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Project Report: A Study On Export Procedure at Gac (India) Shipping PVT - LTD
Project Report: A Study On Export Procedure at Gac (India) Shipping PVT - LTD
The Information and data given in this report is authentic to the best of
my knowledge.
FAHADT.P
2
ACKNOWLEDGEMENT
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TABLE OF CONTENTS
SL NO TITLE PAGE NO
1 ABSTRACT 5
INTRODUCTION 7
2.1 Objectives 9
2.2 Scope and limitation 9
2
2.3 Industry profile 10
2.4 Company profile 18
31
3 RESEARCH METHODOLOGY
32
4 REVIEW OF LITERATURE
68
5 FINDINGS & SUGGESTIONS
CONCLUSION 69
6
70
7 REFERENCES
4
ABSTRACT
5
by the importer or his authorized agent. The Central Board of Excise and
Customs (CBEC) have prescribed the procedures through notifications,
rules, regulations and circulars which are implemented by field
formations. These are updated and modified according to the need,
demands of trade and to improve the efficiency of the system.
6
INTRODUCTION
k.consists of all stages that are required to satisfy the customer request.
It starts from supplier passes through manufacturer, distribution, retailer
and finally reaches the customer.
7
availability of proper organizational infrastructure, culture and
management policies.
8
Objective of Study
9
INDUSTRY PROFILE
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SHIPPING INDUSTRY
Shipping industry is the industry devoted to moving goods or passengers
by water. It is the most environmentally friendly form of transport.
Passenger operations have been a major component of shipping, but air
travel has seriously limited this aspect of the industry. The enormous
increase, however, in certain kinds of cargo, for example, petroleum, has
more than made up for the loss of passenger traffic. Although raw
materials such as minerals such as mineral ores, coal, lumber and other
food stuffs supply a vast and still growing volume of cargo, the
transportation of manufactured goods has increased rapidly since world
war II.
NATURE OF SHIPPING INDUSTRY
Shipping is a private, highly competitive service industry. The shipping
industry is divided into several categories liner service, tramp shipping,
industrial service, and tanker operations all of which operate on well
established routes.
LINER SERVICE
Liner service consists of regularly scheduled shipping operations and
fixed routes. Cargos are accepted under a bill of lading contract issued
by the ship operator to the shipper.
Competition in liner service is regulated generally by agreements,
known as conferences, among the ship-owners. These conferences
stabilize conditions of competition and set passenger fares of freight
rates for all members of the conferences. In the U.S, steam ship
conferences are supervised by the Federal Maritime Commission in
accordance with the shipping Act 1916. Rate changes, modifications of
agreements, and other joint activities must be approved by the
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commission before they are effective. Measures designed to eliminate or
prevent competition are prohibited by law.
TRAMP SHIPPING
Tramps, known also as general-service ships, maintain neither regular
routes nor regular service. Usually tramps carry shipload lots of the
same commodity for a single shipper. Such cargoes generally consists
of bulk raw or low- value materials, such as grain, ore or coal, for which
inexpensive transportation is required. About 30% of U.S. foreign
commerce is carried in tramps. The carrying capacity of a typical,
modern, well – designed tramps. The carrying capacity of a typical
modern, well designed tramps ship is about 12000 dwt and its speed is
about 15 knots. The recent trend is toward tramps of 30000 dwt, without
much increase in speed.
INDUSTRIAL CAREERS
Industrial careers are vessels operated by large corporations to provide
transportation essential to the processes of manufacture and distribution.
These vessels are run to ports and on schedules determined by the
specific needs of the owners. The ships may belong to the corporations
or may be chartered. For example the Bethlehem steel Corp. maintains a
fleet of Great Lakes ore carriers, a number of specialized ships that
transports steel products from Baltimore to the Pacific coast. Many oil
companies maintain large fleets of deep-sea tankers, towboats, and river
barges to carry petroleum to and from refineries.
TANKER OPERATION
All tankers are private or contract carriers. In the 1970s some 34% of the
world tanker fleet, which aggregates about 200 million dwt, was owned
by oil companies the remaining tonnage belonged to independent ship-
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owned who chartered their vessels to the oil companies. So-called
supertankers, which exceed 100,000 dwt, are employed to transport
crude petroleum from the oil field to refineries. The refined products,
such as gasoline, kerosene, and lubricating oil, are distributed by smaller
tankers, generally less than 30,000 dwt, and by barges.
