank has ensured complete customer delight, living up to
its image of, “GOOD PEOPLE TO BANK WITH”. Anticipative banking-
the ability to gauge the customer's needs well ahead of real-time - forms the
vital ingredient in value-based services to effectively reduce the gap between
expectations and deliverables.

8
The key to the success of any organisation liew with its people. No wonder,
Union Bank's unique family of about 26,000 qualified / skilled employees is
and ever will be dedicated and delighted to serve the discerning customer with
professionalism and wholeheartedness.

Union Bank is a Public Sector Unit with 55.43% Share Capital held by the
Government of India. The Bank came out with its Initial Public Offer (IPO) in
August 20, 2002 and Follow on Public Offer in February 2006. Presently 44.57
% of Share Capital is presently held by Institutions, Individuals and Others.

Over the years, the Bank has earned the reputation of being a techno-savvy and
is a front runner among public sector banks in modern-day banking trends. It is
one of the pioneer public sector banks, which launched Core Banking Solution
in 2002. Under this solution umbrella,  All Branches of the Bank have
been 1135 networked ATMs, with online Tele-banking facility made available
to all its Core Banking Customers - individual as well as corporate. In addition
to this, the versatile Internet Banking provides extensive information
pertainning to accounts and facets of banking. Regular banking services apart,
the customer can also avail of a variety of other value-added services like Cash
Management Service, Insurance, Mutual Funds and Demat.

The Bank will ever strive in its endeavour to provide services to its customer
and enhance its businesses thereby fulfilling its vision.

9
 The Vision Statement
To become the Bank of first choice in
our chosen areas by building beneficial
and lasting relationship with customers
through the process of Continuous
improvement.

Corporate Mission

The Banks corporate mission is to gain market recognition in chosen areas by

building effective strategies.

 A logical extension of the Vision Statement is the Mission of the Bank,

which is to gain market recognition in the chosen areas.

 To build a sizeable market share in each of the chosen areas of business

through effective strategies in terms of pricing, product packaging and
promoting the product in the market.

 To facilitate a process of restructuring of branches to support a greater

efficiency in the retail banking field.

 To sustain the mission objective through harnessing technology driven

banking and delivery channels.

 To promote confidence and commitment among the staff members, to

address the expectations of the customers efficiently and handle technology

10
 banking with ease.

Organisation Structure

Bank has a lean three-tier structure. The delegated powers have been enhanced. The
decentralised power structure has accelerated decision making process and thereby
Bank quickly responds to changing needs of the customers and has also been able
to adjust with the changing environment.

Tier 3 comprises of 54 Regional Offices at various geographical centers of the

country.

The bank has also got its full fledged branch overseas at Hongkong.

It also has it representative offices outside India at

- Abu dhabi
- Shanghai
- Sydney
- Beijing

Thus the Bank has its global presence through its representative offices.

11
Board of Directors

Shri M.V.NAIR, Chairman & Managing Director 

Mr. M.V.Nair took charge of Union Bank of India as Chairman and Managing
Director on 1st April 2006.   The Bank is one of the largest Public Sector Banks
in India with business mix of Rs 248450 crs+ i.e US $ 51.75+ billion and a
branch network of 2750+ branches across India. Mr. Nair’s career which began
in Corporation Bank is an example of what innovation and drive can achieve in
Public Sector Banks. In Corporation Bank he successfully introduced Cash
Management Services, which quickly created a market advantage for
Corporation Bank.  He served in Dena Bank as Executive Director and took
over as Chairman and Managing Director. He is credited with effecting a turn
around in the financial fortunes of that Bank.

 
Shri S.C.Kalia, Executive Director
Shri. Kalia assumed charge as Executive Director of Union Bank of India
w.e.f. November 21, 2009. He was earlier the Executive Director of Vijaya
Bank with effect from October 8, 2008. Prior to taking charge at Vijaya Bank,
Shri Kalia was General Manager in charge of the Wholesale Banking portfolio
at the Bank of Baroda’s Corporate Centre, Mumbai. A post-graduate gold
medalist in Political Science, Shri Kalia has been a professional banker for over
thirty five years in various capacities across the country and abroad.

