Capital Improvement Program

Request For: Statement

By-The-Sea, California
For Professional Services:
Landscape Architecture &
Arboricultural Services
of Qualifications

City of Carmel

Prepared for: Prepared by:

Robert M. Harary, P.E., Director of Public Works Tanaka Design Group
City of Carmel 360 Langton Street, Suite 102
Public Works Department San Francisco, CA 94103
Junipero 2 SE of 4th Avenue Tel: 415.863.7800
Carmel, CA 93921 Fax: 415.863.7900
Tel: 831.620.2072 Date: Sept. 29, 2017
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TABLE OF CONTENTS
______________________________________________________________________

SECTION Pg.

Cover Letter ... 1

FORM A. General Firm Information .... 2

FORM B. Tentative Project Team .... 3

FORM C. Resumes of Key Personnel . 5

FORM D. Qualified Example Projects . 7

FORM E. Key Personnel Participation in Example Projects . 11

FORM F. Applicable Specialized Equipment and Resources .. 12

FORM G. Hourly Rate Sheet .. 13

FORM H. Additional Information .. 14

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
Cover Letter

Sept. 29, 2017

Mr. Robert M. Harary, P.E.

Director of Public Works
City of Carmel-by-the-Sea
Public Works Department
Junipero 2 SE of 4th Avenue
Carmel, CA 93921

RE: Request for Statement of Qualifications for Architectural, Engineering, Municipal Administration &
Other Professional Services (Landscape Architecture and Arboricultural Services)

Dear Mr. Harary:

We are pleased to present our Statement of Qualifications (SOQ) for Professional Landscape Architecture and
Arboricultural Services. We look forward to teaming with you and providing the City of Carmel with the various
services provided by our landscape architectural team.

Tanaka Design Group (TDG) has extensive experience working with municipal government entities that, like the
City of Carmel, have similar landscape and planning requirements for various capital improvement projects, all of
which require specialized knowledge of federal, state and local landscape regulations such as ADA, C.3 storm
water treatment, and water efficient landscape ordinance (WELO).

More importantly, we understand the nature of public agency service contracts in which our role is to responsively
serve as an extension of staff to provide the expertise and resources required to accomplish municipal client
goals of timely, cost effective and efficient project implementation.

A landscape architecture and urban design firm since 1994, TDG has provided a full range of services from
project programming, site analysis, schematic design and design development to construction documentation,
bidding and construction administration, compliance evaluation, and research.

We would be honored to join you and your team at the City of Carmel in fulfilling any or all of the services outlined
in the RFQ for landscape architecture and arboricultural services.

The following is a response to the information required in the SOQ:

a. The location of the firms office closest to the City of Carmel is 360 Langton Street, Suite 102, San
Francisco, CA 94103.
b. The majority of the work will not be performed locally, but nearby in San Francisco County. We have
worked on numerous projects in Monterey County.
c. The regional office representative who is able to legally execute agreements and amendments with the
City of Carmel is Robert Tanaka, Principal.

Sincerely,

Robert T. Tanaka, Principal & Project Manager, CA License No. 3199

Tanaka Design Group
360 Langton Street, Suite 102
San Francisco, CA 94103
Email: bob@tanakadesign.com
Telephone: 415-863-7800

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
 FORM A GENERAL FIRM INFORMATION

1. Firms Name: Tanaka Design Group

2. Firms Local Address: 360 Langton Street, Suite 102

San Francisco, CA 94103
3. Is your local office the Head Office? Yes Branch Office? Yes
Only Office? Yes
4. Year your firm was established: _______1994___________

5. Year your local office was established: ______1994_______

6. Primary contacts (Principals) in the local office:

Name Title Telephone E-Mail Address
Number
Robert Tanaka Principal 415.863.7800 bob@tanakadesign.com

7. List locations of no more than three (3) other offices where work may be performed (if applicable):
Address Telephone Number # of Personnel
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