THE INTERNATIONAL SHIPPING INDUSTRY
Shipping is a truly global community. It is intrinsically international;
indeed it was the first global industry. This industry is transporting 90%
of the world’s trade. Most ship move from country t country as part of
their normal trading pattern and its prospects are closely tied to the level
of economic activity in the world. A higher level of economic growth
would generally lead to higher demand for industrial raw material,
which in turn will boost imports and export. The shipping market is
cyclical in nature and freight rates generally tend to be volatile. Being a
global industry, it is affected by a whole gamut of factors which range
from world economic condition, political events, natural disasters to age
of existing vessels, new vessels, new vessel delivery schedules,
availability of ship building slots with ship yards, government
regulations etc. besides being characterized by choppy revenue stream,
the shipping industry is also highly capital intensive. A single ship can
cost anything between US $20 Mn to US $300 Mn. Commoditized
product coupled with the fact that globally there are a large number of
players in this segment; no single company has significant pricing
power.
Classification by size and segment
The global shipping industry can be broadly classified into wet bulk
(like crude and petroleum product), dry bulk (lie iron ore and coal) and
liners. Under liners it has containers, MPP and Ro-Ros types of vessels.
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There are various benchmarks that determine freight rates for these
segments. The prominent amongst them are Baltic freight index, Baltic
Handymax Index (for dry bulk segments) and world scale ( for tankers).
The total world shipping tonnage consist of 642.67 Mn GT,[Dry bulk
(27.75%), wet bulk (27.25%), containership (14.98%),
LNG/LPG(4.19%),OTHERS (25.94%)]. The average age of the world
fleet is around 18 years. The Greeks are the world’s largest ship owners,
owning 16% of the global fleet. Japan and south Korea are the leading
ship builders, with 40% and 29% respectively of the total completed
gross tonnage.
The internationally accepted size classification of ships, along with the
cargo capacity, is given below in terms of the dead weight tonnage (dwt-
a unit of carrying capacity including cargo, fuel oil, stores, crew and
passengers, usually measured in long tones of 2,240 pounds or metrics
tones of 2,204.6 pounds (1,000 kilograms ).
Tankers;
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Essar Shipping Ltd 39 1.5
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COMPANY PROFILE
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ABOUT GAC
Bank by nearly 50 year of experience, the GAC group has grown from
regional players to become a truly global shipping, logistics and marine
service provider with 200 offices worldwide. Established in 1956,
GAC’s core business cover these key areas shipping , single experienced
source for all shipping and transport requirement from traditional
shipping agency services to supply chain management to offshore
support. GAC employs more than 5000 people worldwide. The GAC’s
group head offices are located in Houston, Cairo, Dubai and Singapore.
The GAC brand reflects value for money, quality, continuity, innovation
and global reach.
The GAC Group is committed to ensuring customer’s need for quality
shipping, logistics and marine services are understood and met. And
with over 9000 professionals working around the clock at more than 100
languages, at more than 200 offices in over 40 countries, GAC deliver
on that promise.
Since the first GAC operation was set up in Kuwait by Swedish
entrepreneur BengtLindwall in 1956, the GAC’s global provider of
integrated shipping, logistics, marine and related services we are today.
GAC’s globalization strategy is to use steady and consistent
geographical expansion, achieved through organic/opportunistic growth,
joint ventures, partnerships and acquisitions. GAC is local in action and
global in attitude.
The value of human dignity is one of the corner stones of GAC’s
operating philosophy. They value long-term relationships with business
partners, customers, suppliers and their own staff, GAC works
exclusively with like-minded moving companies around the world that
are firmly established and committed to providing quality moving
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services. Their global network comprises over 300 carefully selected
partner agents in most major cities.
All their agents’ performances are measured on an ongoing basis to
ensure that everything goes smoothly and that your belongings are
handled professionally from start to finish.
Shipping was GAC’s first business unit, dating back to when the office
opened in Kuwait, to provide lightering and ship agency services in
1956. Today, GAC shipping is one of the world’s biggest providers of
services to ship owners and operators. GAC’s logistics operations from
their forwarding, warehousing and distribution operations in Dubai.
