LICENSE GUIDE: YSOFT SAFEQ 6

DISCLAIMER

This License Guide is informative marketing material for information purposes only.
It may be changed, replaced or discontinued by Y Soft from time to time. Please contact your Regional Sales
Manager in case of any exception before placing an order for YSoft SafeQ licenses. Any YSoft SafeQ
software license is always subject to the most current End User License Agreement.

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Contents
LICENSE GUIDE ............................................................................................................................................... 1
YSOFT SAFEQ 6 ............................................................................................................................................... 1
YSoft SafeQ 6 license model introduction ..................................................................................................... 3
Types of YSoft SafeQ 6 licenses ................................................................................................................... 4
License Operations ........................................................................................................................................ 5
Volume Discounts .......................................................................................................................................... 5
Suites and Modules ........................................................................................................................................ 6
Possible combination of Suites ...................................................................................................................... 7
Modules Overview.......................................................................................................................................... 8
Multitenancy ................................................................................................................................................. 11
Upgrade from SafeQ 5 to SafeQ 6 ............................................................................................................... 11
Re-activation of installation .......................................................................................................................... 12
NFR Licenses ............................................................................................................................................... 13
Trial Licenses ............................................................................................................................................... 13

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YSoft SafeQ 6 license model introduction

The YSoft SafeQ 6 license model is designed to significantly speed up and simplify the process of preparing
an offer, negotiating with the customer and optimizing the solution features in order to deliver what the
customer requires.

The YSoft SafeQ 6 license model is based solely on the number of multifunction devices (MFDs) or other
printers in the customers print network; therefore deep knowledge of the technical aspects of the customers
environment, such as the amount of servers or architecture design is not required in order to prepare an
offer.

SafeQs licensing model benefits customers and organizations of all sizes:

Large enterprises the number of servers, locations or end users does not affect the license
Small to medium size organizations offers feature and license flexibility

The features in one license must be identical for the entire print environment. Within one YSoft SafeQ
installation, it is not possible to license one set of features for some printers and a different set of features for
other printers. There are a few exceptions which will be outlined throughout the document (specifically the
Reporting module and the YSoft SafeQ 6 Print Management Suite LD).

Overall, the license model saves time and money when preparing an offer and serves as a guide to select
the best mix of features and functions suitable for customer needs. To support long-term relationships and
the growth of the customers needs, the YSoft SafeQ 6 license model allows extending or enhancing
customer licenses with new modules or increasing the number of MFDs/printers covered by the license.

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Types of YSoft SafeQ 6 licenses

In this chapter, we will cover several basic concepts of the license options available with YSoft SafeQ 6. All
licenses are defined by the number of devices, selection of suite or modules and license type.

The number of devices is split into two categories:

MFDs/Printers which support YSoft SafeQ embedded or mobile terminals

o These devices require a License with Embedded Terminal
MFDs/Printers which support either other Y Soft hardware or no terminals
o These devices require a License without Embedded Terminal

YSoft SafeQ 6 can match specific customer needs by offering a selection of modules or predefined suites.
Learn more in the Suites and Modules sections.

Two types of licenses are available for customer purchase:

Perpetual licenses allow the customer to make an upfront purchase of the product license. The license
does not expire, however it does not include software support and services.

The first year of a YSoft SafeQ license requires the purchase of at least one year of bundled Software
Support and a SLA (Service Level Agreement) level (Basic, Silver, Gold or Platinum).

Subscription licenses enable customers to pay on a monthly or quarterly basis. The two most common
customer benefits for subscription licenses are:

Customer wishes to include the YSoft SafeQ license as part of the organizations operating
expenses (OPEX) instead of capital expenses (CAPEX), along with the rest of their print services
Deployment of MFDs/printers with YSoft SafeQ is split into several phases over longer periods and
the customer wishes to pay only for the devices which are deployed

Subscription licenses include software support with Silver SLA or higher by default.

