Professional Documents
Culture Documents
Page 1 of 6
Version 1.1
Format
There is a template for the SOPs. Please follow it. See the E-beam or Sputter SOPs for the layout. The
easiest way to make a new SOP is to copy an old one and then change the text.
A document footer should exist on each page listing version number, and “Page X of Y,” with a blue line
on either side.
The word 2007 docx format should be used for all documents. Documents should also be converted to
PDF: several free programs exist such as PDFcreator for this purpose.
The standard font Calibri should be used for body text; Cambria should be used for headings (word 2007
defaults). Headings should use the “title” style, but centered. Normal text should use the “normal” style.
All text should be single-spaced.
Headings should not be over-capitalized. For example, “Machine diagram” or “Figure one”; however, an
exception is made for “Operating Procedure,” in which both words should be capitalized.
The first page of the SOP should be a cover page. The word 2007 Conservative cover page is used.
The second page should be for important information. Be sure to keep the picture on the
bottom of the page. The following need to be placed on all SOP’s:
You can only use CeNSE laboratories and equipment if you have been approved by Brian or
Chuck, reserved the tool on the calendar, and filled out a form. No Exceptions!
If the equipment is acting unusual STOP! Please discuss with Brian or Chuck before proceeding
and leave a note on the machine.
(use if applicable) Gloves should be worn while handling substrate and deposition to reduce
contamination.
Any accidental damage must be reported immediately.
All CeNSE laboratories are protected by video surveillance.
The third page should have a diagram of the machine in question. If more diagrams are required, use
more pages. See Diagrams for the format for these.
After the diagrams, the Operating Procedure should begin. See Operating Procedure below.
Page 2 of 6
Version 1.1
After the Operating Procedures, any appendices should follow.
Page 3 of 6
Version 1.1
Diagrams
Diagrams should be done in SVG format. Do not use bitmap or some format like that. You will regret it.
The free Inkscape is a good choice.
It is important to know how to perform the following: object clipping, node editing, grouping, fill and
stroke.
Text on diagrams:
Page 4 of 6
Version 1.1
Example
Page 5 of 6
Version 1.1
Operating Procedure
Operating Procedures should be written in outline format, with the following style:
All text should be given in present tense, command form. For example:
Instructions should be given as if the reader has never used the machine before. Do not assume a
previous knowledge of the machine.
Keep it simple. Rather than one long step, break it up into sub-steps.
The first step should always be “preparation.” The last step should always be “when you are done with
the machine.” It is preferable to put instructions on (optionally) continuing using the machine before
this last step.
Page 6 of 6
Version 1.1