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Release letter Version 3.1.00 sampling plan

News and changes for suppliers

(All news and changes are as well visualised and explained in the Self training programme.)

Content
BeOn Version 3.1.00 KVP sampling plan Go live 09.08.2011.............................................. 2
1 KVP sampling plan ......................................................................................................... 2
1.1. General ..................................................................................................................... 2
1.2. Workflow supplier - summary ................................................................................... 2
2 Creation of a new Initial Sample Inspection Reports ........................................................ 3
2.1.1. Effect of the transfer of competences and sampling plan on the ISIR .............. 4
2.1.2. Tab Supplier Data .......................................................................................... 4
2.1.3. Tab Part data .................................................................................................. 5
2.1.4. Tab Planning data .......................................................................................... 6
2.1.5. Tab Self assessment ...................................................................................... 7
2.1.6. Tab Forms ...................................................................................................... 8
2.2. Tab ISIR processing overview.............................................................................. 10

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BeOn Version 3.1.00 KVP sampling plan
Go live 09.08.2011
1 KVP sampling plan
1.1. General

The release KVP-sampling plan was introduced to reduce the expense of the formal
sampling process of the VW AG, to optimize the handling of sample parts and therefore
shorten the time needed to complete the sampling (sentencing). Please be aware, that the
amount of samples to be delivered can be less than five samples and that the delivery points
for dimensional, laboratory and fit assessment can differ.

1.2. Workflow supplier - summary

- The supplier fills in the tab Supplier data (unchanged).

- The tab Part data will only allow you to enter the part number (all other fields are
locked)
- After entering the part number, the system checked, if the sampling will be done at
the selected plant or is carried out at the other VW Group plant (transfer of
competences).
- Where a transfer of competences has been created by the customer, the new plant
will be automatically transferred to the tab supplier data
- In the second step a further background check takes place whether it is a sampling
via certificate and / or if there is a KVP sampling plan ( if not, only the correct SQA
Engineer to the new plant will be determined and shown, everything else remains the
same)
- Sampling via Certificate can require samples, which are planned for certain delivery
points.
- Should there be a systematic planned sampling (KVP sampling plan) the content of
the tab supplier data will be changed! The field Delivery Point will refer to a new
menu point Planning Data
- The Planning Data will display the data the customer (VW AG) has planned. The
supplier will be asked to pay attention to this information, when samples are sent.
- The menu point Forms will be extended with delivery labels. The labels generated in
here must be used for marking the parcels which contain the initial samples.
- The supplier shall send the parts (parcels) to the VW delivery point, defined in the
planning data.
- If the part number is authorised for sampling via certificate, then the in described
functions of the Release letter V 2.1.0 will be activated.
- The self assessment of the supplier to Dimensions and Laboratory are with
Version V- 3.1.0 mandatory and are to be filled out by the supplier.
- All other steps are indifferent to the previous release (sending in status Checking
and response of customer when ISIR is closed).

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2 Creation of a new Initial Sample Inspection
Reports
2.1. Creation of a new sample reports
Step 1)
The creation of a new Initial Sample inspection Report (ISIR) is at the beginning the same as
previous version:

- Choose Recipient plant

- Choose Delivery point
- Choose Reason for sampling, if needed enter a comment
- Choose local supplier number
and click save to confirm the entries made.

123456789 123456789

Step 2)

With the change over to the tab Part Data the cursor will be in the field of the Part number.

The creation of the ISIR starts with this field. After the part number is entered, click save.

123456789 123456789

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Step 3)

If your chosen combination Recipient plant and part shows a responsibility transfer for the
sampling activity (transfer of competences) to a different plant of VW Group, you will be
alerted with the amber notification bar at the top of the page and the responsible recipient
plant will be shown.

At the same time the system is checking if this part number plant (and part number
supplier) combination has a sampling via certificate and/ or sampling plan defined. The
result will be shown in a similar notification.

If neither transfer of competences nor a sampling plan or sampling via certificate apply,
the usual rules for editing an ISIR are applicable.

2.1.1. Effect of the transfer of competences and sampling plan on the ISIR

2.1.2. Tab Supplier Data

The display of the plant in the section Recipient will automatically be changed to the plant
which has been defined for the responsibility of sampling. The supplier will not be able to
change this ISIR back to the originally selected plant.

The new SQA Engineer will be displayed. The delivery point refers to the newly created tab
planning data.

123456789 123456789 Wagen,Volker

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2.1.3. Tab Part Data

The information for the delivery note number, delivery note date and the amount of samples
will also refer to the tab planning data.

123456789 123456789

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2.1.4. Tab Planning Data

The tab Planning Data contains important information for the planned delivery of initial
samples. We are asking for the strict compliance with this requirement.

Planned amount of samples, addresses of the delivery points and comments of the customer
can be view in the area B of this tab. The area A allows you to enter your own data to
the delivery.

Attention:

Changes to the Planning Data

shall only be made after agreement with the recipient!

A B

If the data which are entered for the first delivery point are in line with all the other delivery
points,

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then you could click the button :
to take over the content for all the other delivery points.

By clicking the button

save you complete the

editing of the planning

data.

2.1.5. Tab Self assessment

The completion of this tab is mandatory.

Entries different to 1 require a comment.

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2.1.6. Tab Forms

2.1.6.1. Print of VDA Front Sheets

A sampling plan could include up to 3 different delivery points at different VW AG plants. By

clicking on the button VDA- Coversheets a PDF file is generated, which includes a VDA
Cover Sheet for each delivery point.

2.1.6.2 Printing of Delivery Labels

To ease the handling of parts within the VW AG, parcels with Initial
samples have to be clearly uniquely labelled, so that the parcel
can be distinguished from the outside. For that reason a new tab
has been included in the menu point Forms.

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Click onto this menu point and a new tab will open, in which a selection can be made for
which delivery point a delivery label shall be printed. Next to this choice you can select which
format the label should be printed out. This is especially useful for label printers.

As soon as the status of the ISIR is changing into Checking you will be notified in a special
window to print the delivery labels and VDA Cover Sheets. You can print directly from this
alert window. You must confirm that the print has been successful.

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 2.2. Tab ISIR processing overview

The tab ISIR processing overview has been extended with a new filter.

- In the pull down menu plant you can restrict the amount of results to only the onles
of the plant of interest for you.

- In the field type of sampling following

restrictions can be made:

No restrictions: all results

will be shown,

sampling: displays only ISIRs, which are neither sampling via

certificate nor planned sampling parts,

sampling via certificate: displays only ISIRs, which are classed as

sampling via certificate,

sampling plan: displays only parts which are classed as planned

sampling parts

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 - The activation of the box helps to keep the overview in
the status creation. In here you will only see your own reports of the external
creator in the status entry.

- The restriction of the overview for own supplier ISIR numbers is possible

111

SupplierReportNo.

- Restriction of local supplier number of the customer is possible

- For a quick search for the planned sampling parts you can use the field Barcode.
With the usage of a hand held scanner (Barcode is available on the delivery labels
and the VDA Cover sheet) a restriction of the ISIR working overview will be reduced
to the actual part. If this is the case any other filter criteria will be ignored.

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