Note:

Both Perpetual and subscription licenses can be extended with additional devices, software
support with higher-level SLAs and new modules

Different levels of SLA can be used for one customer, but at the same time, there can be only one
valid SLA per customer

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License Operations

The following license operations are permitted and available during the license lifetime:

Change the amount of devices included in the license

Change an existing license by adding modules or moving to another suite
Consolidate multiple licenses and support agreements
Renew existing support agreements
Upgrade the version of the installation
Change the level of SLA
Re-activation of license on a new HW (server) based on request

Volume Discounts

Another advantage of YSoft SafeQ 6 licensing is the possibility to apply volume discounts that help optimize
prices and deliver an even more attractive offer to the customer. The discount is derived from the number of
MFDs/printers connected to YSoft SafeQ either:

Within one order

Within an existing installation
Based on a valid quote from a YSoft Regional Sales Manager

By increasing the number of devices, an existing installation may enter a higher volume discount level. The
new level is valid for that particular order as well as any new orders.

The standard volume breaks in YSoft SafeQ 6 are:

1-9 devices
10-49 devices
50+ devices

Customers with 200+ devices are eligible for (G)MA pricing, which can be provided by Y Soft Regional Sales
Managers.

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Suites and Modules

The YSoft SafeQ platform offers comprehensive enterprise print management and document capture
workflows through a choice of easy-to-use, easy-to-deploy software suites. Each suite is modular an
organization can choose an entire suite or just the suite modules that are right for them today. Adding more
features from one suite to another is easy. As some modules are shared among suites, you never pay twice
when adding features.

YSoft SafeQ Enterprise Suite

YSoft SafeQ Enterprise Suite combines centralized enterprise print management for 2D and 3D devices with
advanced document capture and workflow processes in a single solution; maximizing productivity, reducing
costs and increasing document security.

Modules include:

Authentication
Print Roaming
Reporting
Credit and Billing
Rule-Based Engine
Mobile Print
Core Workflows - including some complementary connectors
Advanced Workflows - including two connectors (2 pcs. from Category A or B)
Optional connectors 2D Barcodes*

*2D Barcodes module availability to be announced via Y Soft Partner Portal

YSoft SafeQ Print Management Suite

YSoft SafeQ Print Management Suite provides organizations with a centralized enterprise print management
solution designed to reduce the costs of 2D and 3D print services, increase document security and improve
workflow productivity through a set of core document scanning features.

Modules included:

Authentication
Print Roaming
Reporting
Credit and Billing
Rule-Based Engine
Mobile Print
Core Workflows

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YSoft SafeQ Workflow Suite
YSoft SafeQ Workflow Suite takes the complexity out of scanning and document workflow. Combining the
document capture features of YSoft SafeQs Core and Advanced Workflows, organizations can work smarter
and maximize productivity while using digital workflow processes that result in consistent, accurate data
capture. The Suite includes the YSoft SafeQ essential print management modules for secure access to
perform document capture processes and to improve the security of documents in the workflows.

Modules included:

Authentication
Reporting
Rule-Based Engine
Core Workflows - including defined complementary connectors
Advanced Workflows
Optional connectors 2D Barcodes*

*2D Barcodes module availability to be announced via Y Soft Partner Portal

YSoft SafeQ Print Management Suite LD (Limited Devices)

Organizations that wish to deploy print management on small, often inexpensive, printers need a solution
whose cost doesnt outweigh the benefits. YSoft SafeQ Print Management Suite LD provides all the benefits
of a centralized print management solution, with core document capture features, for select multifunction
devices or network printers (for the full list of select devices, please consult HCL on Partner Portal). When
the MFD or network printer does not have a display or does not support an embedded terminal, YSoft SafeQ
Print Management Suite LD can be used with the new YSoft SafeQ 6 Mobile Terminal Application.

Modules included:

Authentication
Print Roaming
Reporting
Credit and Billing
Rule-Based Engine
Mobile Print
Core Workflows

The Print Management Suite LD can be used in conjunction with the YSoft SafeQ Print Management or
Enterprise Suites.

Possible combination of Suites

There are two suites mentioned above which can be easily combined and offer the customer a more suitable
solution: YSoft SafeQ Enterprise Suite combined with YSoft SafeQ Print Management Suite provides
customers much more than simply using each of them separately. Customers can benefit from all the
features of these two suites at the same time for a very cost effective solution. Additionally, this combination
supports Partners in meeting their requirements and challenges.

