[Company Name]

Procurement Analysis Worksheet

[Date]

Gray cells are calculated for you. You do not need to enter anything into them.
Procurement information
Date of purchase request
Requested by
Description of purchase

Type of purchase
Delivery date requested

Vendor information
Name of vendor
If a formal contract is in place,
indicate contract number here
Vendor address
Vendor contact number
Vendor contact name and title

Investment Year 0 Year 1 Year 2 Year 3

Initial investment $1,200,000 $0 $0 $0
Implementation costs 400,000 0 0 0
On-going support costs 0 100,000 100,000 100,000
Training costs 50,000 25,000 25,000 25,000
Other costs 0 0 0 0
Total costs $1,650,000 $125,000 $125,000 $125,000
Cumulative costs $1,650,000 $1,775,000 $1,900,000 $2,025,000

Benefits Year 0 Year 1 Year 2 Year 3

Total benefits realized $0 $1,243,675 $1,275,000 $1,342,980
Cumulative benefits $0 $1,243,675 $2,518,675 $3,861,655

Net flow (1,650,000) 1,118,675 1,150,000 1,217,980

Cumulative net ($1,650,000) ($531,325) $618,675 $1,836,655

Financial measures
Cost of capital 15%
Net present value $993,168
Payback (in years) 1.46

Signatures
Requester Notes

ApproverLevel 1 If request is denied,

please indicate reason.

ApproverLevel 2 (if required) Please provide any other

notes regarding the
procurement request.
 Annual cost/benefit summary

$4,500,000

$4,000,000

$3,500,000

$3,000,000

$2,500,000

$2,000,000

$1,500,000

$1,000,000

$500,000

$0
Year 0 Year 1 Year 2 Year 3

Cumulative Benefits Cumulative Costs