8. Total employees presently employed:

a) In your local office___3__ b) In your firm___3__

9. Errors and Omissions Insurance

a) Amount your firm presently carries: $2,000,000 per 4,000,000

b) Carriers name and address:

Inspro Agents+Brokers
4020 Moorpark Avenue, #104
San Jose, CA 95117

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM B TENTATIVE PROJECT TEAM

SERVICE AREA (Select one Service Area from list in SOQ package):

A. Consultants Key Personnel

Please identify your tentative, key Project Team members, their titles/roles and primary duties:

Name Title/Role Primary Duties

Nathan Ma Project Manager CAD Management,
Construction Documentation
Kevin Sun Landscape Designer AutoCAD, Planting Design

Loc Tran Landscape Designer AutoCAD, Photoshop

B. Subconsultant and Support Services

Please identify up to four (4) key subconsultants or vendors, contact persons, and services they would provide in
order to support your Project Team.

Firm Name & Location Contact Person Support Services

BKF Engineers John Lamon (Project Manager) Civil Engineering + Land
Surveying
Hom Pisano Engineering, Inc Jay Pisano (Principal) Structural Engineering

Zeiger Engineers Ronald Zeiger (President) Electrical Engineering

Fujitrees Consulting Walt Fujii Consulting Arborist

C. Organizational Chart

Please insert an Organizational Chart of your tentative Project Team on the next page.

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
The following is the Tanaka Design Group organizational chart for this project:

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
______________________________________________________________________

FORM C RESUMES OF KEY PERSONNEL

1. Name: ____________Robert Tanaka_____________________________________________________

2. Role in this Service Area: ______Principal Owner & Project Manager____________________________

3. Years of experience Total: _34_____ With current firm: _____yes_________________

4. Education (Degree and Specialization) __Masters in Landscape Architecture______________________

5. Current Registration/Certification (State & Discipline) ____ CA License No. 3199___________________

6. Other Professional Qualifications (Publications, Organizations, Training, Awards, etc.)

_____________________________________________________________________________________

7. Relevant Project Title & Location (City & State): Sycamore Grove Park Gathering Area, Livermore CA_
- Year Completed Professional Services: _____________________2017__________________________
- Year Completed Construction (if applicable): _________________2017__________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

A gathering area was desired by the District rangers to conduct outdoor classes and project nighttime movies.
Amenities include a custom-designed shade structure, precast concrete benches, and a picnic table with
overhead solar panels to energize movie projectors or microphones.
$300,000
1 Acre
- Performed Relevant Project with Current Firm: Yes

8. Relevant Project Title & Location (City & State): Palmetto Ave. Streetscape Improvements, Pacifica, CA
- Year Completed Professional Services: _____________________2017__________________________
- Year Completed Construction (if applicable): _________________2017__________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

Tanaka Design Group worked with City of Pacifica staff and a citizens task force over a two-year period to
prepare a streetscape master plan and design guidelines. Details such entry monuments, signage and site
furnishings were developed in addition to traffic and parking layout recommendations. The final document was
used for fund raising and grant seeking purposes. Subsequently, TDG was hired to prepare the construction
documents.
$2.4 Million
Half Mile Long
- Performed Relevant Project with Current Firm: Yes

9. Relevant Project Title & Location (City & State): Southeast Branch Library, San Jose, CA____________
- Year Completed Professional Services: ____________________2016___________________________
- Year Completed Construction (if applicable): ________________2016___________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

The Southeast Branch Library in San Jose will begin construction this summer. IBI Group is the architect for this
LEED project. Tanaka Design Group designed the landscape, working closely with the City of San Jose and
South Bay Water Recycling to develop a landscape that will thrive using recycled water and where storm water
from the site will be detained.
$400,000
1 Acre
- Performed Relevant Project with Current Firm: Yes

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
______________________________________________________________________