Today, GAC logistics has grown in to global network providing a rich
array of general and specialist logistics services.
GAC marine operation center’s around our modern and expanding fleet
of supply craft and barges that provide vital support for offshore
exploration, construction and production, heavy lift cargo towage, etc.
GAC marine operates in key locations in the Middle East Gulf, West
Africa and Caspian Sea.
GAC take full advantages of the diversity of their portfolio of services,
their worldwide infrastructure, resource and expertise to deliver
integrated solutions that result in time and cost efficiency. Sectors such
as oil and gas industry, in particular, benefits from GAC’s unique ability
to offer a tailor-made services include cruise, dry bulk, automotive,
FMCG, retail, technology, healthcare, sports, entertainment/event,
projects, offshore, etc.
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GAC Corporate Ethics
1. The GAC Group respects and abides by the laws of the countries in
which it operates and all relevant supranational laws and
regulations, further, GAC peopleconduct their business in full
understanding of, and in compliance with, GAC Group policies
including those covering corruption, bribery, money laundering,
whistle blowing and trade sanctions.
2. The GAC Group respects the rights and cultural practices of people
in the countries in which it operates. The GAC group values highly
the cultural diversity of all who undertake work for GAC and
nurtures their willingness and capacity to work together to achieve
common goals.
3. GAC employees ensure that workplace health and safety standards
and practices are given priority and extend to all who undertake
work for GAC.
4. GAC managers support the honest efforts of all staff to improve
themselves and make provision for training and professional
development to ensure staffs are appropriately equipped for the job
they are required to do on behalf of customers.
5. GAC mangers recognize that all who undertake work for GAC are
connected to families and that the well-being of the family has an
impact on their ability to work effectively.
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The GAC spirit’s Main Elements Are:
1. Two-way loyalty of staff to management and management to staff.
2. Commitment to quality service and a willingness to go the extra
mile.
3. Valuing of people: demonstrating, care for the interests of
customers and all who do work for GAC.
4. Building enduring relationship with customers and suppliers
through long-term commitments and face-to-face contacts.
5. Honesty in communication with customers and all who do work
for GAC.
6. Compliance with all relevant laws, regulation and internal GAC
group policies.
GAC Quality objectives
All GAC companies will establish quality objective and monitor,
measure and analyses their effectiveness. They are now activity working
towards full implementation of ISO 9002:2000 standards. It also
involves continuous improvement and development of their services.
Through the GAC Quality management System, they control their
performance to ensure continuous improvement in their service quality
level. The quality objectives should reflect the company in general as
well as the respective departments, and should as a minimum reflect the
below:
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Have quality standards regarding service levels and lead-times
that are measure and followed up regularly for continual
improvement.
Establish a process to identify and increases employee job
satisfaction and competence.
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GAC LOGISTICS
The more global the company, the more critical and complex the
logistical challenge. GAC stands out from the field of purely the
logistical players, with its complete range of logistics capabilities,
combined with expertise in shipping agency and offshore marine
services. GAC logistics core services include air and sea freight,
warehousing and distribution, door- to- door transportation, project
logistics, international moving, ship spares logistics and courier services.
International manufacturer’s distributors and retails of everything from
automotive to health care, fashion and consumer goods regularly turn to
GAC to meet their diverse yet unique logistics requirement. An
intergraded worldwide network of offices and partners offer customer
the efficiency and convenience of a non-stop shop GAC logistics strong
relationship with major carrier, supplier and custom authorities help
expedite freight shipment at competitive rates. Strict compliance with
highest security standards ensure a secure and reliable supply chain
giving customers the extra peace of mind.
GAC LOGISTICS SERVICES
Freight Services
Sea freight
GAC has contracts in place with many of the world’s major ocean
carriers in the key trades to/from Asia, USA, Middle East, Europe and
Africa. GAC meet all international security standards and is a registered
member of governing commission in all end user markets. LCL sea
freight consolidations are also available.
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Air Freight
GAC global air freight capability delivers cargo to all cities, countries
and continents. Global partnerships with major air carriers give
customers priority access to competitive rate and space allocations.
