Professional Documents
Culture Documents
Applies to:
Open Text DocuLink for SAP Solutions 9.6.2. For more information, visit http://www.opentext.com
Summary
Open Text Archiving and Document Access for SAP Solutions offers a range of options for integrating SAP
documents and other documents in the different SAP applications, including e-mails, faxes, images and
informal correspondence, etc. Besides archiving documents, it allows you to manage, search, display and
edit them. This article is about accessing the various SAP business documents through OPEN TEXT
DocuLink, which are archived using the SAP archiving methods.
Author Bio
Harish Kumar D is working as an SAP Technology Consultant with Applexus Technologies (P) Ltd. He has
working experience in SAP ABAP and SAP Archiving.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Table of Contents
Introduction ......................................................................................................................................................... 3
Configuration Steps ............................................................................................................................................ 3
Related Content ................................................................................................................................................ 30
Copyright............................................................................................................ Error! Bookmark not defined.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Introduction
Open Text Archiving and Document Access for SAP Solutions offers a range of options for integrating SAP
documents and other documents in the different SAP applications, including e-mails, faxes, images and
informal correspondence, etc. Besides archiving documents, it allows you to manage, search, display and
edit them.
Configuration Steps
1. Go to transaction J6NP. Click on New Version.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
9. The version should be saved in Expert Mode to get all the available options. Press YES in the message.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
11. Double click on the root node to give the Root Node details like the Text which should be displayed for
the root node in output.
12. Now placing the cursor on the Root Node, click on the “Create as child” button. While creating a child,
place the cursor on its superior node.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
14. Give the Node details and save. The text is used to
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
15. Now for each node, continue steps 12 to 14. In case of Nodes, which is used to display the values
fetched from database, we need to change the “Selection Type” of the node accordingly. i.e. “Value Table” in
our case.
In the Functions tab, we will add a function in “Function code PICK” field for performing a specific action at
the time of double clicking the displayed value.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
16. Now in case of Value Table node, we need to create a Attribute Object.
17. Click on the Create Attribute Object against the Value Table Node. We can create all the attribute
objects, which needs to be used for the selection screen and output display.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Note: Here the Data Structure represents table structure of the respective documents. The SAP – Object Type
represents the respective Business Object of the corresponding structure. This is an important entry, which will be
used internally for the selection and display of the respective document from Open Text.
In the Data Archiving Tab, we will give the respective Archiving Object of the document and the Archive Info
Structure used for archiving the documents. The info structure fields in the Archive Info Structure are
important as the Open Text Node Selection Fields should be available in the info structure fields of the
Archive Info Structure. So while creating the Archive Info Structure, we need to plan all the info structure
fields with the selection screen fields of Open Text output also in mind.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
18. Now create the Selection Field and Assignment for the Value Table Node and save.
Click continue and enter the required details in the following screen and save.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
20. We will use these variables in the output display of the value table node. This is used to display all the
selected purchase order in the open text output screen.
21. Now we need to create the selection screen variables or use the existing attribute objects for selection
screen variables, which need to be used in the Open Text output report. For creation we need to click on the
“New” icon and for using the existing one, we need to click the “Hand” icon.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
If we need to restrict the selection screen values, it can be done in the “Restrictions” tab. Click on Maintain
and give the required values.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Save and continue. Now we can see a filter icon against that selection attribute.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
22. Now create the same selection criteria’s for the Value Node also.
24. Now we can see all the objects created in our view in the respective tabs in the development screen.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
25. Now select the view and click on “Test View” button. Or we can use transaction J6NZ for displaying the
output of each project.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
After executing, we can see all the Purchase Orders which are Archived as well as which are available in the
database. The documents displayed in red colors are all archived and the rest is available in database.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
While double clicking an archived document, we can view the respective documents from the archive.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
27. We can change the colors of the respective documents from the settings menu.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Based on the requirements, change the colors accordingly and save the settings.
28. To change the display object, enter a picture name from SMW0, Binary data for WebRFC applications in
the Header of the respective View.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
29. We can remove or add the Tool Bar Icons in the Open Text report output, from the respective view
Header data.
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
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Open Text DocuLink Configuration - To Access Documents which are Archived using SAP
Related Content
http://online.opentext.com/
http://support.opentext.com/
https://knowledge.opentext.com
Data Archiving
For more information, visit http://www.opentext.com
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