Maintenance

Reported by: Jeconiah Buzon

Maintenance or Operations?

MAINTENANCE
Consists of major repairs and projects such as repainting exteriors and
interiors, repaving, reroofing.
Major problem with maintenance projects is scheduling.

Planning a maintenance ahead can help the task easier and keeping a log
maintenance when maintenance task are due. Charting due dates of all
projects, keep a local maintenance services. Figure 1-1

Slide 4

REPAIR AND MAINTENANCE SERVICE

Name Address Telephone Rate Comments

Plumbing
Carpentry
Painting
Paving
Roofing
Electrical
Gardening
General
repairs
Others:
SAMPLE Figure 1-1 Repair and maintenance service record

Slide 5

Proper maintenance may also include periodic replacement of some furniture. Here are
samples in figure 1-2, is a sample equipment maintenance card and Figure 1-3 is a repair and
replacement repair form that will also aid you.
Slide 6

EQUIPMENT MAINTENANCE RECORD

Item:______________________________ Date item purchased:
_________________ Price:________
Purchased from:__________________________________________________
Warranty number: ______________________ Manufacturer: ____________
Warranty expiration date: _________________________________
Warranty Record
Service Description By whom By charge

Figure 1-2 Sample Equipment Maintenance Record

Slide 7

Figure 1-3 Sample repair and replacement form

REPAIR AND REPLACEMENT RECORD
Item Repair Replace Repaint Date Date
Requested Completed
Classroom
Tables
Chairs
Shelves
Book
cabinet
Hollow
block
Record
player
Sand table
Play Yard
Swings
Sand box
Sand
Wheel toys
Planks
Boxes
Jungle gym
Play house
Storage

Slide 8

REPAIR AND REPLACEMENT RECORD

Item Repair Replace Repaint Date Date
Requested Completed
Office
Typewriter
Duplicator
Adding
machine
Paper cutter
desk
Chairs
Bookshelf
Computer
Printer
Grounds
Driveway
Parking lot
Garden
Lawn
Other

Slide 9

Operations
Day by day housekeeping such as sweeping, dusting, cleaning and other seemingly
endless other task that go making up a tidy and attractive school

The aim is the maximum safety of health and safety of the children. Balance trade-off
operating basis.

There are many such as cleaning services, and they perform at all levels of efficiency.
Prepare a list of essential task that must done before negotiating any of them.

Figure 1-4 sample of housekeeping schedule

HOUSEKEEPING SCHEDULE
Task Daily Weekly Twice Monthly Comments
weekly
Bathrooms
Toilets
sanitized X
Washbowls
cleaned X
Floor X
mopped X
Mirrors X
cleaned
 Towels As needed
refilled X
Walls
wiped X
Classrooms X
Floors wet X
mopped
Floors wax X
Carpet
vacuumed
Cleaned
tables &
chairs
Sanitize
cots and
mats

HOUSEKEEPING SCHEDULE
Task Daily Weekly Twice Monthly Comments
weekly
Wastebaske
ts
Emptied X
Washed
Windows X
washed X
Dust X
shelves X
Stove
cleaned
Refrigerator
Cleaned
Defrosted
X
Hallways
X
Vacuumed
Offices X
Vacuumed
Dusted

Inventory
Prepare an inventory of all school equipment in the school year over a specified dollar value.
Record keeping of this type is necessary for tax-purposes, if no other reason.
Figure 1-5 SAMPLE OF EQUIPMENT RECORD FORM
EQUIPMENT INVENTORY RECORD
Item: ____________________ Date purchased:___________________ Price:
___________
Date Inventoried Accumulated Depreciation Insurance Value
Depreciation Current year

SAFETY
Environment
First Aid
Accident
 Management
Disaster Plan
Transportation
 Creating a safe environment should be a top priority.
All equipment and materials should allow children to develop their
skills safely without risk of injury.
Director: have a thorough knowledge of how to create a safe
environment.
Prevention measures should begin with a weekly check of the areas
inside the school.
Walk through the school, looking for places where young children
may be hurt.
Arrange for repair of any equipment that needs it and remove any
that cannot.

One adult who has taken the Red Cross First Aid course.
Permanently affix a list of emergency telephone numbers for fire,
police, and utilities near the first aid kid. School physician's phone
number should be readily available.
Number of nearest emergency room, hospital, or paramedic unit and
also posted.
Every classroom should have one major well-stocked and freshly
renewed first aid kit.
o For first aid kits. consider stocking the following:
Alcohol, Band aids and Gauze pads;
Thermometer and cotton balls;
Splints and triangle bandage;
Ice Pack and Hot water bottle;
Adhesive tape and needle, sewing, scissors, blunt and safety pins; and
Blanket, flashlights, towels, and tweezers.

