ANNEX III – UNDEF PROJECT BUDGET - CSOP+EA project

(in US dollars)

Project Title: Enter Project Title Implementing Agency: Enter Implementing Agency Name
Start Date: To be entered by UNDEF IMIS Project ID: To be entered by UNDEF
End Date: To be entered by UNDEF UNDEF Project Number: To be entered by UNDEF

Please provide a breakdown of the project budget by input and per year as presented in the Excel template. Add as many lines as necessary

BUDGET BY INPUT BUDGET PER YEAR

Budget Line Description Object of Expenditure

Unit Quantity Total* Year 1 Year 2 Total*

1 – Staff and other personnel expenses

a) International Professionals
e.g. International experts or Project Manager $xx/month For xx days 12,000 6,000 6,000 12,000
Subtotal: 12,000 6,000### 6,000### 12,000
b) National Professionals
e.g. National experts, coordinator, operations manager $xx/month For xx days 6,000 3,000 3,000 6,000
Subtotal: 6,000 3,000### 3,000### 6,000
c) National Administrative Staff
e.g.. Administrative assistants salary/month For xx months 6,000 3,000 3,000 6,000
Subtotal: 6,000 3,000### 3,000### 6,000
Total: 24,000 12,000 12,000 24,000

2- Travel - See NOTE 1

a) Transportation
e.g. Flight within country $xx/ticket For xx days 3,000 1,000 2,000 3,000
e.g. Road trip within country $xx/gas For xx days 1,000 1,000 - 1,000
Subtotal: 4,000 2,000### 2,000### 4,000
b) Meals and accomodation
e.g. DSA - per Diem $xx/per diem For xx days 1,000 550 450 1,000
Subtotal: 1,000 550 450 1,000
Total: 5,000 2,550 2,450 5,000

3 - Contractual services
a) Implementing partner(s)
e.g.. Contract with implementing partner X for training Y $xx/day For xx days 10,000 4,000 6,000 10,000
Subtotal: 10,000 4,000### 6,000### 10,000
b) Service contracts & Consultancy services
e.g.. Service contracts with Z for translation $xx/day For xx days 5,000 3,000 2,000 5,000
e.g. Consultant for database design $xx/day For xx days 5,000 4,000 1,000 5,000
Subtotal: 10,000 7,000### 3,000### 10,000
Total: 20,000 11,000 9,000 20,000

4 – Meetings and Training

a) Meetings, Workshops and Conferences
e.g. National Workshop in XX city $xx/participant x participants 46,000 30,000 16,000 46,000
Subtotal: 46,000 30,000 16,000 46,000
b) Trainings
e.g. International Seminar in XX city, XX country $xx/participant x participants 31,000 15,000 16,000 31,000
Subtotal: 31,000 15,000 16,000 31,000
c) Study Tours
e.g. Visit to Parliament $xx/participant x participants 7,000 3,000 4,000 7,000
Subtotal: 7,000 3,000 4,000 7,000
Total: 84,000 48,000 36,000 84,000

5 - Project Equipment/Hardware/IT Unit

a) IT Equipment
e.g.. Computers $x/piece xx pieces 6,000 2,000 4,000 6,000
6,000 2,000### 4,000### 6,000
b) Other Equipment
e.g. desks, chairs, fax machine, photo camera,… $x/piece xx pieces 1,000 750 250 1,000
Subtotal: 1,000 750### 250### 1,000
Total: 7,000 2,750 4,250 7,000

6 – Advocacy/Outreach (including websites) Unit

a) Print Media (Publications, Pamphlets & Brochures)
e.g. Posters or banners for advocacy campaign $x/piece xx pieces 20,000 9,000 11,000 20,000
e.g. Civic Education Brochures for information $x/piece xx pieces 10,000 7,000 3,000 10,000
dissemination Subtotal: 30,000 16,000 14,000 30,000

b) Other Media (including web sites and broadcasts)

e.g. Design and production of radio spots $x/piece xx pieces 7,000 5,000 2,000 7,000
Subtotal: 7,000 5,000### 2,000### 7,000
Total: 37,000 21,000 16,000 37,000

7 – Fellowships, grants and others Unit

e.g. Small grants for small scale projects $x/grant xx grants 3,000 1,500 1,500 3,000
Subtotal: 3,000 1,500 1,500 3,000
Total: 3,000 1,500 1,500 3,000