FORM C RESUMES OF KEY PERSONNEL

1. Name: ____________Nate Ma__________________________________________________________

2. Role in this Service Area: ______Project Manager___________________________________________

3. Years of experience Total: _2.5____ With current firm: _____yes_________________

4. Education (Degree and Specialization) __B.S. in Landscape Architecture_________________________

5. Current Registration/Certification (State & Discipline) ____N/A_________________________________

6. Other Professional Qualifications (Publications, Organizations, Training, Awards, etc.)

_____________________________________________________________________________________

7. Relevant Project Title & Location (City & State): Sycamore Grove Park Gathering Area, Livermore CA_
- Year Completed Professional Services: _____________________2017__________________________
- Year Completed Construction (if applicable): _________________2017__________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

A gathering area was desired by the District rangers to conduct outdoor classes and project nighttime movies.
Amenities include a custom-designed shade structure, precast concrete benches, and a picnic table with
overhead solar panels to energize movie projectors or microphones.
$300,000
1 Acre
- Performed Relevant Project with Current Firm: Yes

8. Relevant Project Title & Location (City & State): Palmetto Ave. Streetscape Improvements, Pacifica, CA
- Year Completed Professional Services: _____________________2017__________________________
- Year Completed Construction (if applicable): _________________2017__________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

Tanaka Design Group worked with City of Pacifica staff and a citizens task force over a two-year period to
prepare a streetscape master plan and design guidelines. Details such entry monuments, signage and site
furnishings were developed in addition to traffic and parking layout recommendations. The final document was
used for fund raising and grant seeking purposes. Subsequently, TDG was hired to prepare the construction
documents.
$2.4 Million
Half Mile Long
- Performed Relevant Project with Current Firm: Yes

9. Relevant Project Title & Location (City & State): Southeast Branch Library, San Jose, CA____________
- Year Completed Professional Services: ____________________2016___________________________
- Year Completed Construction (if applicable): ________________2016___________________________
- Brief Description (Scope, size, cost, etc.) and Specific Role:

The Southeast Branch Library in San Jose will begin construction this summer. IBI Group is the architect for this
LEED project. Tanaka Design Group designed the landscape, working closely with the City of San Jose and
South Bay Water Recycling to develop a landscape that will thrive using recycled water and where storm water
from the site will be detained.
$400,000
1 Acre
- Performed Relevant Project with Current Firm: Yes

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM D EXAMPLE PROJECTS THAT BEST ILLUSTRATE

PROPOSED FIRMS QUALIFICATIONS
Project Key Number (1 to 4): 1 (Match the bottom of Form E)

1. Title of Example Project: ____Cubbys Dog Park___________________________________________

2. Project Location (City and State): ____Pleasanton, CA______________________________________

3. Year Completed Professional Services: ________2016____________________________________

4. Year Completed Construction (if applicable): ____2016____________________________________

5. Project Owners Information:

- Project Owner: ______________________________________________________________________

- Point of Contact Name: _____ Matt Gruber, City Landscape Architect____________________________

- Point of Contact Telephone Number: ______ _925-931-5672___________________________________

- Point of Contact E-Mail Address: ________ mgruber@cityofpleasantonca.gov _______________________

6. Description of Project and Relevance to this Service Area (include scope, size, cost, etc.):

Located at the staging area of a walking trail in the Bernal neighborhood of Pleasanton, Cubbys Dog Park is the
citys second off leash dog. The 1.5-acre site includes a small dog-only area in addition to an all size dog
enclosure. Amenities include two shade structures, benches, tables, drinking fountains for dogs and humans,
agility structures, and ample native trees to integrate the site into the surrounding recreational area. Surface
material is wood fiber.
Date Completed:2016
Total Gross Square Footage: 1.5 acres
Construction Cost: $550,000

7. Subconsultants from FORM B Involved with this Example Project, if any:

Firm Name Firm Location Support Service

Hom Pisano Engineering, Inc 2265 31st
Avenue, San Francisco, Structural Engineering
CA 94116