Shri S.Raman, Executive Director

Shri. S. Raman joined the Union Bank of India as Executive Director on
15th October, 2008. Prior to joining the Union Bank of India, Mr. Raman was
with the Bank of India for over 34 years and has had exposure to different
segments including Corporate Banking, International Business and Human
Resources Management. Mr. Raman has had a distinguished academic
background. He is a Commerce Graduate(B.Com.) from Osmania University
(with a Second Rank) followed by an M.A. in Economics from Nagpur

12
University (with First Rank and a Gold Medal). He also holds a Diploma in
Business Management and a Senior Diploma in German Language
besides CAIIB from the Indian Institute of Bankers and ACIB from the
Chartered Institute of Bankers, London.
 
Government of India Nominee
Shri K.V. EAPEN

Shri Eapen represents Government of India on the Board of Directors of the

Bank with effect from 10th June, 2008. He is an IAS Officer of the Assam-
Meghalaya cadre of 1984 batch and is presently Joint Secretary (Banking
Administration), Department of Financial Services, Government of India, New
Delhi. An alumni of St. Stephen's College, University of Delhi, he has a
Bachelor of Arts degree and a Post Graduate degree in Economics. He also
holds a Post Graduate Diploma in Management from Management
Development Institute Gurgaon and an M.Sc. in Macro Economic Policy and
Planning from the University of Bradford, United Kingdom.

Government of India nominee on the recommendation of RBI.

SHRI K. SIVARAMAN

Nominated by Government of India, on the recommendation of Reserve Bank

of India, as Director with effect from 27th February, 2007, under sub-section (3)
of section 9 of the Banking Companies (Acquisition and Transfer of
Undertakings) Act, 1970. He is a retired Senior Executive from Reserve Bank
of India. He has a post graduate degree in Statistics (M.Sc. from Banaras Hindu
University, Varanasi, India). He has more than 37 years experience in the
Banking Industry with specialization in Banking Supervision, Development
Finance, Training and Financial Sector Reforms. Additionally, he is a Certified
Associate of Indian Institute of Bankers.

Shri N.SHANKAR–Workmen Diretor- Representing Workmen Employees

Shri ASHOK SINGH- Government Nominee Director under General Category

Dr. Gulfam Mujibi - Part-time non-official Director

Shri B.M.Sharma - Chartered Accountant Director

PROF. M.S. SRIRAM - Shareholder Director

13
 Shri Arun Kumar Nanda - Shareholder Director

Shri.S. Ravi - Shareholder Director

List of Products / Services

The bank has various products to cater to the needs of different types of customers.
Accordingly departments/divisions has been set up.
The divisions are
- Personal Banking
- NRI Banking
- Corporate Banking
- MSME Banking
- Internet Banking
Under the Personal Banking :
Deposit Products
- Union Cumulative Deposit Scheme
- Deposit Reinvestment Scheme
- Monthly Income Scheme
- Union Flexi- Deposit
- Capital Gains Exemption
- Senior Citizens Scheme
- Multi Gain Saving Account
- No Frills Saving Account
- Union Super Salary Account
- Union Classic Current Account
- Union Monthly Plus

Loan Products
Retail Loans
- Union Cash
- Union Health
- Union Home
- Union Miles
- Union Education
- Union Smile

14
 - Union Mortgage
- Union Shares
- Union Comfort
- Union Top Up
- Union Reverse Mortgage

Financial Results as of March 31st 2010

BUSINESS PARAMETERS

o The Bank’s Net profit grew by 20.15% YoY to Rs.2075crs in FY 2010.

