STEPS FOR COMPANY FORMATION IN INDIA

Obtain Digital Signature Certificate DSC for proposed Directors of the Company
Obtain Director Identification Number DIN for proposed Directors of the new Company
Filing the proposed name of company for approval to the Registrar of Companies (ROC)
Get the Memorandum of Association and Articles of Association printed
Pay stamp duties online
File all incorporation forms and documents online, including the Memorandum of Association
and the Articles of Association.
Obtain the certificate of incorporation
Request and obtain Certificate to Commence Operation, if required
Obtain a company seal

Other Common procedures:

Obtain a Permanent Account Number (PAN)
Obtain a Tax Account Number (TAN) for income taxes deducted at source if needed
Register under Shops and Establishment Act
Register for value added tax (VAT) before the Sales Tax Officer of the ward in which the
company is located
Register for Profession tax
Register with Employees' Provident Fund Organization if needed
Register with ESIC (medical insurance) if needed

Details of Compliances:
ROC / Companies Act Compliances:
1) Maintenance of Books of Accounts
2) Audit
i) Auditor to be appointed for a period of 5 years
ii) First auditor to be appointed within 1 month from the date of incorporation
iii) Statutory audit of accounts Every Company shall prepare its Accounts and get the
same audited by a Chartered Accountant at the end of the Financial Year
compulsorily. The Auditor shall provide an Audit Report and the Audited Financial
Statements for the purpose of filing it with the Registrar.
3) Filing of Annual Return within 60 days of holding of Annual General Meeting
 4) Filing of Financial Statements - Balance Sheet along with statement of Profit and Loss
Account and Director Report in this form within 30 days of holding of Annual General
Meeting.
5) Holding Annual General Meeting - hold an AGM in every Calendar Year. Companies
are required to hold their AGM within a period of six months, from the date of closing
of the Financial Year.

Income Tax Compliances:

1) Calculation and Quarterly Payment of Advance Tax & filings e-TDS returns
2) Filing of Income Tax Returns (ITR) Sep 30 is the last date in case of Audit else July 31st
3) Tax Audit based on turnover threshold
4) Filing of Tax Audit Report by CA based on point 3
Maintenance of Statutory Registers and Records:
A Private Limited Company has to maintain various statutory registers and records as required
by the Company law such as Register of shares, Register of Members, Register of Directors etc.
Besides, Incorporation documents of the company, Resolutions of the meetings of the Board of
Directors, Minutes of the Board Meetings and Annual General Meeting etc are also required to
be preserved by the Company.