Collection at origin, customs clearance and delivery to consignee are
monitored via our global tracking system, GAC freight, giving complete
visibility throughout the movement.
SEA/AIR FREIGHT
A pioneer or the Sea-Air Freight concept, GAC delivers a significant
cost advantage to customers, particularly those operating with low
inventories in fast moving industries such as electronics, fashion and
footwear.
Our Sea-Air trade lane link Asia, Europe and the United States with our
specialized Sea/Air service. Our leading processes and procedures
ensure we expedite transfer through GAC’s airport hubs in Dubai and
Singapore, delivering shippers significant savings of up to one third on
“all air” cost and 40% on “all sea” transits times.
Land transportation
GAC offers a diverse range of transportation services from project cargo
to international transportation and domestic retail distribution and
delivery. Our vehicles are operating in over 50 countries world wide
under our own banner or our clients livery.
Clearing and forwarding
C&F is concerned with the inspection of the cargo like packing, stuffing
to ensure that the goods are according to the requirement of order with
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the documents prepared and assist in the clearance of the goods after
customs formalities and forward it according to the requirements. They
have regular contact with the companies and agents thus they have an
important role in space booking in the required vessel.
Freight Forwarding
Freight forwarding deals with the movement of good down the dock
and to the dock. It ensure safe loading, arranging customs clearance and
providing documentations to and from the sea carrier. The shipping
company usually pays the freight forwarders commission.
Full container load shipments
After export packing has been completed, your shipment will be loaded
into a steel shipping container which will carry only your goods. Where
access allows, it will be loaded and closed at your residence before being
return to the port of exit for loading on the next available vessel to your
country.
Less than container load shipments
This method is used for sea freight shipment where a full container
would not be cost effective. Your good will be loaded into a proper good
wooden shipping case at our warehouse. This will then be loaded inside
a steel shipping container and sent to your final destination.
Groupage shipment
Several shipments to a common destination or consolidated at our
warehouse on Dubai prior to being loaded into a shipping container. If
you have moving and delivery dates are flexible and you have a fairly
small shipment, then the service will be more cost effective compare the
normal way of selling household goods.
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Door to Door Insurance
GAC offers comprehensive insurance for your move. Insuring your
shipments is highly recommended as your good may transported through
different climates across the world.
Secure Shortage
Choosing the best location for storage of your household good is so
important. You can rest assured with GAC, as our all our warehousing
facility meet the highest security and infrastructure standards and are
manned by trained personnel.
Contract Logistics
GAC offer customized service packages with end-to-end services for all
clients. Through providing shared resources and centralized
warehousing, they enable to reduce our capital investment, allowing
flexible responses to market demand.in most market, GAC’s
specialization in multi user operations, has resulted in economies of
scale. This has enabled as to offer high quality infrastructure and service
at competitive rates. saving can also be made by co-coordinating
production runs with no under or over-stocking of inventory
The system is scalable and can be used from a small warehouse to large
retail customer with ease. The in-house knowledge base makes
understanding customer requirements and interfacing easy.
Project logistics
GAC supports major project undertakings by combining your shipping,
logistics and marine divisions, providing services that include:
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Site survey/feasibility studies(routes, weather, political climate)
Full/part charter practice(air charters, time/voyage charters)
Multi-model transport(rail, tug & barge, heavy lift)
Special equipment transport(flat racks, open tops, platform, tween
deck solutions)
Fright negotiation(COA negotiation, long term rate validities)
Administrative support(customs clearance, trade documentation)
In house flexible IT solutions and tracking and tracing
Ship spare logistics
When a breakdown means a vessel needs a spare part in a hurry, it
makes a difference to deal with an organization with expertise in both
shipping and logistics. Equally, having an efficient supply chain for
routine maintenance spares and equipment is essential. GAC Marine
Logistics(GML) offers ship owners and management companies a global
“door-to-deck” delivery services for ship spares and marine parts. This
specialized supply chain management services integrates the group’s
global infrastructure and expertise in freight forwarding, warehousing,
supply chain management, ship agency, ship supply and marine and
offshore supports. GML chooses transport modes to match customer’s
timing and cost concerns and takes responsibility for the entire supply
chain.
