11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

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Clearing of Foreign Customer -

Dierence goes to valuation account
insted of Prot and Loss Gain/Loss
account
This question is answered

https://archive.sap.com/discussions/thread/3364331 1/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Dear Experts,

I am facing one issue related to foreign exchange posting at the time of foreign customer clearing. The
scenario is User is trying to clear foreign customer posted with EURO currency. but while simulating the
entry, the currency difference is going to valuation account and not to the Profit and loss gain loss account. In
production system I am facing this problem. I have tested the same in Quality system, there is working fine.
The entry has posted correctly to the respective accounts which we have maintained in OB09.

I have checked both the configurations again and again, but not able to find out where the problem in Production
System.

I have noticed one more thing that if I change the date for posting that is current date system considers both
the accounts i.e. Gain and loss and valuation.

Please help me with this to get some idea.

Thanks in advance.

Prasad

Tags: sap_erp_financials, enterprise_resource_planning

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prasad satam (https://people.sap.com/prasad.satam)

June 21, 2013 at 04:33 AM
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https://archive.sap.com/discussions/thread/3364331 2/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Correct Answer

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2) replied May 25, 2013 at 08:17 AM

Hi Prasad,

As per accounting standards, debtors has to be reinstated at the end of financial year as per the
exchange rate at the closing of financial year. So if the debtor arises in the previous year it needs to
reinstated at the end of the year. So the difference will be posted to valuation gain/loss GL account as
you configured in OB09 but this will be posted only at the time of clearing. If you are clearing the
account current year, the exchange rate difference will be calculated for the difference between
debtors reinstated value as per today's exchange rate and the opening debtor(that is reinstated value
of previous year closing balance). This difference will be posted to Exchange rate difference realized
GL account you configured in OB09.

For example. Lets assume You have raised one bill on a customer on 30.09.2012 for 100 USD,
Exchange rate at that time was 50, on 31.03.2013 exchange rate was 52 and on 25.05.2013 it was 55.

So if you clear today Rs.200(100*(52-50)) would go to valuation gain account and Rs.300(100*(55-
52)) would go to exchange rate difference account.

Hope it clarifies.

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12 replies

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David K (https://people.sap.com/sridhar.shetti)replied

May 24, 2013 at 23:02 PM

https://archive.sap.com/discussions/thread/3364331 3/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Hi Prasad,

please use T code OBA1to see which accounts assigned for

1) Exch. Rate Diff. using Exch. Rate Key- KDB

2) Exchange Rate Dif.: Open Items/GL Acct- KDF

and also

3) Payment diff.for altern.curr.(offset)- KDZ

Regards

Sridhar

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Correct Answer

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2)replied

May 27, 2013 at 23:15 PM

Hi Prasad,

As per accounting standards, debtors has to be reinstated at the

end of financial year as per the exchange rate at the closing of
financial year. So if the debtor arises in the previous year it needs
to reinstated at the end of the year. So the difference will be posted
to valuation gain/loss GL account as you configured in OB09 but
this will be posted only at the time of clearing. If you are clearing
the account current year, the exchange rate difference will be
calculated for the difference between debtors reinstated value as
per today's exchange rate and the opening debtor(that is reinstated
value of previous year closing balance). This difference will be
posted to Exchange rate difference realized GL account you
configured in OB09.

For example. Lets assume You have raised one bill on a customer
on 30.09.2012 for 100 USD, Exchange rate at that time was 50, on
31.03.2013 exchange rate was 52 and on 25.05.2013 it was 55.

So if you clear today Rs.200(100*(52-50)) would go to valuation

gain account and Rs.300(100*(55-52)) would go to exchange rate
difference account.
https://archive.sap.com/discussions/thread/3364331 4/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Hope it clarifies.

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prasad satam (https://people.sap.com/prasad.satam)replied

June 13, 2013 at 16:31 PM

Dear Experts ,

Thanks for your reply. I am attaching here one ref entry of

customer clearing to have some idea about system behavior.