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Modules Overview

For customers who have a lower budget, or do not require the full set of features provided by one of the
YSoft SafeQ 6 suites, individual sets of features (modules) offer a simple and flexible solution. It is possible
to suggest an exact combination of modules that meet the specific customers needs. You can freely
combine modules so that they provide the optimal solution for customers who know exactly what functions
they need and for an affordable price.

The modular system can be also used as a first step in using YSoft SafeQ. If the customer is not yet certain
which features they require, they can start with one module and purchase other modules as needed..

While most modules work independently, there are some that require other modules in order to function.
Below is a matrix of the module compatibility requirements:

MODULES REQUIRED

Core Workflows
Print Roaming
Authentication

Rules-Based

Mobile Print
Credit and

Workflows
Advanced
Reporting
FUNCTIONALITY REQUIRED

Engine
Billing

Authentication X
Print Roaming X X
Reporting X
Credit and Billing Y Y X
Rules-Based Engine Y Y X
Mobile Print Y Y X
Core Workflows X X
Advanced Workflows X X X
X = essential module Y = non-essential; required for certain functionality

The following section describes each module and provides examples of possible combinations of modules.

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Authentication
This is an essential module for enabling secure access to the native functions of the MFD (copying and
scanning). MFDs are automatically locked until a user authenticates with an ID card or other means of
authentication (i.e. username/password combination or PIN code). This module also enables users to print
jobs sent to the MFD via a YSoft SafeQ direct queue. (To print via secure or shared queue, the Print
Roaming module is required).

Print Roaming
The Print Roaming module enables users to print documents at any MFD/printer or 3D printer (note: see list
of compatible devices in YSoft HCL) in the print network through the use of the Y Soft Embedded, External
or Mobile Terminals. The user is also able to manage their print jobs directly at the MFD/printer using the
Embedded Terminal, External or Mobile Terminal, depending on the device capabilities. For example, the
user can reprint or delete a job, or mark the job as a Favorite for quick reprints anytime. The Authentication
module is required.

Reporting
The Reporting module enables administrators to display clear and comprehensive information about the print
environment. Reports with details on how individuals, teams or departments print can be displayed in the
YSoft SafeQ management interface or automatically generated and sent periodically via email.

The Reporting module can be purchased as a standalone option for particular MFDs/printers in the network.
For example, a customer may decide to purchase the YSoft SafeQ Enterprise Suite which covers 10 MFDs,
and in order to cover three legacy network printers they purchase three Reporting modules to track costs
and operations related to these three printers, too.

Credit and Billing

The Credit and Billing module enables automatic withdrawal of money from a users account for each page
the user prints, scans and copies on an MFD/printer. Administrators are able to define multiple price lists for
individual MFDs/printers, users or groups. Instead of money, quotas can be set up per user or groups of
users. These features require the Authentication module so the MFD/printer can be locked for copies and
scans until the user authenticates, enabling a charge for copies and scans.

This module also enables multi-level project accounting codes.

Additionally, we highly recommend combining the Credit and Billing module with the following:

Reporting Working on a project, users can enter billing codes so that prints, copies and scans can
be allocated toward the project or client for billing
Print Roaming Users can print documents at any MFD/printer with the terminals showing the status
of the credit account and changes.

Rule-Based Engine
The Rule-Based Engine module is used primarily to optimize the print environment and reduce costs further
by using print rules. This module enables the administrator to set up a wide variety of rules, such as forced
monochrome and duplex printing, for the entire company, individual users or departments.

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Mobile Print
The Mobile Print module dramatically streamlines user workflow by allowing them to send print jobs via email
and web interface from their mobile devices (such as tablets or smartphones). Mobile Print also features
native printing from iOS/OS X devices. The YSoft SafeQ server verifies the job and places it in a print queue,
allowing the print to be released at any compatible MFD/printer in the network.

This module is an added value for customers who want to increase efficiency and support user mobility and
productivity within the print environment.

The Mobile Print module is suitable for use with all other modules. The Authentication module is required.
Y Soft recommends using the Mobile Print module with the Print Roaming module.

Core Workflows
With the push of a single button, users can scan directly to their email or default networked folder. The
module also includes secure scanning to 3rd party and cloud services such as Microsoft SharePoint, Dropbox
Business and Dropbox Enterprise with folder browsing and file storing under the users identity. Scan to
email, home folder or a predetermined location via scripts is also possible, allowing integration into existing
business processes. The Authentication module is required.