Their offices in Dubai, Singapore, Rotterdam, Hamburg, Piraeus,
London, Istanbul, Houston and Sao Paulo coordinate operations to more
than 1000 locations worldwide. Customers can monitor the progress of
their orders via our web tracking system
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International moving
For more than 30 years, GAC has been moving household goods and
offices in and out of the Middle East, and we have since extended the
specialized service to the Indian Subcontinent.
We provide comprehensive door-to-door services for any relocation
need. Moves are professionally planned, starting with a free initial
survey and recommendations on the most efficient shipment mode and
insurance option to all necessary services including exports packing,
forwarding and secure storage.
Supply chain management
Global supply chain management is a critical success factor for
manufactures and retailer in many industries. You can take advantage of
the integrated suite of services offered by GAC to manage your supply
chain. From raw materials to retail distribution, our analysts and
operations personals work closely with customer to manage the entire
supply chain, providing tailored services and meeting agreed
performance benchmark.
Warehousing & distribution
GAC offers warehousing and distribution services in the Americas,
Europe, Africa, the middle East, India subcontinent and Asia serving
diverse sector, we operate a varied range of facilities in different
locations depending on the market Requirements. this include setting up
high quality infrastructure in many developing markets where there is a
shortage of good quality facilities. many developing markets where there
is a shortage of good quality facilities. Their aim is to create a platform
for customers to have clean, safe and secured warehousing environment
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with specific focus on hygiene and health, safety, security and the
environment (HSSE).
Their facilities amount to more than 250000 square meters of premium
multi-temperature storage with web-enabled inventory tracking and
storage for standard pallet, shelved, hanging garment and bulk
commodities .GAC also provide all necessary value added services to
customers from under the same roof such as sticking, co-packing,
warranty card insertions, quality control, batching and sequencing, to
name a few.
GAC’s extensive experience range over many products and industries,
including:
Apparel
FMCG(fast moving consumer goods)
Pharmaceutical
Electronic
Retails
Spare parts
Oil & gas
Their warehousing infrastructures are backed by fully fledged logistics
and distribution capabilities to facilitate local, regional or international
distribution. Across our integrated global network, our local stations are
vital freight requirements with container freight stations (CFSs) at key
locations facilitating movement of containerized cargo.
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RESEARCH METHODOLOGY
Qualitative Analysis
Case study: In-depth study of a problem
1. Primary data : Data are collected through face to face interactions
with the employees ofFreight link international indiapvt ltd
2. Secondary data : Datas were collected with the help of journals and
internet
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REVIEW OF LITERATURE
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EXPORT PROCEDURE & DOCUMENTATION
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HOW ONE BEGINS TO DO EXPORT
Before entering into the venture of exports, one must look for the
product to be exported and the market where he intends to export.
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The Preliminary
Once you are ready with the product you wish to export and have found
the market for the same, you are ready to proceed further. Following
sequences can be followed:
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If you are a manufacturer, find out the provisions under the EXIM
Policy of getting the raw materials duty free.
Get familiar with the excise formalities as goods meant for export
can be cleared without payment of C. Excise duty on the finished
product subject to compliance of certain formalities.
Understand the local government regulations in relations to the
export of the product.
Get information of the government’s regulations of the importing
country as to restrictions on the quantity, product specification,
packing regulations, customs regulations, requirement of specific
documents/information etc.
Availability of Vessels/Airlines, the transport charges, frequency
of operation etc.,
To look for a Custom House Agent (CHA) (also know as freight
forwarders or clearing agents) for handling the documents/cargo in
the customs.
If the product is covered under any quota regulation, find out the
agency/council who are handling the quota distribution for the
product and the availability of quota for exports.
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FINDING A CUSTOMS
Once you have selected the market, the next step is to find a
prospective customer. This you can get
NEGOTIATING CONTRACT
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Credit Worthiness of the Customer.
Availability of the Steamer/Airlines and the frequency
The freight charges
The full product specification
Terms of Payment
Type of packing and markings on the packages
Mode of shipment & Shipment schedule
Documentation requirement for the customer
Before entering into contract one should take note of the above factors.
While these are indicative, the requirements will vary from country to
country, product to product and buyer to buyer.
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FOB without discussing who will be responsible for the freight, cargo
insurance and other costs and risks.
