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OHSAS 18001 2007 Praxion
OHSAS 18001 2007 Praxion
INTRODUCTION
You can also use a PDCA approach to help you establish your organization’s
OHSMS. By taking the following 4 steps you will be using a PDCA approach:
1. P L A N . Plan your OHSMS.
2. D O . Establish your OHSMS.
Of course, you may already have an existing OHSMS. If this is true, you don’t need to
follow a detailed OHSMS development plan. You would probably find it easier and
more efficient to use a gap analysis approach, instead.
A gap analysis would compare your existing OHSMS with the OHSAS 18001
requirements. Such a comparison would pinpoint the areas that fall short of the
standard (the gaps). By focusing on filling your unique occupational health and
safety gaps, you will soon comply with the OHSAS 18001 standard.
If you already have an existing OHSMS , a gap analysis is more targeted and
efficient. It is more targeted and efficient because it takes an incremental approach
and ignores areas that already comply with the standard.
3.2 Audit
Corrective actions are steps that are taken to remove the cause or causes of
an existing nonconformity or other undesirable situation. Corrective actions
address actual problems. In general, the corrective action process can
be thought of as a problem solving process.
3.5 Document
NOTE: Neither OHSAS 18001 nor OHSAS 18002 expects you to write an
OH&S Manual (per OHSAS 18001 and 18002 section 4.4.4).
3.6 Hazard
3.9 Incident
An incident is a work related event during which:
1. injury, ill health, or fatality actually occurs, or
3.11 Nonconformity
Nonconformity is the non fulfillment of a requirement or a deviation from a
standard. When an organization fails to meet requirements or deviates from
a standard, a nonconformity exists. Accordingly, any deviation from the
OHSAS 18001 standard is a nonconformity.
3.12 Occupational Health & Safety
When OHSAS 18001 uses the term occupational health and safety, it refers
to all of the factors and conditions that:
1. affect health and safety in the workplace, or
3.17 Organization
An organization is a company, corporation, enterprise, firm, institution, or
authority. Organizations can be either incorporated or unincorporated, and
can be either privately or publicly owned. It can also be a single operating
unit or part of a larger entity. However, an operating unit or part of a larger
entity must have its own functions and administration in order to count as
an organization.
3.19 Procedure
A procedure is a specified way of carrying out an activity or a process.
Procedures may or may not be documented.
A documented procedure describes and controls a logically distinct process
or activity, including the associated inputs and outputs. Documented
procedures can be very general or very detailed, or anywhere in between.
While a general procedure could take the form of a simple flow diagram, a
detailed procedure could be a one page form or it could be several pages of
text.
A detailed documented procedure defines and controls the work that should
be done, and explains how it should be done, who should do it, and under
what circumstances. In addition, it often explains what authority and what
responsibility has been allocated, which supplies and materials should be
used, and which documents and records must be used to carry out the work.
3.20 Record
A record is a document that shows what kinds of activities are
being performed or what kind of results are being achieved.
It always documents and provides evidence about the past.
3.21 Risk
Risk combines three elements: it starts with a potential event, and then
combines its probability with its potential severity. In the context of
OH&S, the concept of risk asks two future oriented questions:
1. What is the probability that a particular hazardous
event or exposure will actually occur in the future?
A high risk hazardous event or exposure would have both a high probability
of occurring and a severe impact on OH&S if it actually occurred. A high risk
event or exposure is one that is likely to cause severe injury or ill health.
3.23 Workplace
A workplace is a physical location where an organization’s work is
performed. A physical location is an organization’s workplace only if it is
under its control. However, control may extend to work that is performed
while traveling, working at home, or at a customer’s workplace. Regardless
of where work is performed, organizations must manage their OH&S risks.
Our gap analysis tool will allow you to compare your current OH&S
practices with the new OHSAS 18001 2007 OH&S management
standard. This comparison will pinpoint the areas that fall short of
the new standard (the gaps). Once you know where to focus your
attention, you can begin to make the changes that are needed to
comply with the new OHSAS 18001 2007 standard.
Part 4.1 starts with some very general questions. The rest of the Gap
Analysis (Parts 4.2 to 4.6) discusses these general questions in greater
detail. Because of this we suggest that you use the general questions
in Part 4.1 to give you an overview of what the rest of the OHSAS 18001
standard expects you to do. Your detailed Gap Analysis will be carried
out as you answer the specific questions in Parts 4.2 to 4.6.