The Core Workflows module offers a set of complementary Workflow Connectors. Workflow
Connectors enable integration with many mainstream, 3rd party systems.

The Core Workflows module is required in order to purchase additional (optional) Workflow Connectors.

Customers seeking integration of the document capture process with other systems may choose to
purchase connectors from a growing library of connector(s) available.

A list of currently available Workflow Connectors is published at: https://www.ysoft.com/en/safeq-workflow-

suite/connector-library

Advanced Workflows
In addition to Core Workflows, the Advanced Workflows module offers a world-class OCR (Optical Character
Recognition) engine (working in unlimited OCR mode), Encryption, MRC (Mixed Raster Content)
compression, image cleanup, append or prepend pages, blank page removal, highlight text naming and
searchable PDF, DOC, XLS. Authentication and Core Workflows modules are required for the Advanced
Workflows module.

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Multitenancy

YSoft SafeQ enables deployment of multitenancy. Multitenancy follows the concept of a shared economy,
allowing print service providers to manage multiple customers with one SafeQ Management Server. Shared
costs of the Management Server mean that both the print service provider and customers (each tenant) save
on the total cost of ownership.

Multitenancy is a feature enabled with a special license after the first installation of YSoft SafeQ, indicating
that the solution will host multiple customers. Each customer has their own license for YSoft SafeQ, based
on the number of devices and modules used.

Upgrade from SafeQ 5 to SafeQ 6

The upgrade from YSoft SafeQ 5 to YSoft SafeQ 6 is enabled in direct or cross upgrade ways as described
below:

Direct upgrade:

If the customer already has YSoft SafeQ 5 Suite, they can upgrade directly to YSoft SafeQ 6 Print
Management Suite
If the customer already has YSoft SafeQ 5 module(s), they can upgrade like-for-like YSoft SafeQ 6
modules

These two upgrade options are free of charge if the customer has a valid software support license.

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Cross Upgrade:

A cross upgrade is available for customers who wish to enhance parts of their YSoft SafeQ 5 system
with relevant parts of YSoft SafeQ 6. Cross upgrade options are shown in the diagram below

All possible cross upgrade options require an additional purchase

Re-activation of installation

A YSoft SafeQ 6 license can be used on only one server at a time to prevent misuse. This applies to all
types of licenses without exception (including Trial and NFR). In justified cases when you need to change the
server, do not hesitate to send us this request with respective Support ID (MA number) via
licenses@ysoft.com. The Sales Operations team takes care of it and lets you know about activation options
update. Afterward, you can easily re-activate your installation on a new hardware.

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NFR Licenses

Y Soft offers partners NFR (Not For Resale) licenses intended for internal partner use, a long-term
evaluation by a partner or for presentation and marketing-related purposes (showrooms) to aid in the
acquisition of new customers. NFR licenses have the following characteristics:
Not for end customers
Valid for 12 months after expiration, a new license must be created
Automatic notification via the admin dashboard if an expiration date is approaching
Up to 50 devices allowed
Includes Software Support with Platinum SLA for 1 year

Activation process:
Partner downloads the SafeQ package from Partner Portal and installs it - without activating Trial
license
Partner requests the NFR license via licenses@ysoft.com which will be processed by Y Soft Sales
Operations
Partner uses the NFR license to activate the installed product

If a partner activates a Trial license before contacting us for an NFR license, the new NFR license can be
activated over the Trial license.

Trial Licenses

Y Soft SafeQ Trial license is intended for demonstration or evaluation of YSoft SafeQ in the customers
environment (if the end customer or partner needs it). Trial licenses have the following characteristics:
For partner and end customer
Valid for 30 days (default)
Extension is possible up to 90 days (3 months)
In justified cases, Y Soft enables a further extension up to 6 months if required and upon Y Soft
management approval
Includes Software Support with Silver SLA for 1 month

Activation process:
Trial licenses can be activated from within the product and requires access to Partner Portal

Extension process:
Extension requests are to be sent to licenses@ysoft.com and will be processed by Y Soft Sales
Operations

Note that the formerly used designation Demo license, refers to a Trial license and means the same
type of license

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 Document version:
6.02.00

Valid from:
January 23, 2017

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