Operating profit grew by 18.72% YoY to Rs.3659crs in FY 2010.

o Total Business increased fromRs.236968 Cr. toRs.291289 Cr. an increase of

22.92%

o Total Deposits registered impressive growth of 22.59 % and progressed

fromRs.138703 Cr . toRs.170040 cr.

o CASA Deposits have increased substantially fromRs. 41711 Cr. ToRs. 53957
Cr. growth of 29.36 %

o Gross Advances have increased fromRs.98265 Cr.toRs. 121249 Cr. an increase

of 23.39%

EMPLOYEE PRODUCTIVITY
o Business per Employee increased to Rs.853 lacs as of 31 st March’10 from Rs.
694 lacs as on 31st March’09.

o Net Profit per Employee increased to Rs.7.47 lacs as of 31st March’10 from Rs
6.28 lacs as on 31st March’09.

Other Highlights for Q4-10

15
o The Bank was awarded the Gold Trophy and a certificate in the Elite Class for
Excellence in Marketing & Brand Communication by Association of Business
Communicators of India (ABCI) in March 2010. The award was given away by
the Hon’ble Governor of Maharastra, Shri K.Sankaranarayan.

o The Bank was awarded the prestigious “Skoch Challenger Award” 2009 for
excellence in capacity building through innovative concept of “Village
Knowledge Centre” as part of financial inclusion initiatives. The award was
given away by Dr. C Rangarajan, Economic advisor to the Prime Minister.

o As part of its global expansion initiatives, the Bank opened its 5th overseas
representative office in London, U.K. in April 2010. The Bank already has 4
representative Offices in Shanghai, Beijing in PRC, Abu Dhabi in UAE and
Sydney, Australia. Besides the Bank has a full fledged overseas branch in Hong
Kong. The Bank is the process of setting up a Rep Office in Toronto, Canada.

Past five years Annual Trends of Union Bank of India

16
Last 12 months Graph of Union Bank of India in Indian Stock Market

The following need a special mention about Union Bank of India :

 First major bank to complete 100% Core Baking Solution

 Offer all five channels for Banking Transactions i.e. Branch ,ATM, Internet ,
Phone and Mobile Banking
 Continuous Profit making Bank.
 Introduction of “Nav Nirman”transformation process which could enable the
Bank to grow higher than banking Industry with greater efficiency

17
 HUMAN RESOURCES
MANAGEMENT DEPARMENT
Union Bank of India has its apex level at central office situated in Mumbai the
human resources management department. The department is headed by an
experienced General Manager. All the staff working in the department possess
IRPM (Industrial Relations and Personnel Management) degree and come under
specialist category. This department oversees the entire bank’s human resources
wing.

The bank also has human resources department in all its 54 Regional Offices spread
across the country.

One such department is in its Regional Office, Vijayawada where I got the
opportunity to do the internship. Thanks to the officials for extending their support
in doing my project work in HRM at this office.

Policy formulation and initiation

The HRM Department at Central Office is the sole responsible authority in the
bank for policy formulations. The HRM department issues circulars under the head
STAFF CIRCULARS with Serial No. and date which are the policy decisions of
the bank as far as human resources department is concerned which related to all the
staff working in Union Bank of India. Thus any reference of policy & regulations in
the bank are abided as per these staff circulars.

Only after the staff circular is issued and circulated to all the branches & offices of
the bank the implementation in that particular matter is initiated.

No matter is dealt without any staff circular reference which is really a noteworthy
point to mention in Union Bank of India.

18
Recruitment Process

As per the requirement of the staff in different cadres and after making a thorough
study of vacancies in the bank, the bank comes with a notification for recruitment.
After abolishing of BSRB Board(earlier recruiting agency for people into banks)
the bank is issuing advertisement on its own and is recruiting the people.

Recently bank has also started recruiting by going to prestigious colleges and doing
campus recruitment.

Normally in officer category, recruitment is done in the first scale namely Scale-I
which is called as Probationary Officers(POs Recruitment). However, recently,
bank is also recruiting people in different cadres/scales and also in specialist
category with different specialisations.

