Pre-Inspection Meeting Report

Job No
PROJECT NAME
Contract

Document No.: Date : Page 1 of 5

INTRODUCTION

The Pre-Inspection meeting is held to review all the requirements of quoted Purchase Order(s) and their quality control
plans in detail with respect to Engineering, Fabrication, Inspection and to highlight any problem areas requiring immediate
action, to facilitate the progress of the order(s). All sections 1 through 11 below are to be completed and all comments and
/or action comments are to be detailed in section 12 below.

PURCHASE ORDER: SUPPLIER: REF:

1

LOCATION OF MEETING: DESCRIPTION OF EQUIPMENT/MATERIAL:

WHEN HELD AT SUB

CONTRACTOR NAME OF SUB
SUPPLIER

MAIN SUPPLIER SUB O.N.:

ORDER AMENDMENTS

AMENDMENT No. *
BRIEF DETAILS OF VARIATION: SUPPLIER’S REF. No.

INDICATE * ANY AMENDMENT NOT IN SUPPLIERS POSSESSION.

ATTENDEES

NAME: COMPANY FUNCTION

(REPORTER)

3 DISTRIBUTION: TO ALL PARTIES ABOVE PLUS:

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Pre-Inspection Meeting Report

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PROJECT NAME
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4 PRINCIPAL CONTACTS FOR THIS ORDER Page 2 of 5

SUPPLIER: CONTRACT ENGINEER

QA/QC ENGINEER

MAN GHH

INSPECTOR
PEX
LE
PPM

5 INSPECTION ADVICE

MAIN SUPPLIER: INSPECTOR NAME ___________________________________________

SUB CONTRACTOR :

NAME LOCATION INSPECTOR’S NAME

_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_________________________________ ___________________________
_________________________________ ___________________________
_________________________________ ___________________________
_________________________________ ___________________________
_________________________________ ___________________________

Certifying Authority Involvement YES/NO _________________

6 PURCHASE ORDER REVIEW

Review in detail the purchase order and attachments. All Actions required are to be detailed in section 12.
Indicate below the items required or enter N/A if not applicable.

LOW TEMP MATERIALS __________________ FUNCTIONAL TESTS ______________________

SOUR GAS SERV __________________ HAZARDOUS AREA ELEC ______________________
DRAWING APPROVAL __________________ INGRESS PROTECTION ______________________
NDT PROCEDURE APPROVAL __________________ RELIABILITY REQUIREMENTS ______________________
OPERATOR QUAL’S REQUIRED__________________ ACCURACY REQUIREMENTS ______________________
HIC TESTING __________________ CALIBRATON ______________________
ELECTRICAL TESTING ___________________ DATA BOOK INDEX ______________________

TEST PROCEDURES REQUIRED _________________ (list tests)

TYPE OF CERTIFICATE:
Vendor to note: These requirements are applicable to all sub orders.

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Pre-Inspection Meeting Report

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PROJECT NAME
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7 REVIEW OF STANDARDS Page 3 of 5

IS SUPPLIER IN POSSESSION OF ALL SPECIFIED STANDARDS?

YES / NO
IF ‘NO’ LIST STANDARDS MISSING

STANDARD TITLE

_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________

Supplier to note: All missing standards are to be obtained.

8 REVIEW SUB ORDERS

* The decision to visit a sub vendor subsequently will depend on the nature and importance of the product
supplied for this order. Proposals to be agreed with the Discipline Engineer.

ITEM SUB ORDER COMPANY LOCATION CONTACT VISIT

_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________...________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________...________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________
_____________ _______________ ________________ ________________ _______________ _____________

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COMMENTS ON SUB ORDERS ACTION PARTY

9 QUALITY CONTROL PLAN REVIEW Page 4 of 5

Review quality control plan with Supplier.

VENDOR TO SUBMIT UPON COMPLETION OF ABOVE COMMENTS TO RNGS / MGO FOR APPROVAL:

10 LIST OF ATTACHMENTS

TITLE: NO. OF PAGES

Section 12 comments on Purchase Order:

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11 AGREED BY THE FOLLOWING ATTENDEES

NAME SIGNATURE DATE FUNCTION

(please print)
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_____________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
_________________________________
____________ Supplier’s Rep.
____________ Inspector
____________ Inspt. Sup.
___________________________
___________________________
___________________________
___________________________
___________________________
___________________________

DATE
12 ACTION SHEET - PRE-INSPECTION MEETING REPORT Page 5 of 5 SHEET
NO _______OF _____

PURCHASE ORDER: _______________________________________________________________________________

P.O. ITEM NO. COMMENTS AND/OR ITEMS REQ: ACTION BY

FURTHER ACTION (NAME AND CO.)

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