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terms to the foreign buyers. Some manufacturers may use the term Ex
Factory, which means the same as Ex Works.
Free Alongside Ship: Goods are placed in the dock shed or at the
side of the ship, on the dock or lighter, within reach of its loading
equipment so that they can be loaded aboard the ship, at seller’s
expense. Buyer is responsible for the loading fee, main carriage/freight,
cargo insurance, and other costs and risks In the export quotation,
indicate the port of origin(loading)after the acronym FAS, for example
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FAS New York and FAS Bremen. The FAS term is popular in the break-
bulk shipments and with the importing countries using their own vessels.
Free on Board: The delivery of goods on the board the vessel at the
named port of origin (Loading) at seller’s expense. Buyer is responsible
for the main carriage/freight, cargo insurance and other costs and risks.
In the export quotation, indicate the port of origin (loading) after the
acronym FOB.
.
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7. CPT {+the named place of destination}
Carriage and Insurance Paid To: The delivery of goods and the
cargo insurance to the named place of destination (discharge) at seller’s
expense. Buyer assumes the importer customs clearance, payment of
customs duties and taxes, and other costs and risks.
Items
Specification
Pre-shipment inspection
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Payment conditions
Special packaging
Labeling and marketing requirements
Shipment and delivery date
Marine insurance
Documentation requirement etc.
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EXPORT PROCEDURE
Export procedure consists of several commercial and regulatory
formalities, which an exporter is required to complete during the course
of export trade transportation. These formalities are very complex and
time – consuming and invoice considerable documentation. Hence, the
exporter must possess adequate knowledge of such formalities. At the
same time, it should be ensure that the rules and regulations of not only
exporting but also of importing country are duly complied with. Last but
not the least, it should be ensured that all the required documents,
whether commercial or regulatory, are prepared and filed with the
appropriate authorities.
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2.Exporter arranges for shipping space and insurance- this function is
conditional and based on the terms of contract i.e. INCOTERMS.
Shipping space can also be booked by the importer; in such a case
exporter has the responsibility of making the goods available at the
selected mode.
6.Exporter or his agent (C&F agent) files Shipping Bill (along with
other set of documents) withthe customs authority of the port. [In case of
road mode of transportation Bill of Export is filedwith the customs
department]. Serial number or thoka number is generated on the
shipping bill.Documents are checked by the customs authority regarding
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Value and classification of goods under drawback schedule in case
of drawback shippingbills
Export duty/ cess if applicable
Advance License shipping bills are checked to ensure that
description in invoice and final product specified in Advance
License matches. If necessary, samples may be drawn
andassessment may be done after visual inspection or testing.
Exportability of goods under EXIM policy and other laws - Some
exports are totally prohibited under various Acts e.g. items
restricted or prohibited under Foreign Trade (Regulation) Act;
antiques; art treasures; Arms; narcotics etc. Some items like tea,
coffeeand coir products can be exported only against
authorization/license under respective Acts.
7.After checking if Shipping Bill and other documents, goods are sent to
the shed appraiser (docks)for physical examination of goods. Goods are
checked physically to
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8.After the examination of goods Let Export Order is given as
clearance to the shipper. Alongwith this order GR-Form, ARE-l,
Exporter’s copy of Shipping Bill and Octroi papers are alsosigned and
given to the exporter or his agent.
10. Shipper’s goods are loaded on the ship by the vessel in charge only
after he gets the signedshipping bill or bill of export from the exporter.
Mate Receipt is issued by the ship’s chief officeracknowledging the
receipt and condition of the goods while loading. On the basis of
theinformation 'given in Mate Receipt, Bill of Lading is issued by the
shipping company to theshipper. .