Bank also recruits people into the clerical category. A recent advertisement in this
regard, is given below which gives a clear picture of how the recruitment process is
being done in Union Bank of India.

This is done on All India Basis and the employees can be posted anywhere in India.

19
Officers Cadre Recruitment Process - Advertisement
Union bank of India,a public sector bank has been serving the public of India for nearly
88 years.The bank is a listed in Indian share markets with majority of the shares held by
the Government of India.Union Bank of India is to recruit 890 candidates as Officers.
as part of Union Bank recruitment 2009
 
Remember  : Closing Date for Receipt of Applications : 11/07/2009
Last date of receipt of application(far-flung areas) : 18/07/2009
Date of Written Examination : 06/09/2009
 
Job Profile(Scale) – Vacancies :
Senior Manager (MMGS-III) : 50
Senior Manager (MMGS-II) : 100 
Manager (Risk Management) (MMGS-II) : 15
Manager (Forex) (MMGS-II) : 50
Manager (IT) (MMGS-II) : 75 
Manager (Technical) (MMGS-II) : 50
Assistant Manager (Personnel) (JMGS-I) : 25
Assistant Manager (Law) (JMGS-I) : 25 
Assistant Manager (Rural Development) (JMGS-I) : 300 
Assistant Manager (Marketing) (JMGS-I) : 200
 
Eligibility : * Candidate must be a citizen of India
*  The Age limit for posts in JMGS –I & MMGS – II is 21 to 30 yrs as on 31.05.2009
* Age limit for posts in MMGS – III must be within 21 yrs to 35 yrs as on 31.05.2009
* The educational qualifications for each posts can be viewed in the bank website below
 
The selected candidates will be under Probation period for 24 months.Apart from this,a
service bond for 3 yrs has to be signed.Incase the candidate wishes to leave before 3
yrs ,Rs.2,00,000(General Officers) & Rs.2,50,000(Specialist officers) must be paid to the
bank.
 
Application : There is no fee for SC/ST/Disabled persons.
The fees of Rs.300(General/OBC) has to paid in any of the Union Bank of India
branches,using the challan downloaded from the bank website.The receipt of the challan
must be produced during the written examination.

20
 
For Application form,Advertisement and Challan for Union Bank of India Recruitment
2009 --- > Download from www.unionbankofindia.co.in

Clerial Recruitment Process - Advertisement

UNION BANK RECRUITMENT PROJECT 2009 A

RECRUITMENT NOTIFICATION
Union Bank of India, a Leading Pan-India Listed Public Sector Bank, with Head Office in
Mumbai, invites applications for recruitment to fill in 1040 vacancies in the CLERICAL
CADRE. INCLUDES THE SPECIAL RECRUITMENT DRIVE TO FILL UP THE BACKLOG
RESERVED VACANCIES FOR PERSONS WITH DISABILITIES. DO NOT SEND THE
APPLICATION FORM TO THE BANK BY POST / COURIER / HAND

Important Dates:
OPENING DATE for making ON-LINE Applications after Payment of Fees : 01.10.2009
LAST DATE FOR MAKING ON-LINE APPLICATION & ON-LINE SUBMISSION
OF APPLICATION FORM : 31.10.2009
TENTATIVE DATE OF WRITTEN EXAMINATION : 10.01.2010

Post : CLERK-CUM-CASHIER in the Clerical Cadre

VACANCY POSITION: 1040

Emoluments:
Basic Pay in Time Scale of Rs.4410 – Rs.13210 plus DA, HRA, CCA, Conveyance Allowance,
Gratuity, Pension, LFC, Medical Aid,
Reimbursement of Hospitalization & other expenses as also various facilities under Staff
Welfare Schemes as per Bank’s Rules

PROBATION PERIOD:
The selected candidate will be on Probation for a period of 6 months of active service from
the date of his / her joining the Bank.