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM D EXAMPLE PROJECTS THAT BEST ILLUSTRATE

PROPOSED FIRMS QUALIFICATIONS
Project Key Number (1 to 4): 2 (Match the bottom of Form E)

1. Title of Example Project: Menlo Atherton Performing Arts Center

2. Project Location (City and State): ____Atherton, CA________________________________________

3. Year Completed Professional Services: ____ 2010________________________________________

4. Year Completed Construction (if applicable): ____ 2010____________________________________

5. Project Owners Information:

- Project Owner: _____N/A_______________________________________________________________

- Point of Contact Name: __ Ms. Louise Pacheco, Project Manager, Sequoia Union High School District__

- Point of Contact Telephone Number: _____650-369-1411 ext 2358_______________________________

- Point of Contact E-Mail Address: ________ lpacheco@seq.org __________________________________

6. Description of Project and Relevance to this Service Area (include scope, size, cost, etc.):

Tanaka Design Group was the prime consultant for the site and landscaping surrounding the Hodgett +Fung
designed building located on the campus of Menlo Atherton High School. The $33 million Performing Arts Center
community centerpiece was funded by the neighboring cities and the Sequoia Union High School District. Tanaka
Design Group redesigned the entire vehicular circulation system and expanded the much-needed parking lots;
both of which alleviated the critical mass created by the daily drop-off and pickup of students by parents. Project
elements included the design of plazas and courtyards for students and theater attendees, preservation of
massive oak trees, way-finding and entry monument signage, and a perimeter wall that helped blend the
development with the surrounding community.
Total Gross Square Footage: 9-acre site
Construction Type: New
Construction Cost: $4 million, site and landscape

7. Subconsultants from FORM B Involved with this Example Project, if any:

Firm Name Firm Location Support Service

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM D EXAMPLE PROJECTS THAT BEST ILLUSTRATE

PROPOSED FIRMS QUALIFICATIONS
Project Key Number (1 to 4): 3 (Match the bottom of Form E)

1. Title of Example Project: ______Southeast Branch Library_____________________________________

2. Project Location (City and State): ______San Jose, CA_______________________________________

3. Year Completed Professional Services: _______2016______________________________________

4. Year Completed Construction (if applicable): ________2016_________________________________

5. Project Owners Information:

- Project Owner: _______City of San Jose___________________________________________________

- Point of Contact Name: ________Stephen White____________________________________________

- Point of Contact Telephone Number: _____________408-924-0811_____________________________

- Point of Contact E-Mail Address: ______________stephen.white@IBIGroup.com___________________

6. Description of Project and Relevance to this Service Area (include scope, size, cost, etc.):

The Southeast Branch Library in San Jose will begin construction this summer. IBI Group is the architect for this
LEED project. Tanaka Design Group designed the landscape, working closely with the City of San Jose and
South Bay Water Recycling to develop a landscape that will thrive using recycled water and where storm water
from the site will be detained.
Date Completed: 2016
Construction Cost: $250,000

7. Subconsultants from FORM B Involved with this Example Project, if any:

Firm Name Firm Location Support Service

Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM D EXAMPLE PROJECTS THAT BEST ILLUSTRATE

PROPOSED FIRMS QUALIFICATIONS
Project Key Number (1 to 4): 4 (Match the bottom of Form E)

1. Title of Example Project: _____Palmetto Avenue Streetscape Improvements______________________

2. Project Location (City and State): ______Pacifica, CA_________________________________________

3. Year Completed Professional Services: _______ est. 2017___________________________________

4. Year Completed Construction (if applicable): ______ est. 2017_________________________________

5. Project Owners Information:

- Project Owner: _______________________________________________________________________

- Point of Contact Name: ________Van Ocampo, Director of Public Works___________________________