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to the importer against payment or acceptance, as may be the case in
contract. Importer uses the Bill of Landing for taking delivery from the
vessel at the port of unloading.
l. Exporter
2. Shipping company
3. Container operator
4. C&F agent
5. Customs and Central Excise Department
6. Port Authorities
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EXPORT PROCEDURE FLOW CHART
RECEIVE ENQUIRY
FROM SHIPPER
UPDATE
QUOTATION
REQUIRED
ENTER DATA IN
SYSTEM
BOOK CARGO
ARRANGE
TRANSPORTATION
RECEIVE CARGO
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STUFF CARGO
SHIPPER/FORWARDE
R CONFIRMS B/L
CONFIRMS B/L TO
THE LINE
VESSEL ARRIVAL
CONFIRMATION
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CUSTOMS PROCEDURE IN EXPORT
Close job (by accounts) close job (by logistics) update documents in the
system receive authorization from consignee receive documents
INVOICE
PACKING LIST
CERTIFICATE OF ORIGIN CUSTOMS
ENDORSE ORIGINAL B/L VESSEL ARRIVAL
NOTIFICATION CLEARENCE PROCEDURE
File documents with customs receive open order receive delivery order
customs examination receive duty amount pay receive duty amount
arrange transportation deliver cargo sign delivery receipt.
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CUSTOMS PROCEDURES
RECEIVE
AUTHORIZATION
FROM SHIPPER
SYSTEM
RECEIVE DOCUMENTS
INVOICE
PACKING LIST
DOCUMENTS REQUIRED BY
SHIPPER
CERTIFICATION OF ORIGIN
PQ CERTIFICATE
BOOK CARGO
DELIVERY ORDER
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ARRANGE
RECEIVE CARGO
STUFF CARGO
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Documents involved in Export Transaction:
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- Issue Date
-Invoice Number
- Shipping information
- Country of Origin
- L/C number
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foreign countries for tariff purposes. It helps during the importcustom
clearance procedure.Certificate of origin is required when:-
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7. 3. Packing List::The exporter prepares the packing list to facilitate
the buyer to check the shipment. It contains the detailed description
of the goods packed in each case, their gross and net weight, etc.
The difference between a packing note and a packing list is that the
packing note contains the particulars of the contents of an individual
pack, while the packing list is a consolidated statement of the
contents of a number of cases or packs. It gives the packing details
of goods in a prescribed format. It contains description of items,
number of containers/boxes with specification of net weight & gross
Weight etc. to enable the importer of the goods to check the
shipment. It is a very useful document for customs at the time of
examination and for Warehouse keeper of the buyer to maintain a
record of inventory and to effect delivery.
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those who have insurable interest at the time of loss. The exporter is
bound to insure the goods in case of CIF quotation, but he can also
insure the goods in case of FOB contract, at the request of the importer,
but the premium payment will be made by the exporter. This document
is obtained from the insurance agency like GIC(General Insurance
Corporation).
Transport documents:
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shipping company in order to get the bill of lading. Bill of lading is
prepared on the basis of the mate's receipt.
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Obtaining Mate's Receipt
The goods are then loaded on board the ship for which the Mate
or the Captain of the ship issues Mate's Receipt to the Port
Superintendent.
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Name of the port of discharge and place of delivery.
Marks and container number.
Packing and container description.
Total number of containers and packages,
Description of goods in terms of quantity.
Container status and seal number.
Gross weight in kg. and volume in terms of cubic meters.
Amount of freight paid or payable.
Shipping bill number and date.
Signature and initials of the Chief Officer
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Custom Clearance Document
Customs copy.
Drawback copy.
Export promotion copy.
Port trust copy.
Exporter's copy.
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In order to facilitate easy recognition and quick processing, following
colours have been provided to different kinds of shipping bills :
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Significance of Shipping Bill
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export by sea .This declaration is a statutory declaration andevery ship,
which leaves Indian, waters with the intention of carrying cargo is bound
to deliver thisdocument. The purpose of filing EGM is:
i. To ensure that all the goods which leaves territorial waters of India
has been dulyaccounted for
ii. To ensure that all the obligations imposed on the master/steamer
agents of thevessel have been duly fulfilled.
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FINDINGS AND ANALYSIS
SUGGETION
Company may try to make use of latest software for speedy
disposal.
Periodical training facilities should be arranged to keep the
personnel handling documents up to date.
High standards of service level on the part of the exporter can
ensured through the constant interaction with buyer / importer and
ability to respond their requirements.
If delay in transaction is reduced, its shows a credit worthless of
the exporters.
The company needs to concentrate on up grading the transportation
facilities.
Customers are very much concern about timely services that
should be improved.
Time delay in manual clearance of export and import cargo can be
avoided by effective implementing of EDI system.
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CONCLUSION
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REFERENCES
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