Professional Documents
Culture Documents
The business will be registered with the Department of Trade and Industry as SNACK
PRO VENDING. This will be owned and operated by Mr. Nilo M. Magdua, Ms. Phoebe A.
Maquilan, Ms. Marelle Marie T. Mendoza, and Ms. May Ann A. Rama, all general partners.
SNACK PRO VENDING will be a 24-hour fully automated mini mart whose services
mainly uses computerized equipment and high-end vending machines. The need for human
resource will be very minimal as almost all the facilities may be used with self-service.
Based on the terms agreed upon, the proponents opted to form a partnership. Moreover,
all of them will be general partners and evenly shoulder the expenses of the pre-operations.
Furthermore, the profits (or losses) will also be divided evenly among them. All the partners will
have a command over the overall operations of the businesses and combine all their assets,
money and industry to the common fund to achieve the common goal of achieving profit and
avoiding losses. To make the business entity legal and binding, documents will be secured from
the government agencies and other relevant offices that would grant permits to start the
47
a. Secure the Barangay Clearance from the Barangay Hall where the businesses will
be located.
b. Proceed to the Business Permits Licensing Office (BPLO) of the city government
and secure an application for the business permits and license. Also secure the
determine if the business premises comply with all the requirements of the
building code. Submit accomplishment application from the BPLO together with
the following:
i. Barangay Clearance
ii. Photocopy of the Certificate of Business Name Registration BPLO
Business Name is still available. If yes, you will be asked to pay the application
fees.
c. Pay the following required registration and processing fee:
i. Bargaining P 200
ii. City/Municipality P 500
iii. Regional P 1,000
iv. National P 2,000
d. After showing the receipts to the processor, the business Name Certificate will be
released.
e. The business name will be valid for five years from the date of registration.
48
a. Verify and secure the proposed partnership name at the SEC. Once the name is
business.
b. Accomplish the application form for registration: BIR Form number 1903 for
partnerships.
c. Issuance of TIN and payment of P 500.00
d. Submit the accomplished form to the Officer of the Day, together with the
following documents:
i. Birth Certificate or any documents showing Name, Address, and Birthdate
of the applicant
ii. Mayors Permit
iii. Certificate of Registration of the Business Name from DTI on Article of
Partnership
e. Attended the required taxpayers briefing conducted by the RDO
f. Claim the Certificate of Registration on the indicated date of release.
purposes
f. Claim certificate of Membership
7. Philippine Health Insurance Corporation (PhilHealth)
a. Submit the following to the nearest PhilHealth office
i. Employment data record or ERI form (in duplicate)
49
ii. Business Permit/License to operate and Articles of Partnership
b. After processing, the employer will be issued the following:
i. PhilHealth Employer Number (PEN) nd the Certificste of Registration
ii. PhilHealth Identification Number (PIN)
employees
c. Employees shall be asked to display the Certificate of Registration in their office
50
c. Two (2) complete sets if plans (ARCHITECTURAL STRUCTURAL
the owners.
d. Two (2) copies of structural computations signed and sealed by Structural
Engineer.
e. Two (2) copies of detailed cost and material estimate signed and sealed by duly
and sealed o (2) copies of detailed cost and material estimate signed and sealed by
capacity).
i. Environmental Compliance Certificate (ECC) or status application.
j. List of designers and project engineers for the different works as per attached
form.
k. Photocopy of designers and project engineers PRC license and latest PTR.
l. Name and phone number of Architect/Civil Engineer, In-Ch.
51
12. Articles of Partnership
That we, the undersigned, all of legal age and residents of the Republic of the Philippines
have agreed to amend a general partnership under the terms and conditions herein set forth and
Article I. That the name of the partnership shall be SNACK PRO VENDING.
Article II. That the principal office of the Partnership shall be located at Philippine Pan
Article III. That the names, citizenship and designation of the partners of the said
Article IV. That the term for which said partnership is to exist in 30 years from the
Article V. That the purpose for which said partnership are as follows:
52
1. To provide a 24 hour convenience to the residential parts of Tacloban City
Article VI. That the capital of the partnership shall be P 6,000,000.00, Philippine
Article VII. That the profits and losses shall be divided pro-rata among the partners.
Article VIII. That should there be any additional contribution made by a general partner,
such must be agreed upon by all the partners in writing and duly recorded at least two (2) days
after signing of same agreement. Such contribution shall amend Article VI of the Articles of
Partnership and in no case shall such amendment be done less than one (1) year after the original
Article IX. That the contribution of each limited partner may be returned to him/her three
(3) years after the original recording of said partnership by the Securities and Exchange
Commission.
Article X. That the general partner may be given the right to substitute an assignee as
contributor in his place, provided that he has duly notified his partners in writing, stating the
reasons thereof, five (5) days before affectivity of said substitution. Provided further that such
53
general partner has already settled his obligations to the partnership prior to the notification of
the substitution.
