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This document clarifies the process of sending the Monthly Attendance for
processing the Payroll.
However, in case of any variations in the attendance data, the HR Dept. to cross
check the same and verify the Card Forgotten & Outdoor Duty Form duly approved
by the Immediate Supervisor.
The HR Dept. collects the attendance data, compiles the same and sends to Finance
Dept. on 25th of every month for processing the payroll. The payroll attendance cycle
is 26th of previous month to 25th of current month.
In the event an employee forgets the Identity Card, the concerned employee needs
to fill up the Card Forgotten Form available at the HR Department and submit the
same to HR Dept. duly approved by the Immediate Supervisor for manually updating
the attendance.
In the event an employee is out on official work, the concerned employee needs to
intimate the same to the HR by filling the Out Door Duty Form or sending by e-mail.
Alternatively, the Immediate Superior shall approve of the absence from office and
intimate the same to the HR who will record the same in the attendance register.
HR Department has provided individual Leave Card for employees for managing and
recording the leaves. Its the responsibility of an individual employee to collect the
Leave Card from the HR Department whenever he/she wants to avail leave.
Employee to enter the leave data in the Leave Card, get it approved from Immediate
Supervisor and/or the Functional Head and then forward to HR for updating.
The cost centre and project identification against each employee has to be done by
HR in co-ordination with Operations.
If any employee has to be transferred from either a cost centre to another or from
any project in the same cost centre to another, a transfer form has to be designed
which should be duly requested for and approved by the respective cost centre head
/ project lead with the date of the transfer. The same has to be approved by the HR
head before the actual date of transfer.
Once the same is decided and finalized the signed Transfer Form has to be
submitted to the Accounts Department.
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