Automatic Milk Collection Stations

1. Introduction:

1.1 The Indian dairy industry is contributing significantly to the country's economy, besides improving the health standard
by increasing the nutritional value of the food. India occupies first position in the world having a total bovine population of
288 million compared to the world's total bovine population of 1420 million. As per 1992 livestock census, the country has
about 62.90 million breedable cows and 42.46 million breedable buffaloes. There has been a major improvement in milk
production which increased from 17 million tones in 1951 to 74.7 million tonnes during 1998-99 and the growth was
maximum between 1980 and 1990. Uttar Pradesh, Punjab, Madhya Pradesh, Rajasthan, Maharashtra, Gujarat, Andhra
Pradesh, Haryana, Tamil Nadu and Bihar contributed to the extent of 85 percent of the total milk production in the country.
Today, India is number one producer of milk in the world. The present per capita availability of milk is 212 gms as against
the ICMR recommendation of 250 gms.

1.2 Recognizing the importance of the sector, the notable programmes taken up by GOI are key village schemes,
intensive cattle development projects, crossbreeding projects through bilateral assistance, operation flood programme and
technology mission on Dairy Development. In 1970 under the aegis of National Dairy Development Board, "Operation
Flood" programme was launched to modernize the dairy sector and flood the 4 metro cities with milk from dairy
cooperatives. By the end of September, 1999, 82000 village milk producers cooperatives were organised through 102
lakh farmers and with an average rural milk procurement of 13.13 million liters per day.

1.3 Having made a significant strides in production and processing, our country is topping the Globe as the highest milk
producer. Now it is the time to upgrade the quality of milk by increasing the efficiency of procurement as well as the testing
of milk for quality. In India the milk pricing is based on the fat percentage and to some extent Solid Not Fat (SNF) in milk.
The determination of fat is based on the butyrometer method which is one of the oldest technology adopted by the Milk
Collection Centres/Milk Cooperative Societies. Since 1980's many of the societies have been using Milko testers for
testing the fat percentage in milk as this is a rapid method compared to former one. Of late Milk Collection
Centres/Cooperative Societies are installing automatic milk collection stations (PC based milk collection stations, smart
automatic milk collection stations and automatic milk collection stations) which measure the weight of milk, fat contents
and gives a print out of payment slip to farmers in each shift. The systems also facilitates storing 10 days/monthly/yearly
data and printing of cummulative summary of shift as and when needed. The state of art equipment is able to perform 120
to 150 operations in an hour.

2. Objectives:

The financial assistance is extended for purchase of Automatic Milk Collection Stations with the following objectives.

1. To increase the efficiency and accuracy of fat testing in milk

2. To reduce the staff of the society/collection centre through automation.

3. Potential areas: Automatic Milk Coollection Stations were introduced by the Milk Cooperative Union of KAIRA, Baroda
and Mehsana districts in cooperative sector and Dynamix Dairy, Heritage Foods and Nestle in private sector. The scheme
has potential to finance in almost all the operation flood districts where the societies/milk collection centres are procuring
more than 350 to 400 litres of milk per day.

4. Beneficiaries: Milk Cooperative Societies of the Cooperative Milk Union or Milk Collection Centre of private dairies.

5. Project Details:

1. Components: Automatic Milk Collection Station is a specially designed integrated unit which is a combination of
several units i.e. Milk Weighing System, Electronic Milk Testing, Personal Computer with printer and battery.

2. Capacity: The capacity of Automatic Milk Collection Stations is to analyse 120 to 150 samples per hour.
3. Specifications: The broad specifications are as under:

a) Fat measurements: 0 - 13% b) Measuring capacity: 120 to 150 operations per hour. c) Power supply: AC 220 to
240 watts 5O HZ

4. Equipment suppliers: The equipment is supplied by various agencies which are as follows: Kamadhenu
Ahmedabad, Gujarat DODIA Himmatnagar, Gujarat PROMPT Baroda, Gujarat OPTEL Anand, Gujarat CAPITAL
Electronics Anand, Gujarat REIL Jaipur, Rajashtan

5. Processing: The sequence of operations require insertion of smart card/identity number, pouring of milk in a weighing
container, collection of milk samples at the time of pouring, meaurement of fat content and calculation of payment and
printing of payment slip.

