REQUEST FOR PROPOSAL

AGRICULTURAL LEASE
City of Boulder - Open Space and Mountain Parks
Aweida Property
Swartz Property
IBM Property

SUBMITTAL DUE DATE

FEBRUARY 16TH, 2018

OPEN SPACE AND MOUNTAIN PARKS

7315 RED DEER DRIVE
OSMPAgLeasing@bouldercolorado.gov
 REQUEST FOR PROPOSAL

The City of Boulder’s Open Space and Mountain Parks Department (OSMP)is seeking proposals from
qualified vendors for the leasing of the Aweida Open Space property, the Swartz Open Space property
and the IBM Open Space Property.

A Mandatory Pre-Proposal meeting tour is scheduled for 9:00 a.m., January 26, 2018 at the Open
Space Annex, 7315 Red Deer Drive, Boulder, Colorado 80301. Please allow 2 hours for the meeting. A
representative from your company must be in attendance at the meeting. Proposals from
firms/individuals not represented at the Mandatory Pre-Proposal meeting will not be accepted.

Written Inquiries

All inquiries regarding this RFP shall be submitted vie email to

OSMPAgLeasing@bouldercolorado.gov on or before 4:00 p.m. February 2, 2018. A response from
the City to all inquiries shall be posted and sent via email no later than February 9, 2018.

Submittal instructions
Submittals are due at Open Space Annex or the email box (preferred) listed below, for time and date
recording on or before 2:00 p.m. Mountain Time on February 16, 2018.

Your response can be submitted in the following ways. Please note that e-mail responses to this
solicitation are preferred, but are limited to a maximum of 25 MB capacity. NO ZIP FILES ALLOWED.
Electronic Submittals must be received in the e-mail box listed below. Submittals sent to any other
address with NOT be forwarded or accepted. This e-mail box is only accessed on the due date of your
questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the
sole responsibility of the proposer to ensure their documents are received before the deadline specified
above. City of Boulder does not accept responsibility under any circumstance for delayed or failed email
or mailed submittals.

E-Mail OSMPAgLeasing@bouldercolorado.gov

-OR-

US Mail One (1) unbound copy of your submittal must be submitted in a sealed envelope, clearly
marked OSMP Ag Leasing to the Administrative Services Desk located at 7315 Red Deer Drive,
Boulder, CO, 80301

All RFP’s must be received and time and date recorded by authorized city administrative staff
by the above due date and time. Sole responsibility rests with the Offeror to see that their RFP
response is received on time at the stated location (S). Any responses received after the due
date and time will be returned to the offeror.
TERMS AND CONDITIONS

1. Proposers are expected to examine the drawings, specifications, schedule of delivery, and
all instructions. Failure to do so will be at the bidder’s risk.

2. Each bidder shall furnish the information required in the Request for Proposals (RFPs).

3. The Contract/Purchase Order will be awarded to that responsible bidder whose submittal,
conforming to the Request for Proposals, will be most advantageous to the City of Boulder,
price and other factors considered.

4. The City of Boulder reserves the right to reject any or all proposals and to waive
informalities and minor irregularities in proposals received, and to accept any portion of or
all items proposed if deemed in the best interest of the City of Boulder to do so.

5. Late or unsigned proposals will not be accepted or considered. It is the responsibility of

proposers to ensure that the proposal arrives at the Administrative Services Front Desk or
appropriate email box prior to the time indicated in the “Request for Proposals.”

6. Any interpretation, correction or change of the RFP documents will be made by Addendum.
Interpretations, corrections and changes of the RFP documents made in any other manner
will not be binding, and proposer shall not rely upon such interpretations, corrections and
changes. The City’s Representative will not be responsible for oral clarification.

7. Confidential/Proprietary Information: Proposals submitted in response to this “Request for

Proposals” and any resulting contract are subject to the provisions of the Colorado Public
(Open) Records Act, 24-72-201 et.seq., C.R.S., as amended. Any restrictions on the use or
inspection of material contained within the proposal and any resulting contract shall be
clearly stated in the proposal itself. Confidential/proprietary information must be readily
identified, marked and separated/packaged from the rest of the proposal. Co-mingling of
confidential/proprietary and other information is NOT acceptable. Neither a
proposal, in its entirety, nor bid price information will be considered
confidential/proprietary. Any information that will be included in any resulting
contract cannot be considered confidential.
Aweida, Swartz, IBM
Agricultural Open Space Properties
Evaluation Criteria

The following criteria will be used to evaluate proposals and award a lease:

1. Ability of prospective tenant to provide the best stewardship of the property, based on
agricultural experience and past performance in agricultural endeavors.
2. Proposed operation described in proposal. Incorporation of farming and/or grazing
management practices that conserve soil, water, rangeland, and other resources.
3. Flexibility of proposed operation.
4. Ability to meet equipment requirements for the proposed operation.
5. Ability to meet the financial demands of proposed operation.
6. Amount bid for the property

Proposals will be evaluated by an evaluation team consisting of staff from the Open Space and
Mountain Parks Department
Aweida, Swartz, IBM
Agricultural Open Space Properties

Lease: Aweida Agricultural Open Space INFORMATION

Location: 34 Acres located in the northeast corner of the intersection of Arapahoe Rd. and Willow
Creek Drive.
Legal description: SW ¼ of Section 30 T1N R69W

Property Description: Dryland currently planted to alfalfa and sainfoin

Irrigation Water: N/A

Fencing: Partial

Facilities: No homes or farm buildings are on the property

Management Considerations: A multi-use trail passes through the property. Alfalfa weevils present
in alfalfa planted on the Aweida property can only be treated with OMRI-listed®1 products, due to
the proximity to public use trails. Initial three-year lease. An additional 23 acres of dryland planted
to perennial grasses will be available after stand establishment, but is not currently part of this
proposal opportunity.

