Field Trip Planner

Topic: _______________________________________________________________________________
Budget: $_____________ This includes for: _______________________________________________
Learning Objectives: ___________________________________________________________________
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Dates available: ___/___/___, ___/___/___, ___/___/___, ___/___/___ Chosen Date: ___/___/___
Teaching Staff: ________________________________________________________________________
Parents/guardian volunteers: ____________________________________________________________

Field Trip Ideas: _______________________________________________________________________

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TRANSPORT OPTIONS:
Pickup Time from School: _________________ Pickup Time from Location: _________________

Option 1: _____________________________________________ Cost: $___________________

Contact Details: __________________________________________________________________
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Option 2: _____________________________________________ Cost: $___________________

Contact Details: __________________________________________________________________
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Option 3: _____________________________________________ Cost: $___________________

Contact Details: __________________________________________________________________
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 Student
Field Birthdays
Trip Planner

FIELD TRIP SITE CHECKLIST

Accessibility e.g. parking _____________________________________
Place to have a large group discussion _____________________________________
Bathrooms _____________________________________
Walking distances _____________________________________
Student visibility for chaperones _____________________________________
Safety e.g. nearby construction or road works? _____________________________________
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LOCATION OPTIONS: http://www.oklahomahomeschool.co
m/pdf%20documents/Field%20Trip
m/pdf%20documents/Field%20Trip
%20Unit%20Planner.pdf
Option 1: _______________________________________________________________________
%20Planning%20Guide.pdf
Cost: $___________________________ Opening Hours: ___________________________________
Travel Time from School: __________________________________________________________
Special Requirements: ______________________________________________________________
Contact Details: __________________________________________________________________
Notes: ________________________________________________________________________________
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Option 2: ______________________________________________________________________
Cost: $___________________________ Opening Hours: ___________________________________
Travel Time from School: __________________________________________________________
Special Requirements: ______________________________________________________________
Contact Details: __________________________________________________________________
Notes: ________________________________________________________________________________
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Option 3: ______________________________________________________________________
Cost: $___________________________ Opening Hours: ___________________________________
Travel Time from School: __________________________________________________________
Special Requirements: ______________________________________________________________
Contact Details: __________________________________________________________________
Notes: ________________________________________________________________________________
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 Field Trip Checklist
TO DO:
Apply for administrative approval __________________________________
Permission to proceed with trip granted __________________________________
Choose date for field trip __________________________________
Reservations made for field trip site __________________________________
Arrange transport to and from field trip location __________________________________
Pre-visit to field trip site if applicable __________________________________
Permission slips sent __________________________________
Permission slips returned __________________________________
Parent/guardian volunteers arranged __________________________________
Parent/guardian volunteers briefed on schedule __________________________________
Make arrangements for food if applicable __________________________________
Transport costs paid ___/___ ($_________) __________________________________
Admission costs paid ___/___ ($_________) __________________________________
Food costs paid ___/___ ($_________) __________________________________
Develop schedule for the day __________________________________
Arrange for special equipment if required __________________________________
Prepare name tags for students and chaperones __________________________________
Inform administration of students attending the trip __________________________________
Make alternative arrangements for students who will not be going on the trip
Notify other teachers if students attending the trip will be unable to attend their class
Brief students on the field trip including behaviour expectations

DAY BEFORE FIELD TRIP:

Place a class list, groups list, permission slips and student emergency contact forms in a folder
Brief students on the schedule for the day of the field strip
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RESOURCES:
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 Student
Field Birthdays
Trip Planner

Day of Field Trip Checklist

Pass out name tags
5am Divide class into groups
Assign each student a buddy
Students-bathroom stop before departure
6am Head count/roll call
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7am
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8am _____________________________________
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9am I need to Bring:

Cell phone
Contact numbers of parents & school
10am Transport phone number e.g. bus driver
First aid kid, hand sanitizer, Kleenex
Student worksheet/s
11am Student groups list
Permission slips, roll call and name tags
Special equipment e.g. camera
12pm
Money for admission
Bags if students get motion sickness
1pm Special needs e.g. medication
Hat & Sunscreen
Map
2pm Pens, pencils, clipboard ect.
Rain gear
Rubbish bag
3pm _____________________________________
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4pm _____________________________________
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5pm
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6pm _____________________________________
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 Student
Field Birthdays
Trip Planner
Field Trip Unit Planning Guide: ________________________________________________
4 Weeks Before ___/___ - ___/___
Prep Work Monday Tuesday Wednesday Thursday Friday

3 Weeks Before ___/___ - ___/___

Prep Work Monday Tuesday Wednesday Thursday Friday

2 Weeks Before ___/___ - ___/___

Prep Work Monday Tuesday Wednesday Thursday Friday

1 Weeks Before ___/___ - ___/___

Prep Work Monday Tuesday Wednesday Thursday Friday

After the Trip ___/___ - ___/___

Prep Work Monday Tuesday Wednesday Thursday Friday

Assessment based on field trip:

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 Student
Field Birthdays
Trip Planner

FIELD TRIP REFLECTION:

Were the learning objectives achieved?
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Did the students enjoy the field trip?
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Was there adequate time?
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Was there adequate staff and adult supervision?
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What did the chaperones think of the trip?
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What could be improved on?
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What additional materials and/or resources are needed for next time?
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Notes: _______________________________________________________________________________
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 Field
StudentTrip
Birthdays
Groups
Chaperone: ____________________________
Phone number:__________________________
Students:
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Chaperone: ____________________________
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Chaperone: ____________________________
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Chaperone: ____________________________
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Students:
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Chaperone: ____________________________
Phone number:__________________________
Students:
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Chaperone: ____________________________
Phone number:__________________________
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Chaperone: ____________________________
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Chaperone: ____________________________
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Students:
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 Field
StudentTrip
Birthdays
Notes

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 LetterStudent Birthdays
to Parents & Guardians
Dear _______________________________________,

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Time to meet: __________ am/pm Where to meet: ___________________________________

Transport to and from: _________________________________________________________________
What to wear: ________________________________________________________________________
Lunch arrangements: ___________________________________________________________________
Costs: ________________________________________________________________________________

Directions: ____________________________________________________________________________
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What to bring:
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 LetterStudent Birthdays
to Parents & Guardians

If you are able to chaperone, this will involve: _____________________________________________

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Should you have any questions about the field trip, I can be contacted via: ____________________
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Please return the consent form by: ________day ___/___/___

CONSENT FORM
I _________________________consent to my child/children __________________________________
attending the field trip to _______________________________________________________________
Transport Arrangements: _______________________________________________________________
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Special Requirements e.g. Medication: ____________________________________________________
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I am able/unable to assist in a chaperone position for this field trip on ___/___/___ from
______am/pm to ______am/pm.

Should you wish to discuss any of the above, I can be contacted on: ___________________________
_______________________________________ (available days) from ______am/pm to ______am/pm

Parent/guardian: ___________________________ Name: _______________________________

Signature

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