Copyright 2000 John F.
Lacher
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Copyright 2000 John F. Lacher
CPA Excel Tip and Example
Title: Link Chart to Worksheet Range
Keywords: Chart, PivotTable, Named Range, Link
Description: Demonstration of two methods of linking a chart to a worksheet range. When data
in the range changes, the chart updates automatically.
Tip:
When you create a chart, the source range for the chart will not change as new data
is entered into the worksheet. If you specify a named range as the source for the
chart, the ChartWizard will convert the named range to cell addresses. If later the size
of the named range changes, the chart will not reflect the changes.
You can link a chart to a named range in two ways using Visual Basic for Applications
or a PivotTable.
Guide to the Example:
The sheet "Chart" uses the sheet "Data" as it's input range. If you click on the "Update
Chart" button on the sheet "Data", the ChartWizard method re-sets the Chart's input
range.
The sheet "Chart2" obtains its data from the PivotTable sheet. See the details on the
worksheet "Demonstration"
Page 5
Demonstration
Method 1: Data table in "Data" worksheet is named "Data!Database". Subroutine Updatechart
calls the chart wizard and updates "Chart" to include all of "Data!Database" in source range.
Other chart settings remain the same.
Method 2: Pivot table on worksheet "Pivot" is linked to "Data!Database" . When user selects
refresh pivot table, then all data in "Data!Database" in included in pivot table. "Chart2" is linked
to "PivotTable" so that changes in the table are automatically reflected in chart2. Whenever a
chart's source range is equal to a pivot table's data range, then the chart will automatically
change when the pivot table changes.
With either method, Excel's Data->Form menu option will add new records to the worksheet
"Data" and will automatically expand the range "Data!Database".
Experiment by adding new records, running UpdateChart and refreshing the pivot table.
Page 6
Data
Location Employees Salary
Redmond 600 $15,000
Snoqualmie 15 $375
Seattle 450 $11,250
Tacoma 423 $10,575
North Bend 2 $50
Bellvue 16 $400
Page 7
Chart
$16,000 700
$14,000
600
$12,000
500
$10,000
400
Salary
$8,000
Employees
300
$6,000
200
$4,000
100
$2,000
$0 0
Redmond Snoqualmie Seattle Tacoma North Bend Bellvue
Page 8
PivotTable
Data
Location Sum of Salary Sum of Employees
Bellvue 400000 16
North Bend 50000 2
Redmond 15000000 600
Seattle 11250000 450
Snoqualmie 375000 15
Tacoma 10575000 423
Page 9
Chart2
16000000 700
14000000
600
12000000
500
10000000
400
Sum of Salary
8000000
Sum of Employees
300
6000000
200
4000000
100
2000000
0 0
Bellvue North Bend Redmond Seattle Snoqualmie Tacoma
Page 10
DPCache
Location Employees Salary
Page 11
