MUSIC AND VIDEO LIBRARY MANGEMENT

TITLE OF THE PROJECT

MUSIC AND VIDEO

LIBRARY MANAGEMENT

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MUSIC AND VIDEO LIBRARY MANGEMENT

INTRODUCTION
Music and Video Store Management is desktop application software. Its is designed to
manage the music and video CDs effectively. This management software very gracefully handles
all the requirements For Easy Store Management. All of the majority work such as maintaining
the stock, sales & purchase are done using this software. Records will be kept according the title,
singers and actors etc. It will also will help the store to run successfully and effectively.

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OBJECTIVES OF THE PROJECT

This project is based on the RDBMS technology; the main objective of this project is to

computerize the manual system & reduce the time consumption. In other words we can say that

our project has the following objectives:-

Make all the system computerize

Reduce time consumption

Reduce error scope

All system managements are automated

Centralized database management

Easy operations for operator of the system

No paper work requirement

For easy and convenient processing we need to develop software which works as per our

requirements. While preparing this software we got to remember few things i.e. this software

must have a friendly environment, in other words it should not be much complicated to handle, it

should have options for future modifications i.e. Record list, Sales/Purchase. For smooth

functioning, we had to prepare a database by which we could enter the required data in their

respective locations. In this data base all the records of daily transactions made are stored so that

we can use them in future whenever needed. From security point of view this software has a

special login name and password allotted to their Manager. Other than that no one could use this

and on entering an illegal password or login name an error message get displayed.

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PROJECT CATEGORY

Relational Data Base Management System (RDBMS) .

The proposed system comes under RDBMS category, as there is need to store and manipulate a

huge amount of data related to Record Details, Staff , Sales Purchase, etc as per various queries.

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TOOLS & PLATFORM TO BE USED

a) Operating System:-

The proposed software is targeted to run on Windows Vista, Windows 7, Windows 8 and later.

b) Front End:-

VB.Net is a simple, modern, object-oriented computer programming language developed by

Microsoft to combine the power of .NET Framework and the common language runtime with

the productivity benefits that are the hallmark of Visual Basic.

c) Back End

Microsoft SQL Server is a relational database management system developed by

Microsoft. As a database server, it is a software product with the primary function of storing and

retrieving data as requested by other software applicationswhich may run either on the same

computer or on another computer across a network (including the Internet).

Microsoft markets at least a dozen different editions of Microsoft SQL Server, aimed at

different audiences and for workloads ranging from small single-machine applications to large

Internet-facing applications with many concurrent users.

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ANALYSIS

Problem Statement:-

It would be a cumbersome job to keep track of the CD Records and Sales details, Stock status,

Sales Report. If we do it manually, first we need to know how many tables are occupied and how

raw many are vacant. The manager has to keep records of the customer and details of their

services that come to the Store.

Requirement Analysis:-

The store computerizing its Adulation System Service to fully automate its

corresponding activities. The requirements from the proposed software are as follows:

d) CD`s information handling.

e) Printing of receipt.

f) Printing of Stock status.

g) Printing of Stoc related Reports.

h) Searching of records.

Design:-

The table structure for the various tables to be used in the proposed software is described

in Data Structure part of this proposal.

The data flow in the software is depicted in next page through Data Flow Diagram

(DFD).

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Data Flow Diagram (DFD)

STOCK Music/Video CDs

Searching for Record

Music
Music &
& Provide service
Video
Video Store
Store
Stock Details Managemen
Managemen
tt

CUSTOMER

Sales Purchase

Supplier

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ER Diagram
An Entity Relationship (ER) diagram helps to simplify the design of the database by illustrating

it as entities, attributes and relationships. An entity is defined as any object about which

someone chooses to collect data on An attribute is a characteristic of an entity and a

relationship represents the associations between entities. There are three different types of

relationships that can be modeled; One-to-One (1:1), One-to-Many (1:M) and Many-to-Many

(N:M).The ER diagram for the intended database has been modeled on the following page.

