RUNNING EFFECTIVE

MEETINGS
Purpose and
Objectives
Know the
components of an
effective meeting

To be able to run
an effective
meeting
Dilbert on Meetings
Components

Purpose Agenda Place

Time Team Participation

Follow
Action Value
Through
 Seven Deadly Sins of
Meetings
1. People don’t take meeting seriously
2. Meetings are too long
3. People wander off topic
4. No follow-through post-meeting
5. People aren’t candid
6. Important information is missing
7. Meetings never get better
 Before the Meeting

Make
Determine Prepare meeting Send
the the room invitations
objective. agenda. reservations .
.
1. Determine the
objective
Informing

Brainstorming

Status Reporting

Reviewing

Problem Solving

Decision Making
2. Prepare the
agenda.

Time
3. Make reservations.

Size of the team.

Room set up.

4.Send invitations.

Email/Outlook

Agenda

Advance reading

Response
During the Meeting

Ground Rules

Effective
Chairing
 1. Ground Rules
 Start and end on time.

 Make sure that everyone is comfortable.

 Ban technology.

 Set an atmosphere of free expression.

 2. Effective Chairing
 Follow the agenda.

 Park questions that are off topic.

 Purpose and summary.

 Next steps.
 After the meeting

Track progress of
Send minutes of Evaluate the
things decided
the meeting within value of the
during the
2 days. meeting.
meeting.
 About Roberts Rules

• Created by General Henry M. Robert in 1876

• Principles:
– Justice and courtesy to all
– Do one thing at a time
– Majority rules
– Minority has right to be heard
• For important decisions:
– Motion, second, balanced discussion, vote
 Meeting has a process.
Follow the process but never overdo it.
If you want to go back to this
presentation, you can go to slideshare.

• http://www.slideshare.net/GoGetterPM
Thank you!
 References
• Running Effective Meetings. Retrieved from
http://www.mindtools.com/CommSkll/RunningMeetings.htm
• Ahmadsanadsalim (2014, March 22). Effective Meeting. Retrieved from
http://www.slideshare.net/ahmadsanadsalim/effective-meeting-
32596924?next_slideshow=1
• Laura Staley (2012, Feb.29). Leading effective meetings slides. Retrieved from
http://www.slideshare.net/LauraStaley1/leading-effective-meetings-slides?related=1
• Running Effective Meetings. Retrieved from
http://leadership.uoregon.edu/resources/exercises_tips/skills/running_effective_meetings
• Running effective meetings. Retrieved from
http://www.diycommitteeguide.org/article/running-effective-meetings
• Section 1. Conducting Effective Meetings. Retrieved from http://ctb.ku.edu/en/table-of-
contents/leadership/group-facilitation/main
• Adams, Scott (2001). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/2001-
06-27/
• Adams, Scott (1996). Dilbert cartoon. Retrieved from http://dilbert.com/strips/comic/1996-
07-05/
• Various clip arts used in this presentation were from the internet using simple search
keywords.