System is giving effect to gain and loss account and also other
receivables (Valuation) account.

Kindly check and help to analyses the same.

Regards,

Prasad

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Sagar Dandekar (https://people.sap.com/sagar1985)replied

June 14, 2013 at 20:40 PM

Hi Prasad,

Based on Sethuram's reply above and your screenshot, check

configuration in your production environment .

Transaciton Code - OBA1

Transaction Key - KDB

Rolling valuation exp and rev accounts

https://archive.sap.com/discussions/thread/3364331 5/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Thanks,

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prasad satam (https://people.sap.com/prasad.satam)replied

June 16, 2013 at 11:51 AM

Hi Sagar,

Thanks for your reply. I have checked accounts maintained in KDB.

This valuation account is not maintained over there.We have only
two accounts there i.e. P&L Gain and Loss account.

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2)replied

June 15, 2013 at 09:23 AM

Hi,

You mentioned earlier that it is working fine in quality client then, it

is better you check whether you have moved all the Transport
Request related to this to production client.

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prasad satam (https://people.sap.com/prasad.satam)replied

June 16, 2013 at 11:51 AM

Hello Expert,

I have already transported the request from IDT to IDQ and IDP.
Other than IDP its working perfect in both IDQ and IDT.

Kindly suggest.

https://archive.sap.com/discussions/thread/3364331 6/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Regards,

Prasad

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2)replied

June 18, 2013 at 05:51 AM

Hi Prasad,

Kindly send screenshots of OB09 and OBA1 configs completely.

Let me try to help you.

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prasad satam (https://people.sap.com/prasad.satam)replied

June 18, 2013 at 13:22 PM

Hello,

As required plese find below screenshots:

OBA1

OB09

https://archive.sap.com/discussions/thread/3364331 7/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Please help.

Regards,

Prasad

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2)replied

June 19, 2013 at 09:19 AM

Hi Prasad,

As I explained earlier, the amount flows to GL 14199994 and

20100000 pertains to previous year/s exchange rate gain/loss and
the amount flows to 25100000 pertains to the exchange rate
difference arised during the year(01.04.2013 to 22.05.2013). So
the accounting entry flown is absolutely fine.

https://archive.sap.com/discussions/thread/3364331 8/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

You said in QAS it is working fine, there all the entries(including the
original customer billing and clearing) must be occured in the same
year so there is no need of valuation adjustment account and only
exchange rate gain/loss will occur.

Hope it clarifies.

If still more doubts persist revert back with transaction data also
i.e. when billing raised exchange rate on that day and exchange
rate as on 31.03.2013 and 22.05.2013 for both production and
QAS clients.

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prasad satam (https://people.sap.com/prasad.satam)replied

June 19, 2013 at 23:57 PM

Hello Expert,

Thanks again for your valuable reply. I am clear with the

explanation you have given above.

I am trying to cross verify the valuation done previously. Kindly can

you guide me which report or table can be used for identifying
Customer wise valuation postings.

I am checking with new clearing for different customer which is

kept pending because this additional postings.

Below is the customer clearing entry

https://archive.sap.com/discussions/thread/3364331 9/11
11/21/2017 Clearing of Foreign Customer - Difference goes to valuation account insted of Profit and Loss Gain/Loss account

Screen of Gl account with line items:

In this case both entries of clearing line items are passed on same
date, and after clearing through F-32 above accounting entry is
getting generated.

Again I am not able to work out the calculation of Rs.192004.18

and 180153.02 like from where it has determined this difference.

Please help.

Regards,

Prasad

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Sethuraman Ganesamurthy (https://people.sap.com/sethuraman.ganesamurthy2)replied

June 21, 2013 at 12:52 PM

Hi Prasad,

I dont think there is any direct report but you could run FBL3N for
that GL and take those document numbers and use it as input for
FBL5N report. Give customer number as 1 to Z. You will get the list
from which you could review further.

Hope it helps.

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