SELECTION METHODOLOGY:
(1) All applicants will be administered a Written Test
(2) The short-listing of the candidates for Personal Interview will be made on the basis of the
candidate’s performance in a Written Test
(3) Candidates passing the Written Test and the Personal Interview will be ranked in a
descending order on the basis of the aggregate marks obtained in the Written Test, Group
Discussion (where conducted) & Personal Interview

WRITTEN EXAMINATION / TEST:

(A) Objective Test – 200 Questions - 200 Marks (Duration: Composite 95 Minutes)
Sr.No. Name of the Test Paper No. of Questions & Marks
1. Test of Reasoning 50 questions carrying 75 marks.
2. Test of Numerical Ability 50 questions carrying 75 marks.
3. Test of General Awareness 50 questions carrying 50 marks.
4. Test of English Language** **50 questions carrying 50 marks.
Composite : 95 Minutes Duration, 200 questions, carrying 200 marks.

21
HOW TO APPLY:
A: (a) Candidates MUST POSSESS HIS / HER OWN VALID PERSONAL E-MAIL ID
WHICH SHOULD BE VALID FOR THE ENTIRE DURATION OF THIS RECRUITMENT
PROJECT. In case a candidate does not have a valid personal e-mail id, he / she
should create his / her new e-mail id. THIRD PARTY E-MAIL IDs ARE NOT
PERMITTED.

(b) Eligible candidates are required to apply only ‘ON-LINE’ through our website
No other means/ mode of application will be
acceptable.

A CANDIDATE CAN SUBMIT ONLY ONE ON-LINE APPLICATION WHICH CAN BE

MADE BETWEEN 01.10.2009 to 31.10.2009 (BOTH DAYS INCLUSIVE).

(c) Candidates should keep the particulars of their Application Fee Paid details,
Educational Qualifications, Work Experience details, and other Personal details ready
before applying as these details are required to be entered in the On-Line Application.

(d) To apply ON-LINE:-

(i) Go on to the Internet and to the Bank's website 'www.unionbankofindia.co.in' and
on the Home Page under the link "Careers", access the Recruitment Notification
entitled "UNION BANK CLERICAL RECRUITMENT PROJECT - 2009(A).
(ii) Print the Recruitment Notification and the Recruitment Application Fee Payment
Challan and make payment of the prescribed Application Fee (wherever
applicable) at any Union Bank of India Branch, as spelt out under "PAYMENT OF
NON-REFUNDABLE APPLICATION FEE” from 01.10.2009 to 31.10.2009.
(iii) After making Payment of the Application Fees re-visit the Bank's Website and the
Recruitment Notification.
(iv) CLICK ON ANY ONE OF THE APPROPRIATE ALONGSIDE LINK
"ON-LINE APPLICATION FOR CLERK-CUM-CASHIERS" to open up
the appropriate On-Line Application Form Format.
(v) Correctly fill-in the required details in the On-Line application form and SUBMIT
the On-Line Application electronically NOT LATER THAN 31.10.2009.
(vi) Make a note of the allotted System Generated Application Registration Number
and Password.
(vii) After applying On-Line, take two (2) Print-Outs of the duly filled in Computerised
System Generated Application Form.
(viii) Affix your photograph at the appropriate place on the first page of the Application
Form and keep ready with the one set of the prescribed documents to be brought
along and submitted only when invited for the Personal Interview. Ensure to also
bring along the Original Documents for verification when invited for the Personal
Interview. The other Print-out is to be retained by the applicant for future
reference.

LAST DATE FOR SUBMISSION / RECEIPT OF ON-LINE APPLICATION FORM:

(a) The Last Date for making payment of Application Fees at any Union Bank of
India Branch (prior to applying on-line) is 31.10.2009.
(b) The Last Date for making an On-Line Application is 31.10.2009.
(c) The Last Date for electronic submission of On-Line Application is 31.10.2009.

