Columbia Earth Day Coalition

804-C E. Broadway • Columbia, MO 65201 • 573/875-0539

www.columbiaearthday.org mail@columbiaearthday.org
January 22, 2018
Dear Friend of Earth Day,
Hello. It’s Street Fair sign-up time for Earth Day 2018. We invite you, your agency, organization
or business to be part of it.
DATES: The Festival will be Sunday, April 22 in MU’s Peace Park with booths set up on adjacent streets.
In the event of bad weather we will move the Festival date to Sunday, April 29. The deadline for regular
registrations is March 31, and there is a $20 late fee per booth for all registrations received between
April 1 and 9 p.m., Monday, April 16. (New: Very late registrations (April 17 to date of festival) will be
charged a $50 late fee per booth and those booth names may not appear in Earth Day handouts.)
CONSTRUCTION: MU is doing construction at 6th and Elm in the Heinkel Building parking lot. This lot
will not be available for parking or unloading. Likewise, the sidewalk on the north side of Elm, in our
Section E, will be closed.
FEES: Booth fees for businesses, independent artisans*, and non-profits taking money will remain the
same as last year. Fees for food vendors and non-profits not taking money remain the same, as well.
Read the fee details on the reverse page carefully. NO consumable food or drink can be sold or given
away for donations in any booth other than those in the Food Courts.
FOOD VENDORS: All booths selling food or drink will be in a Food Court on 7th or 8th street with seating
areas. We are allowing food trucks and generators. There is a separate fee schedule, registration form
and additional information required from food vendors. (See registration form.)
ECO-AWARENESS CONTEST: We encourage everyone to enter our booth contest by incorporating
environmental education in their booths. For the best educational displays or interactive learning
activities, we will award cash prizes to non-profit groups (1st prize $150, 2nd $100, 3rd $50), and free
booth space next year to businesses (1st prize is a booth for two years, 2nd & 3rd a booth for one year).
VOLUNTEER FAIR: Our Earth Day Festival is also a Community Volunteer Fair. This is a great
opportunity to find volunteers for your organization, regardless of the issues you work on. The
Volunteer Fair will be located in the West Field (northwest corner of Peace Park) instead of the Circle
Drive as in past years. This applies to non-profits not selling or taking donations.
EARTH FLAGS: Earth Flags (3’ x 5’) will be available at a discounted price of just $7.50. If you’d like one,
you can include this in your registration. We will distribute flags the morning of Earth Day.
Details regarding booths are on the reverse. All vendors selling anything must obtain a Missouri
Tax ID through Missouri Dept. of Revenue. See Vendor Tax Responsibility pdf for info. If you have
questions, contact us at the Peace Nook (573-875-0539). We hope you’ll join us at Earth Day.

Sincerely,
Kim Dill & Laura Wacker
for the Earth Day Coalition
*Criteria for Independent Artisans/Craft Hobbyists Rate:
1. Independent artisans are individuals who make handcrafted items as a hobby and who are supplementing their incomes
through their crafts. No others shall be charged the reduced rate.
2. Independent artisans cannot sell items other than those they’ve produced with their own hands. However, two or more
independent artisans can share a booth, provided that each meets the criteria.
3. Craftspeople who have established themselves in shops or other situations through which they regularly market their crafts
commercially as their primary source of income are considered established businesses and pay the regular for-profit rate.
4. Independent artisans must obtain a temporary business license as required by the City of Columbia (see over).
5. In the case of ambiguity, those applying for a booth will be asked to provide information about their business and the Earth
Day Coalition will determine their status.
 COLUMBIA MISSOURI EARTH DAY 2018 Booth Reservation Information
1. The Festival & Street Fair will be Sunday, April 22. In the event of bad weather we will postpone to
Sunday, April 29. We will not have an indoor rain site. The Street Fair runs from noon to 6:30 p.m.
Booth set up begins at 8:00 a.m. Please follow the traffic directions provided by ED volunteers, unload
your materials and park before setting up. All booths must be in place absolutely no later than 11:00
a.m. as the streets will be closed to all traffic after this time. Streets will remain closed until 6:30 p.m.
Booths must be kept open until 6:30 p.m., or, if you need to close early, please remove your booth
materials by walking them out. Absolutely no vehicles are allowed on the streets before 6:30 p.m.
2. Booth spaces provided are approximately 10' X 10'. Your set-up should not exceed the allocated space.
If you need more than a 10' X 10' space, you should sign up and pay for an extra booth. Booth sites will
be assigned by the Columbia Earth Day Coalition. Booth representatives may request a specific location
by bringing this form to the Peace Nook, 804-C E. Broadway, and picking out a location on a first-come-
first-served basis. (Nook hours: Mon.-Sat. 10-9, Sun. 12-6)
3. Your group/business is responsible for bringing all set-up materials (tents, tables, chairs, etc.).
4. Booth fees are as follows (w/a $20 per booth surcharge applied to any received after March 31):
A) Food Vending Business — $150 per booth.
B) Other Business, all other for-profits and trade associations — $65 per booth.
C) Independent Artisans/Craft Hobbyists — $45 per booth (see over for criteria).
D) Food Vending Non-Profit — $85 per booth.
E) Non-profit groups selling merchandise or taking donations — $35 per booth.
F) Non-profit groups NOT selling merchandise or taking donations — $20 per booth. These booths are in
the West Field. No $20 booths if taking money at any booth.
5. City Mandates:
A) Business License: The City of Columbia requires that any entity (including artisans & some non-
profits) setting up a booth have either a valid City of Columbia-issued business license, or that a
temporary, one-day license be obtained. There is a $5 fee for this temporary license. This fee is collected
with your registration by the Earth Day Coalition and turned over to the City. This applies to all booths,
including non-profits unless specific criteria are met (see below).* This is per entity, not per booth.
B) Food Vendor Inspection Fee: Any businesses or non-profits selling food are required to pay a $30
User Fee for Food Inspection. This includes all food vendors. The only exception is a currently licensed
Columbia food handling establishment that has already paid a user fee to the City. This is per entity, not
per booth. It is the responsibility of all food vendors to contact the Health Department prior to the
Festival to make sure they will be in compliance with all regulations.
6. No refunds for booth fees will be made for any reason. In the event of a complete cancellation of the
Festival, all booth fees paid will be considered a donation to the Columbia Area Earth Day Coalition.
7. Please try to practice good stewardship of the Earth. If possible, use items that are recyclable or
biodegradable. If you can, use recycled paper for handouts. Please don’t give out balloons as they have
been linked to bird and other animal deaths.
Food Vendors: Electric hookups are not available. However, we do food trucks and generators. Please
take whatever actions you can to minimize noise and litter. It is your responsibility to clean up your area
throughout the day and at the conclusion of the Street Fair. NO Styrofoam or polystyrene serving
containers or materials will be permitted. Please use paper products.
8. The Earth Day Coalition will make every reasonable effort to ensure the safety of participants and
exhibitors. We cannot, however, be liable for injuries or loss of property that might occur. By signing up
for a booth, the signer agrees to hold harmless from any liability the Columbia Earth Day Coalition and
its member organizations.
* Excludes IRS-recognized tax-exempt orgs, religious groups, MU programs and MU student orgs. All other non-profits must pay $5.