- Point of Contact Telephone Number: ________650-738-3767_____________________________________

- Point of Contact E-Mail Address: _________ocampov@ci.pacifica.ca.us____________________________

6. Description of Project and Relevance to this Service Area (include scope, size, cost, etc.):
Tanaka Design Group worked with City of Pacifica staff and a citizens task force over a two-year period to
prepare a streetscape master plan and design guidelines. Details such entry monuments, signage and site
furnishings were developed in addition to traffic and parking layout recommendations. The final document was
used for fund raising and grant seeking purposes. Subsequently, TDG was hired to prepare the construction
documents.
Date Completed: est. 2018
Construction Cost: $250,000

7. Subconsultants from FORM B Involved with this Example Project, if any:

Firm Name Firm Location Support Service

Fujitrees Consulting 24701 Broadmore Avenue, Consulting Arborist
Hayward, CA 94544

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Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
________________________________________________________________________

FORM E KEY PERSONNEL PARTICIPATION

IN EXAMPLE PROJECTS
Example Projects from FORM
D (Fill in Example Projects Key
section shown below before
No. Key Personnel From Role completing this table. Then,
FORM C place X under project key
numbers below for key
personnels participation in
Example Projects.

1 2 3 4
Bob Tanaka Principal-In-Charge X X X X
1.
Nate Ma Project Manager X X X
2.
Kevin Sun Landscape Designer
3.
Loc Tran Landscape Designer
4.

5.

6.

7.

8.

9.

10.

Example Projects Key from FORM D

No.
Title of Example Project No. Title of Example Project
1. Cubbys Dog Park 3. Southeast Branch Library
2. Menlo Atherton Performing 4. Palmetto Streetscape Improvements
Arts Center

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Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM F APPLICABLE SPECIALIZED EQUIPMENT AND RESOURCES

List specialized and/or unique equipment, vehicles, software, or other resources your firm possesses that is
advantageous or necessary to perform this service and which your firm is willing to commit locally. Equipment
may include, but is not limited to: heavy equipment, special purpose or specially-equipped vehicles, equipment,
specialized computer programs, reference manuals/codes, laboratory testing equipment, audio visual equipment,
tools, supplies, or other relevant resources.

1. Applicable Specialized Equipment

2. Applicable Specialized Software Programs

3. Applicable Reference Manuals, Codes, Data, etc.

4. Other Applicable Resources

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Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM G HOURLY RATE SHEET

Fully Burdened Hourly Rates
No. Key Personnel from FORM Role
C 2017 2018 2019

1. Bob Tanaka Principal/ $165.00/hr $ $

Project
Manager
2. Nate Ma Project $135.00/hr $ $
Manager
3. Kevin Sun Landscape $105.00/hr $ $
Designer
4. Loc Tran Landscape $105.00/hr $ $
Designer
5. $ $ $
6.
$ $ $
7. $ $ $
8. $ $ $
9. $ $ $
10. $ $ $

Fully Burdened Hourly Rates

No. Other Staff Role
(or Classifications) 2017 2018 2019
11. $ $ $
12.
$ $ $
13. $ $ $
14. $ $ $
Does your firms fully burdened hourly rates include the following?

Software Yes Vehicles Yes

Phone/Cell Yes Printing Yes
Mileage Yes Postage/Courier Yes

Please initial here to acknowledge that markups for subconsultants and other direct costs shall not exceed 10.0%

RT

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Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel
___________________________________________________________________________

FORM H ADDITIONAL INFORMATION

Provide any additional information that would further clarify your interest, expertise, similar experience, and/or
capabilities relevant to this Service Area.

Signature of Authorized Representative: ________________________________________________

Printed Name: ________________________Robert Tanaka_________________________________

Title of Signer: _____________________________________________________________________

Date Signed: _________________________September 29, 2017_____________________________

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Request for Statement of Qualifications for Professional Landscape

Architecture and Arboricultural Services, City of Carmel