Draft of Functions of the ff:

President: Takes lead, Officiates, and makes final decision on matters concerning batch related activities.
Bridges the finance, logistics and committee heads.

Special Assistant to the President:

provides technical insight, suggests, provides advise to the president.

Close coordinates with the president for matters that require decision.
Coordinates with communications department for publications. Publication here refers to information
that needs to be publicised through our chosen mode of communication.
Coordinates with logistics department for status updates and provides technical support if needed.
Makes sure that everyone is moving.

Communication
Prepares infographics, documents, minutes to be publicised within our chosen mode of communication.
Reports to the president, coordinates with the SAP before publicating information.
Prepares minutes of every meeting for publication.
Answers questions/ provides references to the batchmates on matters concerning the alumni.

Finance
Collects contribution and safekeep finances of the organisation.
Disburse finances to logistics, and requires liquidation.
Presents documents r/t finances: cash flow, liquidity, etc as required by auditor.
Reports to president, coordinates with SAP.

Auditor
Audits the finances, requires documents r/t finances from finance based on a pre-agreed standard.
Reports to president, coordinates with SAP.
Prepares data to be publicised by communications department r/t financial status.

Logistics
Has the overall responsibility to coordinate for operation of people, facilities and supplies.
Reports to the president, coordinates with SAP.
Prepares 3 quotations for expenditure more than P5,000.00 to be presented to President and SAP.
Requires list of resources needed by the committee heads on a timely manner.

Committee heads
Manages the respective committee.
Identifies, forecasts, predicts, plans the needed resources and provides necessary information and
justification.
Describes the methodologies of the task(s.)
Coordinates in a timely manner (timely here means realistic amount of time to achieve something) with
the logistics department.

Do we need a vice president?