6. Advantages:

1. Saving in quantity of sample milk

2. Saving of chemicals and detergents

3. Saving of expenditure on glassware

4. Saving in stationery and time

5. Saving in expenditure on staff.

6. Technical Collaboration: Since the process is simple, no technical collaboration is envisaged for the project, however
the Milk Unions/Private Dairy Plants would be providing guidance to the societies/collection centres in purchase and
installation of Automatic Milk Collection Stations and also training of manpower in operations and maintenance.

7.Capital Cost: The capital cost varies with the specifications and also the manfacturers. However, based on the
information furnished by the manufacturers, an average unit cost of Rs.1.15 lakhs including the cost of battery has been
considered. The detailed unit cost is given in Annexure I.

8. Economics of the project

Based on the various techno economic parameters furnished in Annexure I, the economics of the project has been
worked out and presented in Annexure II. The items of income include saving in expenditure on staff, stationery,
chemicals and detergents and glassware and also income from saving of sample milk, while the items of expenditure are
the repairs and maintenance of the Automatic Milk Collection Stations.

9. Financial Analysis:

The cash flow analysis covering the Benefit Cost Ratio (BCR) Net Present Worth (NPW) and Internal Rate of Return (IRR)
has been worked out for the project and presented in Annexure III. For the model under consideration, the BCR is 1.434:1
NPW is Rs. 47800 and IRR is 47%. The entire bank loan can be repayable in seven years without any grace period.
Hence repayment has been fixed at 7 years for the model project.(Annexure IV)

10. Financial assistance:

Automatic Milk Collection Stations would be considered for refinance support by National Bank. Therefore all participating
banks may consider financing this activity subject to their technical feasibility, financial viability and bankability.

11. Lending Terms:

11.1 Margin Money: The Milk Cooperative society or Milk collection centre should normally meet 25% of the project cost
either out of their own resources or through subsidy.

11.2 Interest rate: Interest rate will be as determined by the financing bank.

11.3 Security: As stipulated by the RBI.

11.4 Insurance: The financing bank may ensure that the society takes adequate insurance cover for the asset.

11.5 Repayment period: Depends upon the gross surplus generated, it may be upto 7 years without any grace period.

12 Special terms and conditions:

The special terms and conditions of the project are given in Annexure V.

Annexure - I

MODEL SCHEME ON AUTOMATIC MILK COLLECTION STATIONS (AMCS)

Unit Cost and Techno economic parameters

S.No. Particulars

A. Unit Cost, Bank loan & Margin Money

i) Cost of Automatic Milk Collection Unit (Rs.) 115000

ii) Margin Money / Subsidy (Rs.) 30000

iii) Bank loan (Rs.) 85000

B. Income Parameters

i) Volume of milk procured (lts/day) 400

ii) No. of milk samples / day 200

iii) Quantity of Sample Milk Saved (ml per sample) 10

iv) Sale of sample milk @ 10ml/sample (lts/month) 60

v) Sale price of sample milk (Rs./litre) 9.00

vi) Savings in expenditure on staff (Rs./month) 1500

vii) Saving in stationery (Rs. / month) 200

viii) Saving in expenditure on glassware

0.05
(@ Rs./sample/day)

ix) Savinb on chemicals & detergents

0.10
(@ Rs./sample/day)
C. Expenditure parameters

i) Repairs & Maintenance (Rs./month) 200

D. Others

i) Depreciation on AMCU (%) 10

ii) Interest rate (%) 13.5

iii) Repayment period (years) 7

ANNEXURE - II

Income and Expenditure - Automatic Milk Collection Stations

(Rs. in Lakhs)
Sr. Particulars Years

I II III IV V VI VII

Volume of Milk Procurement

1
(litres/day)
400 400 400 400 400 400 400

2 No. of Milk Samples per day 200 200 200 200 200 200 200
Quantity of Sample Milk
3 Saved @ 10 ml/sample 2 2 2 2 2 2 2
(litres/day)

A INCOME

Sale of Sample Milk

i) 0.066 0.066 0.066 0.066 0.066 0.066 0.066
@ Rs.9.00/litre

Savings in Expenditure on
ii)
Staff @ Rs.1500/month
0.18 0.18 0.18 0.18 0.18 0.18 0.18

Savings in Stationery
iii) 0.024 0.024 0.024 0.024 0.024 0.024 0.024
@ Rs.200/month
Savings in Expenditure on
iv) Glassware 0.037 0.037 0.037 0.037 0.037 0.037 0.037
@ Rs.0.05/sample/day
Saving on Chemicals and
v) Detergents 0.073 0.073 0.073 0.073 0.073 0.073 0.073
@ Rs.0.10/sample/day