The Printed copy of the System Generated Application Form with a passport size
photograph affixed thereon, Photocopy of the Recruitment Application Fee Payment

22
Challan (wherever applicable) and one set of photocopies of the specified

Documents SHOULD NOT BE SUBMITTED at the time of making the Application.

ALL THESE DOCUMENTS, ALONG WITH THE ORIGINAL OF THESE DOCUMENTS, ARE
REQUIRED TO BE SUBMITTED ONLY WHEN INVITED FOR THE PERSONAL INTERVIEW.
Promotions, Transfers, Layoffs

The bank has a promotion policy for implementation of promotions in different

cadres. As per the policy, after taking approval from the Board of directors, the
bank conducts the promotions. Normally every year vacancies are identified against
each cadre and the lower cadre is offered the higher grade by conducting tests/
interviews. Those selected during the test / interview process will get the promotion
to the next cadre.

The bank has transfer policy under which transfers are being implemented. In
genuine cases, certain requests for transfers are considered based on merits of each
case at the discretion of the management.

If any employee intends to resign from the organization, he can do so after giving
prior notice and after management gives permission to leave the organization. In all
these matters management has got the discretion. Normally no employee is laid off
without any notice.

Human Resources Department plays a key role in the promotions and transfers.

23
Disciplinary Proceedings

If any employee of the bank commits any fraud, or is involved in any unwarranted
and unethical practices against the normal procedures laid down and violates the
rules and regulations of the bank, the management initiates disciplinary action
against such employees.

There is a laid down procedure in the bank as to how disciplinary proceedings has
to be initiated as per the gravity of the action / loss to the bank committed by the
employee.

There will be enquiry proceedings and after thorough inquiry the disciplinary
authority initiates the punishment which is final. Based on the acts of omission and
commission committed by the employee the punishment will be imposed. The
punishments will be censure, reduction of increments and different stages,
dismissal etc.

Employees can appeal to the management against the punishment imposed on them
and management will receive such appeals and places the same before the appellate
authority which decision is final.

24
Union & Labor Relations

The bank has different trade unions working in it. The management conducts
quarterly Industrial Relations meetings with the Union Representatives. These are
being conducted at Regional Office level, State level and also at Central Office
level.

During these meetings, many grievances pertaining to the employees are brought to
the notice of the management by the union representatives and management
resolves those issues through a dialogue or taking appropriate action as required
based on the merits of each case.

There are unions in Officer Cadre as well as Clerical Cadre representing those
section of the employees.

There are cordial relations maintained by the management particularly the human
resources management department officials with the unions which needs special
appreciation.

Meetings are also held with SC/ST welfare association representatives and OBC
welfare associations as per the Statutory requirements.

The bank also implements all its policies as per the labour laws in force. Taking
into consideration the Labour laws bank acts. Many bank cases are dealt at the local
ALC(Asst. Labour Commissioner)s office.

25
Training & Development
The bank has a well designed training system which sets an example to many
organizations. The bank has a very big STAFF COLLEGE at Bangalore with its
own buildings spread over around 50 acres. This Staff College is really a ASSET
not only in terms of VALUE but is also an ASSET in adding VALUES to the staff
of Union Bank of India.

The Training System in Bank has won GOLDEN PEACOCK AWARD from
government of India, finance department to Union Bank.

Apart from the Staff College, bank has also Staff training Centres at different
places to train the staff of different cadres in different departments existing in the
bank.

Bank, apart from the inhouse training also provides training at ISBs(Big B
Schools), International Business Schools, RBI Centres, NABARD, BIRD, NIBM-
Pune, and at many other outside prominent training locations/centres. To the top
executives, it even sends to outside the country for imparting necessary training.

The faculty at Union Bank of India training centres are well equipped with vast
knowledge and updates in the banking industry, thus imparting the best of
knowledge to the staff during the training programmes.