1
Organic Materials Review Institute
Aweida, Swartz, IBM
Agricultural Open Space Properties

Lease: Swartz Agricultural Open Space INFORMATION

Location: 43 Acres located in the northeast corner of the intersection of 75th Street and Arlington
Drive.
Legal Description: S 1/2 of the NE 1/4 of S36 T1N R69W

Property Description: Flood irrigated hayland

Irrigation Water: 2 shares of Marshallville ditch water and 1 share of McGinn ditch water

Fencing: Partial

Facilities: No homes or farm buildings are on the property

Management Considerations: Initial three-year lease. The entirety of the Swartz property is
designated as a Class B Boblink Management Area. Mowing after July 15th one out of three years
is necessary to protect nesting bobolinks until they fledge.
Aweida, Swartz, IBM
Agricultural Open Space Properties

Lease: IBM Agricultural Open Space INFORMATION

Location: 70 Acres located in the southwest corner of the intersection of Highway 52 and 71st
Street.
Legal Description: NE 1/4 of S9 T1N R70W

Property Description: Flood irrigated hayland

Irrigation Water: 210 shares of Left Hand Ditch delivered through the Starr Ditch. Units of Colorado
Big Thompson Water (CBT), administered by Northern Colorado Water Conservancy District, may
be available for an additional cost

Fencing: No homes or farm buildings are on the property

Facilities: None available

Management Considerations: Prairie dogs colonize the southern portion of the property. City
ordinance prohibits the destruction of active burrows or lethal control of prairie dogs. Good
irrigation practices are necessary to prevent the expansion of the colony. Initial three-year lease.
Aweida, Swartz, IBM
Agricultural Open Space Properties

If submitting a proposal for multiple properties, please submit separate proposals for questions 2
through 13 for each property.

SUBMITTAL SECTION

Please submit the following information in the order listed below:

1. Please submit your name, EMAIL address, mailing address, and phone number.
2. Please describe the operation you propose for this property, with as much detail as possible.
3. Please include practices that conserve soil, water, and other resources.
4. Please describe your proposed Crop Production; e.g., crops raised, tillage, irrigation.
5. Please describe how and where you will market the products grown on the property.
6. Please describe any kind(s) of infrastructure improvement(s) that you envision for the
property.
7. Please submit other details of your management not included above.
8. If you are currently involved in other agricultural enterprises, briefly describe the
operation(s). Include general locations.
9. How will the City of Boulder agricultural land you are proposing to lease, fit in with the rest of
your operation?
10. Please describe your agricultural background.
11. Please list the machinery and equipment needs for your planned operation on the property
and how you will meet those needs; e.g.: own, lease, borrow, hire custom, etc.
12. Describe how you will meet the labor demands for the proposed operation. Are you involved in
your agricultural enterprises on a full-time basis? If not, what percentage of your time is
dedicated to agricultural pursuits?
13. Amount bid for the property, either cash rent or per ton of hay and/or AUM

Please provide personal references that are familiar with your agricultural experience. If you are
currently leasing agricultural land, one of your references must be the owner.

Name Email address and Phone #

___________________________________ _________________________________
___________________________________ _________________________________
__________________________________ _________________________________

*Please note that bidders may be asked to provide financial reference(s) and information upon
request.
Insurance Requirements and Additional Considerations
Aweida, Swartz, IBM
Agricultural Open Space Properties

Insurance Requirements

Worker’s Compensation – Statutory Limits

General Liability - Per occurrence and in the aggregate - $1,000,000.

Insurance shall:

1. Provide coverage on an Occurrence Form;

2. Provide coverage at least as broad as Insurance Services Office (ISO) form CG0001;
3. Provide primary coverage;
4. Include the City of Boulder and its officials and employees as additional insureds as their
interests may appear; and
5. Be Issued from a company licensed to do business in Colorado having an AM Best rating of
at least A- VI.

Stewardship Plans

Tenant will be required to complete a Conservation Plan with a Natural Resource Conservation Service
(NRCS) Specialist within six months of execution of the lease contract. Tenant shall meet with their
Open Space and Mountain Parks lease manager following the completion of the NRCS Conservation
Plan to develop a stewardship plan outlining practices and technologies from the Conservation Plan
that will be integrated into the tenant’s farming operation

Adherence to all applicable laws

Tenant shall comply with all applicable laws of the United States, the State of Colorado, Boulder
County and the ordinances and codes of the City. This includes Federal minimum wage laws.
Aweida, Swartz, IBM
Agricultural Open Space Properties

Failure to complete, sign and return this signature page with your proposal may be cause for
rejection.

Contact Information Response

Company Name including DBA

List Type of Organization (Corporation,

Partnership, etc.)
Name and Title of Person Authorized to Contract
with City of Boulder
Name and Title of Person Submitting Bid

Email Address for Person Submitting Bid

Company Address

Company Phone Number

Company Website

Company Fax Number

By signing below I certify that:

I am authorized to bid on my company’s behalf.

I am not currently an employee of City of Boulder.
None of my employees or agents is currently an employee of City of Boulder.
I am not related to any City of Boulder employee or Elected Official.
I am not a Public Employees’ Retirement Association (PERA) retiree.

___________________________________________________ _________________
Signature of Person Authorized to Bid on
Company’s Behalf Date

Note: If you cannot certify the above statements, please explain in a statement of explanation.
Map Aweida Open Space
Map Swartz Open Space
Map IBM Open Space