Total Income (A) 0.379 0.379 0.379 0.379 0.379 0.379 0.379
B EXPENDITURE

Repairs and Maintenance

i) 0.024 0.024 0.024 0.024 0.024 0.024 0.024
@ Rs.200/month

Total Expenditure (B) 0.024 0.024 0.024 0.024 0.024 0.024 0.024

C GROSS SURPLUS (A-B) 0.355 0.355 0.355 0.355 0.355 0.355 0.355

ANNEXURE - III

Financial Analysis - BCR, NPW and IRR - Automatic Milk Collection Stations

(Rs. in Lakhs)

Sr.No Particulars Years

I II III IV V VI VII

1 Capital Cost 1.150

2 Recurring Cost 0.024 0.024 0.024 0.024 0.024 0.024 0.024

3 Total Cost 1.174 0.024 0.024 0.024 0.024 0.024 0.024

4 Benefits 0.379 0.379 0.379 0.379 0.379 0.379 0.379

5 Depreciated Value - - - - - - 0.345

of AMCS

6 Total Benefits 0.379 0.379 0.379 0.379 0.379 0.379 0.724

7 Net Benefits -0.795 0.379 0.379 0.379 0.379 0.379 1.069

8 DF @ 15% 0.870 0.756 0.658 0.572 0.497 0.432 0.376

9 PWC @15% DF 1.021 0.018 0.016 0.014 0.012 0.010

10 PWB @ 15% DF 0.330 0.287 0.249 0.217 0.189 0.164 0.143

11 NPW @ 15% DF 0.478

12 BCR @ 15% DF 1.434:1

13 IRR 47.03% i.e. 47%

ANNEXURE - IV
Repayment Schedule - automatic Milk Collection Stations

(Rs. in Lakhs)

Total outgo Net available DSCR

to the society
Collection
centre

Repayment
of Principal

Year Bank Loan Outstanding Gross Payment of Repayment Total Net DSCR
Surplus Interest @ of Principal Outgo available to
13.5% p.a. the society
collection
center

At the At the end

beginning of the year
of the year

I 0.850 0.750 0.355 0.115 0.10 0.215 0.140 1.654

II 0.750 0.650 0.355 0.114 0.10 0.214 0.141 1.660

III 0.650 0.540 0.355 0.098 0.11 0.208 0.147 1.708

IV 0.540 0.430 0.350 0.081 0.11 0.191 0.164 1.860

V 0.430 0.290 0.350 0.065 0.14 0.205 0.150 1.733

VI 0.290 0.150 0.350 0.044 0.14 0.184 0.171 1.930

VII 0.150 0.000 0.350 0.023 0.15 0.173 0.182 2.053

Hence Average DSCR is 1.800

ANNEXURE V

Model Scheme on Automatic Milk Collection Stations

Special terms and conditions

The bank should ensure that:-

1. The Milk Union/Dairy will identify the milk societies/collection centers whose milk collection is above 400 liters
per day for financing Automatic Milk Collection Units.

2. The Union/Dairy will guide the society/collection centre for the purchase and installation of Automatic Milk
Collection unit.

3. The Milk Union/Dairy will train the secretary/worker of the Milk Cooperative Society/Collection Centre in the
operation and maintenance of the Automatic Milk Collection Unit
4. The Union/Dairy will arrange to supply the required stationery and diluents to the milk cooperative
society/collection centre.

5. The Milk Society/Collection Centre will enter into an annual service contract with the supplying firm from
second year onwards.

6. The milk society/collection centre will insure the Automatic Milk Collection Unit with the insurance companies,
provided the insurance coverage is available.

7. The Union/Dairy will provide tie up arrangement for the repayment of bank loan.
 List of Document Attached with this Project Report

1 Society Registration Certificate

2 Public Trust certificate
3 Bye – laws of Society
4 Memorandum of Association
5 Management Committee list
6 Management Committee Resolution
7 Staff list engaged in Society
8 Audit Report (Last three years)
9 Annual Report (last three years)
10 Pan card Xerox
11 Bank A/c Passbook Xerox
12 Photo of NGO
13 Newspaper article of NGO
14 Literature published by NGO
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