For each question, two answers are possible: YES or NO. Answer
each question by selecting one of these two answers. A YES answer
means you’re in compliance with the standard while a NO answer
means you’re not in compliance. NO answers reveal gaps that exist
between the OHSAS 18001 2007 standard and your organization’s OH&S
practices. To the right of your answers, you will find a space that you
can use to record any comments or observations you might have.
FEB 2008 COPYRIGHT PRAXIOM RESEARCH GROUP LIMITED. ALL RIGHTS RESERVED. VER 1.0
4 . 6 R E V I E W G A P A N A LY S I S Q U E S T I O N N A I R E
1
Do you review your organization's OHSMS YES NO
at planned intervals by examining inputs?
3
Do you review your compliance with legal YES NO
and nonlegal (other) OH&S requirements?
4
Do you review changes in legal and nonlegal YES NO
(other) OH&S requirements and circumstances?
5
Do you review the results of your organization’s YES NO
OH&S participation and consultation process?
8
Do you review OH&S communications YES NO
received from external interested parties?
9
Do you review complaints received YES NO
from external interested parties?
10
Do you review the overall OH&S YES NO
performance of your organization?
11
Do you review how well your OH&S YES NO
objectives are being achieved?
12
Do you review the status of YES NO
OH&S incident investigations?
13
Do you review the status YES NO
of corrective OH&S actions?
14
Do you review the status YES NO
of preventive OH&S actions?
15
Do you review previous YES NO
OH&S management reviews?
18
Do you review recommendations YES NO
for OH&S improvement?
19
Do you consider whether or not YES NO
your OHSMS should be changed?
20
Do you consider whether or not your YES NO
OH&S policy should be changed?
21
Do you consider whether or not your YES NO
OH&S objectives should be changed?
24
Do you assess the suitability YES NO
of your organization’s OHSMS?
25
Do you assess opportunities to improve the YES NO
suitability of your organization’s OHSMS?
26
Do you assess the adequacy YES NO
of your organization’s OHSMS?
27
Do you assess opportunities to improve the YES NO
adequacy of your organization’s OHSMS?
28
Do you assess the effectiveness YES NO
of your organization’s OHSMS?
29
Do you assess opportunities to improve the YES NO
effectiveness of your organization’s OHSMS?
30
Do you assess the need to change YES NO
your organization’s OHSMS?
31 Do you assess the need to YES NO
change your OH&S policy?
32
Do you assess the need to YES NO
change your OH&S objectives?
36
Do you make decisions and take actions YES NO
to improve the suitability of OHSMS?
37
Do you make decisions and take actions YES NO
to improve the adequacy of OHSMS?
38
Do you make decisions and take actions YES NO
to improve the effectiveness of OHSMS?
39
Do you make decisions and take YES NO
actions to change your OH&S policy?
40
Do you make decisions and take actions YES NO
to change your OH&S objectives?
41
Do you make decisions and take actions YES NO
to change your OH&S performance?
42
Do you make decisions and take actions YES NO
to change your OH&S resources?
44
Do you retain your organization’s YES NO
management review records?
45
Do you communicate your YES NO
management review outputs?
1
Did you establish procedures to monitor and YES NO
measure your organization’s OH&S performance?
2
Did you establish monitoring and measurement YES NO
methods that meet your organization’s needs?
3
Did you establish quantitative methods to YES NO
monitor and measure OH&S performance?
4
Did you establish qualitative methods to YES NO
monitor and measure OH&S performance?
5
Do you use your organization’s OH&S YES NO
monitoring and measurement procedures?
6
Do you monitor and measure how well your YES NO
organization is achieving its OH&S objectives?
7
Do you monitor and measure the YES NO
effectiveness of OH&S programs?
8
Do you monitor and measure the YES NO
effectiveness of OH&S controls?
1
0 Do you monitor and measure safety controls? YES NO
11
Do you monitor and measure the overall YES NO
effectiveness of OH&S operating criteria?
1
4 Do you monitor and measure incidents? YES NO
1
5 Do you monitor and measure accidents? YES NO
1
6 Do you monitor and measure near-misses? YES NO
3
7 Did you create procedures to investigate incidents? YES NO
3
8 Do you use incident investigation procedures? YES NO
3
9 Do you record your OH&S incidents? YES NO
4
0 Do you investigate incidents in a timely manner? YES NO
4
1 Do you analyze the factors that cause incidents? YES NO
4
4 Do you identify corrective action opportunities? YES NO
Etcetera ...