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Staff Welfare Measures

Union Bank of India has lots of staff welfare measures for its employees which are
noteworthy. The ex-gratia payment against hospitalization expenses is really a lot
of help to its employees wherein the huge medical expenditure incurred by any
employee if not reimbursed in full will be getting under ex-gratia payment.

The bank also make school / college fees reimbursement to the ward of the
employees under staff welfare measure.

One by name Death Relief Fund created in the bank is also special one where if any
employee dies will be given an ample amount to his/her legal heir.

The hospitalization expenses are reimbursed under staff welfare measure for
various diseases when an employee gets hospitalized.

Overall human resources management department is the key department in

implementing all the above mentioned. Only because of the perfect functioning of
this department, practical approach of this department officials towards the
employees, the workforce in union bank of India is happily functioning and are
rendering their services with due diligence and dedication to their organization.
Not only the employees but their families, their kith and kin are all happy and are
heading towards a bright future and peaceful living.

he bank also has human resources department in all its 54 Regional Offices spread
across the country.

One such department is in its Regional Office, Vijayawada where I got the

27
opportunity to do the internship. Thanks to the officials for extending their support
in doing my project work in HRM at this office.

PERSONNEL INFORMATION SYSTEM

(UNION PARIVAR)

Union Bank of India has the database of its employees and the details of all
its human resources in one package which is People Soft Package by name
UNION PARIVAR and this is wonderful package which is lots of use to the
department officials and also to the employees. The study of this package is
really a privilege.

Union Parivar-People Soft Package

The first page view of the package – print screen

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Details of the System

After accessing the Union Parivar HRMS Peoplesoft, the Staff Member
will get the following screen where he has to log on to the system by using
his Staff Member ID/ Password.

The staff members can view their Personal information by navigating

through
Employee Self Service> Personal Information> Name & Address
Information.
The staff members can see their Name & Address information in this page.

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Staff members can edit their Address, Telephone Number and E-mail
address and click SAVE button to effect changes. Rest of the
information in other pages is not editable; the staff members can only
see the details. However, if any change is need to be incorporated, the
staff member has to submit a request letter to his HR Administrator for
making changes.

30
Menus-Employee Self Service
The staff members can see their other Personal information by navigating
through
Employee Self Service> Personal Information> Personal Information.

31
The staff members can see their Job information by navigating through
Employee Self Service> Personal Information> Job Information.

32
As per revised leave module, the staff member can apply for online leave by
navigating through
Employee Self Service> Leave Management>
> Review Request Absences.

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 PAY ROLL SYSTEM
(UNION PARIVAR)
Salary disbursement – View Pay Slip
After finalization of monthly payroll, the Staff members can view their pay
slip by navigating through.
Employee Self Service >View Pay slip

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After above navigation, the Staff member can view his/her pay slip
as under.

35
The staff members can view their tax forecast after every
monthly salary by navigating through.
Employee self Service >View Tax Forecast

36
Funds Management
VIEWING P.F. SLIP
The Provident Fund product as at the end of the previous month can also be
viewed by adopting the following navigation :-
Employee Self Service> Funds> Provident Fund> P.F. Slip View

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After above navigation, the page giving PF/VPF contribution product will
come as under.

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Terminal Benefits
GRATUITY
The Retiree/Resignee can submit online application for Gratuity
(Employee Form I ) by navigating through
Employee self Service >Funds >Gratuity > Employee form I

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40
APPLICATION FOR PENSION BY RETIREES
The Retiree who wishes to submit online application for pension
(FORM NO 3 ) has to navigate through
EMPLOYEE SELF SERVICE > FUNDS > PENSION > PENSION GRANT

After above navigation, the User will get the application page where he is
required to furnish the required details

41
42
The Retiree can view the nominee details by clicking Nominee details tabs.

43
The Retiree can view his Salary Details by clicking Salary details tab

44
45
CONCLUSION

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 BIBLIOGRAPHY

www.unionbankofindia.co.in

www.wikipedia.com

www.bseindia.com

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