8 – Miscellaneous Unit
a) Rent $x/week, month xx weeks, months 6,000 3,000 3,000 6,000
b) Sundry (please specify) - See NOTE 2: $x/item, month xx items, months 9,000 3,500 5,500 9,000
c) Audit Fixed rate xx audit 4,500 1,000 3,500 4,500
d) Other (please specify): 500 500 0 500
20,000 8,000 12,000 20,000
Total: 20,000 8,000 12,000 20,000

TOTAL PROJECT COST 200,000 106,800 93,200 200,000

Monitoring & Evaluation see NOTE 3

a) Executing Agency Fee and M&E 14,000 14,000
b) UNDEF M&E 6,000 6,000
20,000 20,000

TOTAL UNDEF GRANT AWARD - See NOTE 4 220,000 220,000

* Totals from budget by Input and per Year need to be the same; Amounts should be rounded off to the nearest dollar. Please note blue and yellow cells are formulas and should not be altered.

Note 1: This section refers to travel and per diem (meals and accommodation) for project management team. Participants travelling to workshops or training courses should not be listed here but included in section 4 “Meetings and
Training Courses”.

Note 2: Sundry expenses include bank charges, expendable office supplies, telephone lines/fax charges, freight, postage, etc. UNDEF does not provide programme support costs.

Note 3: The Executing Agency may charge an administrative overhead fee of up to 7% of the total project cost (TPC). All EA monitoring and evaluation costs will be covered by this fee. No further overhead charges will be permitted.
UNDEF will retain 3% of the TPC to cover additional monitoring and evaluation costs, including third party evaluations that may be needed for comparative or thematic evaluations.
Note 4: This line item must not exceed the total UNDEF grant award and must match the amount in the Results Framework (Annex III) and Excel budget (Annex IV).
 UNDEF PROJECT BUDGET - CSOP project
(in US dollars)

Implementing Agency: Enter Implementing Agency Name

Project Title: Enter Project Title
Start Date: To Be Entered By UNDEF
End Date: To Be Entered By UNDEF
IMIS Project ID: To Be Entered By UNDEF
UNDEF Project Number.: To Be Entered By UNDEF

Project I II
Budget Object of Expenditure Total Year 1
Lines US$

1Staff and other personnel expenses

a International Professionals 0
b National Professionals 0
c National Administrative Staff 0
Total 0

2Travel - Note 1
a Tickets 0
b Per diems / meals and accomodation 0
Total 0

3Contractual services
a Implementing partner(s) 0
b Service contracts 0
c Consultants 0
Total 0

4Meetings and Training

a Meetings & Workshops 0
b Trainings 0
c Study Tours 0
Total 0

5Project Equipment
a IT Equipment 0
b Other Equipment 0
Total 0
 6Advocacy/Outreach
a Publications, Pamphlets & Brochures 0
b Other Media (including web sites) 0
Total 0

7 Fellowships, grants and others 0

8 Miscellaneous
a Rent 0
b Sundry - Note 2 0
c Audit 0
d Others 0
Total 0

9 Total Project Cost (TPC) 0

10 Monitoring and Evaluation - Note 3 0

Total 0

11 Total UNDEF Grant Award - Note 4 0

Notes: Amounts should be rounded off to the nearest dollar. Please note yellow cells are formulas and should not be alter
1 This category refers to travel and per diem (meals and acommodation) for the project management team. Participa
2 or training
Sundry coursesinclude
expenses shouldbank
not be listed here
charges, but included
expendable officeinsupplies,
section 4telephone
"Meeting and training".
lines/fax charges, freight, postage,
3 10% of the total project budget will be used to cover the cost of monitoring and evaluation activities, to be capped
4 projects overmust
This line item US$250,000. This
not exceed theamount will be
total UNDEF retained
grant awardby UNDEF.
and must match the amount in the Results Framewo
CSOP project

Agency Name

Project Budget
II III
Year 1 Year 2
US$ US$

0 0

0 0

0 0

0 0

0 0
 0 0

0 0

0 0

0 0

0 0

formulas and should not be altered.

ject management team. Participants traveling to workshops
d training".
es/fax charges, freight, postage, etc.
aluation activities, to be capped at US$25,000 for
amount in the Results Framework, Annex III.