Develop a standard procedure for managing any accidents that

happen in school like:
A child's file containing a form signed by parents authorizing
emergency medical treatment.
Complete an accident record form as soon as possible after the
accident.
Call paramedics or take the child to the nearest emergency room.
Telephone the parents as soon as possible.
Watch the child for any further signs of difficulty during the day.
Answer the questions of the other children completely and honestly as
you can. Reassure them that the injured child is receiving care.
 Preparation for disasters such as fire, flood, and earthquake should
be made before any children enter a child care facility.
Every staff must be familiar with the procedures for evacuating.
Evacuation route plan should be displayed prominently i each room
and at the entrance of the school.
Fire alarms, fire extinguishers, and emergency exit lights should be
clearly visible and checked regularly.
Schedule drills frequently.
Notify parents of your plan, including alternative shelter where
children might be taken.
Designate one staff person to summon emergency help and see that
the building has been completely emptied.
Store emergency supplies in evacuation areas within the building.
Packed in easily movable containers.

The driver of any vehicles must be properly licensed, should be

responsible and able to manage a group of children.
Parents should know the person who transports their children to school
in order to feel more confident. Written permission from should be on
file at school.
All vehicles used to transport children should be equipped with
restrains appropriate for their age.
Maintenance of all vehicles used for children is extremely important.

Health
Health goals Each child care center should have a set of health goals and methods for
implementing those goals.
Samples:
 - Assess the childs current health status and recommend treatment of existing
problems
- Suggest treatment for conditions that are progressive
- Identify suggest treatment for conditions that may interfere with how functions in
school
- Institute practices that prevent future illness
Assessing current health status when a child first enters your school, whether for part
of the day or all day, you must know the status of the childs health.
Treating progressive conditions certain health conditions will become progressively
worse if left untreated. They may have a lasting and irreversible effect upon the childs
health and ability to function in school
Identifying conditions that interfere with learning often, conditions may interfere with
learning never become identified until the child reaches elementary school.
Some indications of hearing problems:
1. Limited use of speech
2. Lack of response when spoken to
3. Consistent lack of attention during group activities
4. Talking very loudly or very softly
5. Asking for a repetition of what has been said
6. Watching intently when being addressed
Preventing future illness each person involved in early childhood program should be
concerned about the problem of illnesses in children in their care. Young children are
especially vulnerable to a variety of infections and communicable diseases.
1. Have not developed immunity
2. Have a small body structure.
3. Are in close with other children while playing, eating, toileting and diapering
4. Use their mouths as an additional way to find out about the world around them
5. Fall frequently, getting bumps, and scrapes that can become infected
6. Do not know how to protect themselves and have not developed routine hygiene
procedures
General precautions to prevent the spread of disease in a child care environment:
Clean rooms on a regular basis
1. Wipe tables with a detergent and water after a play activity
2. Clean and disinfect toys, utensils, or any objects that children handle or put in their
mouths.
3. Clean and sanitize bathrooms daily using bleach solution
4. The entire play area should be routinely cleaned and disinfected on a daily basis
5. Clean sleeping cots or mats at least once a week
6. Encourage children to wash their hands after toileting, before eating
7. Establish a policy for exclusion of children whose condition is highly contagious
8. Encourage with children with runny nose to use a tissue and then wash their
hands afterwards
Important measure to the staff members when handling any body fluids (urine, feces,
vomit, saliva, or discharges from the nose) on the incidence of AIDS
 1. Should wear late gloves. It should be used once, then discarded
2. Should wash their hands
3. For spills of vomit, urine, or feces, staff should clean and disinfect area, including
floors, walls, bathrooms, and table tops.
4. Blood-contaminated material should be disposed in a plastic bag with a secure tie
and places out of the reach of the children
5. If any staff member has any known sores, or breaks in the skin or in hands,
particular care to wear gloves should be taken when handling blood or body fluids
containing blood.
Preventing unhealthful conditions:
1. Temperature
2. Symptoms of severe illness: coughing, wheezing, crying
3. Vomiting
4. Uncontrolled diarrhea
5. Rash, along with a fever
6. Purulent conjunctivitis (pink eye)
7. Mumps
8. Chicken pox
9. Measles