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Reque
st
CustName
Title

Price customer
Buy
CD Title

QTY
CD

Date
Left
Stock
Pay
Order id

Receipt
Order Date

Mana
ge
QTY

CD Title

Records

Title Singer

Provide
Description

Actor
Director
D_amt
Sal
e
Ratings

Cust ID
Name

Custom
er Age
Addres
Tickets
Phone
s

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DATABASE TABLES

Table Name:-

1. Login Table
2. Records Table
3. Sales Record Table
4. Purchase Record Table
5. Customer Record Table

1.LOGIN

FIELD_NAME DATA_TYPE DESCRIPTION

USER_ID Int It show User Id
USER_PASS Varchar It show User Password

2. RECORDS

FIELD_NAME DATA_TYPE DESCRIPTION

CDID NUMBER Title ID
TITLE VARCHAR (25) Display Title Name
SINGER VARCHAR (25) Singer Name
ACTOR VARCHAR (25) Actor and Actress
RELEASEDATE DATETIME Release date
RATING NUMBER Rating of CD
DIRECTOR VARCHAR (25) Director of Album
PRODUCER VARCHAR (25) Producer of Album

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3. SALES RECORDS

FIELD_NAME DATA_TYPE DESCRIPTION

ORDEID NUMBER Shows order id
TITLEID NUMBER Displays title id
CUSTOMERID NUMBER Customer Id
CUSTOMERNAME VARCHAR (25) Customer Name
SALEDATE DATETIME Sales date
QUANTITY NUMBER Quantity in Stock

4. PURCHASE RECORD

FIELD_NAME DATA_TYPE DESCRIPTION

TITLE NUMBER Title of CD
SUPPLIER NAME NUMBER Supplier of CD
SUPPLIER PHONE NUMBER Supplier Name
SUPPLIER ADDRESS VARCHAR (25) Supplier Address
QUANTITY DATETIME Quantity in Stock
PURCHASE DATE NUMBER Purchased Date

5. CUSTOMER

FIELD_NAME DATA_TYPE DESCRIPTION

CUSTMERID NUMBER Customer ID
CUSTOMERNAME VARCHAR (25) Customer Name
ADDRESS VARCHAR (255) Address of Customer
EMAIL VARCHAR (25) Email of Customer
MOBILE VARCHAR (25) Mobile Number of Customer
SEX VARCHAR (25) Gender of Customer

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MODULES AVAILABLE IN PROJECT

This project includes the following modules for development of the project. These are as
Follows: -

1. SPLASH FORM

This is a first form that displays the welcome screen for the user and also shows the
information of developer or version etc.

2. LOGIN FORM

This form shows the Login name and password when user enter a valid user name and
password then he/she can operate the application.

3. MAIN FORM

This form is a menu-based form that displays the menu for operation of the application. It
includes various options for staff, student, fees and report related option.

4. ITEMS FORM

This form provides the option to add, modify, delete or find the information of a ITEMS.

5. ADMIN FORM

This forms provides the option to add, delete, search and delete the information of
records in store of cd and videos.

6. SALES & PURCHASE FORM

This form shows the record of sales and purchase done in the store.

7. REPORT FORM

This form will provide the report for various reports provided by the system.

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TYPES OF REPORT GENERATION

List of the all Records.

List of the Sales.

List of the Purchase.

List of the Customers.

Generate Receipt of the sales.

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LIMITATIONS

The limitations of the software are: -

I. This system should not be taken as a tool to assist the Others services in store. In other words it is
not a type of Expert System.

II. As its title indicates, the project aims at automating the service aspects of the Managing Store. It
is only meant for out Stock Maintenance.

III. It also does not cover all services provided by the Store Management.

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FUTURE SCOPE OF THE PROJECT

The aim of this project is to analyze the information needs and the business processes regarding video

rentals and implement a system that will computerize this process and help the user manage the business.

Nothing is perfect in this world. So, we are also no exception. Although, we have tried our best to present

the information effectively, yet, there can be further enhancement in the Application. We have taken care

of all the critical aspects, which need to take care of during the development of the Project. Like the

things this project also has some limitations and can further be enhances by someone, because there are

certain drawbacks that do not permit the system to be 100% accurate.

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BIBLIOGRAPHY

The books will be referred during the development of this project are as follows:

Microsoft Visual Basic Step by Step by Author: Michael Halvorson

Microsoft Visual Basic .NET Deluxe Learning Edition by Author: Michael Halvorson

Introducing Microsoft SQL Server 2014 (2014), by Ross Mistry, Stacia Misner

Contents from websites.

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