Article XI. That a partner may admit an additional general partner, provided that the other
partners have been duly notified in writing five (5) days before affectivity of admission and duly
Article XII. That the remaining general partner or partners shall have the right to continue
the business in cases of death, retirement, civil interdiction, insanity or insolvency of a general
partner.
54
Article XIII. That the partners willingly undertake to change the name of the partnership
immediately upon receipt of notice/directive from the Securities and Exchange Commission that
another partnership, corporation, or person has been declare misleading, deceptive, confusingly
similar to a registered name or contrary to public morals, good customs or public policy.
IN WITNESS WHEREOF, we have here unto set out hands this 22 th day of August at
________________________ ________________________
Witness Witness
55
Nature of the Business
The proposed automated mini mart will be offering automatic vending machines and self-
service counters that are all user friendly and convenient to use.
Organization Structure
SNACK PRO VENDING has the organizational structures that will help the business
operation be smooth, efficient and effective. Due to the minimal need of human resources, this
will avoid any overlapping of duties and responsibilities that may cause disputes or
misunderstanding and compromise the operation of the company. Below is the organizational
As can be observe in the above chart, the head of the organization is the General
Manager. Under her/his direct supervision are the cashiers, maintenance personnel, bookkeeper
56
Personnel Qualifications and Functions
In order for the establishment to have a smooth, efficient and effective business
operation, we have clearly defined the duties and responsibilities of each employee. We have also
itemized the required qualification for each position to make sure the hired personnel will be
knowledgeable of his/her post. Below is the table presentation, the job description and
Table 21
57
with people as complete
conditions.
Cashier 2 Responsible for all monetary a. Female
b. Graduate of any business
transactions of the company.
related course.
Sees to It that all receivable are c. Have a reputable
financial obligation.
Janitors 2 Make sure that the whole a. Male/Female
b. At least high school
premises are clean and order
graduate
c. 18 years old and up
d. Hardworking and
dependable
Security Guard 2 Responsible on keeping the a. Male
b. Must be a criminology
premises and cars secure and
graduate
safe. Reports incidents that may c. Must undergo a security
agency
d. At least 25 years old
Maintenance 2 Make sure that the pallets and a. TESDA certified in any
58
Report to IT specials anything job
c. At least 25 years old
that may hamper or cause d. Dependable and can
operations.
Bookkeeper 1 Keep the records of the a. A degree holder of BS
Presented in the above table are the defined job description of each employee and the
All the positions above must be filled by locals who live near to the business
establishment. In the event that a local is unavailable, applicant from outside of Tacloban City
may be hired.
A traditional hiring process will be observed by the establishment. Each applicant need to
59
Compensation Structures
arranged. Aside from that, additional benefits mandated by the government like SSS, PAG-IBIG,
and PHIL HEALTH will also be provided. We will also provide 13 th month pay, night differential
and bonus to be presented in the next page will be the compensation structure of the employees.
60
Table 22
Compensation Structure
COMPENSATION STRUCTURE
BENEFITS
TOTAL 13TH TOTAL
MONTHLY PHILHEAL TOTAL NET
POSITION NO MONTHLY SSS PAG-IBIG MONTH ANNUAL
SALARY TH DEDUCTIONS SALARY
SALARY PAY SALARY
ER EE ER EE ER EE
Operations Supervisor 1 10,000.00 10,000.00 600 400 100 100 100 100 600.00 10,000.00 9,400.00 112,800.00
Bookkeeper 1 8,000.00 8,000.00 480 320 100 100 100 100 520.00 8,000.00 7,480.00 89,760.00
Cashier 1 1 8,500.00 8,500.00 510 340 100 100 100 100 540.00 8,500.00 7,960.00 95,520.00
Cashier 2 1 9,350.00 9,350.00 561 374 100 100 100 100 574.00 9,350.00 8,776.00 105,312.00
Maintenance Personnel 2 8,500.00 17,000.00 1,020 680 100 100 100 100 880.00 17,000.00 16,120.00 193,440.00
Janitor 2 6,500.00 13,000.00 780 520 100 100 100 100 720.00 13,000.00 12,280.00 147,360.00
Security Personnel 1 1 7,000.00 7,000.00 420 280 100 100 100 100 480.00 7,000.00 6,520.00 78,240.00
Security Personnel 1 1 7,700.00 7,700.00 462 308 100 100 100 100 508.00 7,700.00 7,192.00 86,304.00
Inventory Clerk 1 8,000.00 8,000.00 480 320 100 100 100 100 520.00 8,000.00 7,480.00 89,760.00
TOTAL 11 73,550.00 88,550.00 5,313 3,542 900 900 900 900 5,342.00 88,550.00 83,208.00 998,496.00
61
SNACK PRO VENDING
Organizational Chart
Management Committee
(ALL PARTNERS)
Operations Supervisor
Bookkeeper Cashier
62