User Manual - FI08.

06
Title: Asset Year End process
Module Name Asset Management

OVERVIEW

Business Process Description Overview

At the fiscal year change, the asset values from the previous fiscal year are carried forward cumulatively
into the new fiscal year. Once the fiscal year change takes place, you can post to assets using value
dates in the new fiscal year.
Year End closing is a technical step once the fiscal year is closed, you can no longer post or change
values within Asset Accounting (for example, by recalculating depreciation). The fiscal year that is closed
is always the year following the last closed fiscal year. You cannot close the current fiscal year.

The below mentioned transactions will be covered in the following pages:

FI08.06.01 Fiscal Year Change AJRW

FI08.06.02 Year End Closing AJAB
FI08.06.03 Undo Year End– By entire co code OAAQ
FI08.06.04 Undo Year End – By area OAAR
FI08.06.05 Environment -Recalculate Values AFAR
FI08.06.06 Environment -Incomplete Assets AUVA
FI08.06.07 Assets and Insurance/rate link ZFI014
FI08.06.08 Reversal of insurance/rate reversal ZFI014_REV
FI08.06.09 Report for insurance/rate ZFI014_REP
FI08.06.09 Report on decommissioned assets ZFI019

FI08.06.01 FISCAL YEAR CHANGE

Use this procedure to open a new year for the posting of assets. Perform this procedure
when it is necessary to open a new year for the posting of assets. This procedure should
be done before fiscal year closing.

Via Menus Accounting  Financial Accounting  Fixed Assets  Periodic

Processing  Fiscal Year change

Via Transaction Code AJRW

Input – Required Fields Field Value/Comments

Company Code Enter your company code from the selection.
New Fiscal Year Enter the fiscal year which needs to be opened.
Test Run Make sure to mark the indicator on before actual run.

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Click on EXECUTE icon

Press Enter or click on the YES icon

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Test run execute successfully.

Press the green arrow to go back to previous screen to run the actual.

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Click on the icon

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Click on IMMEDIATE icon

Now click on SAVE icon

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Background job has been scheduled for Year End process.

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To check the status of the job click on System – Services – Jobs – Job Overview, refer the screen below:

You will be prompted with the below screen:

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Click on the EXECUTE icon

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Selct your job for year end process and click on SPOOL icon

Click on the icon

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Fiscal Year Change status is displayed.

END OF TRANSACTION.

FI08.06.02 YEAR END CLOSING

Use this procedure to close the financial year for assets. After this is run, it is not possible
to post to assets in the old financial year. It is possible to reverse the year-end close
(transaction OAAQ) and re-open the year for posting if necessary. Perform this procedure
when all postings, including all depreciation runs, in the financial year are completed, and
the general ledger accounts have been reconciled with the asset reports. This is generally
before the general ledger is closed for posting to the old financial year

Prerequisites
• The asset fiscal year change (transaction AJRW) should have already been run.
• Asset history report reconciled with general ledger asset accounts.

Via Menus Accounting  Financial Accounting  Fixed Assets  Periodic Processing 

Year End closing  Execute

Via Transaction Code AJAB

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Input – Required fields Field Value/Comments

Company Code Enter your company code from the selection.
Year to be closed Enter the year which has to be closed.
Test Run Make sure to mark the indicator on before actual run

Click on the EXECUTE icon

You will be prompted with the below screen

Click on the YES icon

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The status is NO as this is a test run.

Press the green arrow to go back to previous screen to run the actual.

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Click on the icon

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Click on IMMEDIATE icon

Now click on SAVE icon

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Background job for Year End has been scheduled.

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To check the status of the job click on System – Services – Jobs – Job Overview, refer the screen below:

You will be prompted with the below screen:

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Click on the EXECUTE icon

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Selct your job for fiscal year change and click on SPOOL icon

The year has been closed successfully.

END OF TRANSACTION.

FI08.06.03 YEAR END CLOSING – UNDO ENTIRE COMPANY CODE

The Year End closing can be undo by using the transaction.

Via Menus Accounting  Financial Accounting  Fixed Assets  Periodic

Processing  Year End closing  Undo  Entire Company
code

Via Transaction Code OAAQ

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Double click on the transaction.

You will be prompted with the following screen

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Change the year back for the respective company code.

END OF TRANSACTION.

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FI08.06.04 YEAR END CLOSING – UNDO BY DEPRECIATION AREA.

Via Menus Accounting  Financial Accounting  Fixed Assets  Periodic

Processing  Year End closing  Undo  By Area

Via Transaction Code OAAR

Double Click on the transaction.

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You will be prompted with the below screen :

Select your company code and click on FISCAL YEAR icon

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The next screen will be:

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Change the fiscal for respective depreciation area.

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Click on the SAVE icon

The closed fiscal year is changed for the single depreciation area only.

END OF TRANSACTION.

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FI08.06.05 RECALCULATE VALUES – DEPRECIATION

It might be necessary to recalculate planned annual depreciation in certain company codes or for
individual assets. This might be necessary if:

 You have changed a depreciation key.

 You have made mass changes.

Via Menus Accounting  Financial Accounting  Fixed Assets 

Environment Recalculate values

Via Transaction Code AFAR

Input – Required fields Field Values/Comments

Company code Enter the company code from the selection.
Main Asset number Enter the asset number for which the depreciation is to be calculated.
Asset Sub number If the depreciation is to be calculated for sub number as well ,enter the sub
number
Depreciation area Enter the depreciation area for which is to be recalculated.
FROM fiscal year Enter the fiscal year
List Assets Tick the check box to get the list of number
Test Run Ensure to Tick the Test run box , if the recalculation is being done for the
first time.

Tips and Tricks

The recalculation of depreciation can be done at the company code level also without selection of any asset
and sub number for all depreciation areas.

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Click on the EXECUTE icon

You will be prompted with the below pop up box

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Click on the YES icon

The next screen will be as

Click on the Green arrow icon to go back the actual screen .

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Remove the Tick for the test run box and execute the actual run in the background.

You will be prompted with the below screen:

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Click on the icon

Click on IMMEDIATE icon

Now click on SAVE icon

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Background job has been scheduled.

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To check the status of the job click on System – Services – Jobs – Job Overview, refer the screen
below:

You will be promted with the below screen

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Click on the EXECUTE icon

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Select your job and click on the SPOOL icon

Click on the icon

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Recalculated depreciation posted successfully.

END OF TRANSACTION.

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FI08.06.06 INCOMPLETE ASSETS LIST

This report selects incomplete assets for a specified company code and provides detailed information on their
level of completion.

Via Menus Accounting  Financial Accounting  Fixed Assets 

Environment  Problem Analysis  Incomplete Assets

Via Transaction Code AUVA

Input – Required fields Field Value/Comments

Company Code Enter your company code from the selection.
Asset class Enter the asset class from the selection.
Asset number Enter the asset number which is incomplete.
Asset sub number Enter the asset sub number , if any , for incompleteness check.

Click on the EXECUTE icon

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There are no incomplete assets.

END OF TRANSACTION.

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FI08.06.07 ASSETS AND INSURANCE /RATE LINK

Via Transaction Code ZFI014

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