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Oracle General
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Begin Day
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Agenda
Agenda – Day 1 M
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1. Integration Overview T
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P Calendar &
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2. Creation of Ledgers - Chart of Accounts, Currency,
Accounting Convention G
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3. Cross Validation Rules
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4. Security Rules 8
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5. Shorthand AliasesP
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E and Summary Templates
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6. Roll-up Groups
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Integration Overview
Depreciation Expense
Retirement Gains/Losses Invoices
M
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Cost Adjustment Oracle Payments
Discounts Oracle
.C Payables
Revaluation's Assets Foreign Gains/Losses
Reclassification
Oracle T
Encumbrances
Inventory O
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O Labour costs
OracleB
L Usage costs
Oracle
Project
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Revenue
Accounting
Oracle Encumbrances
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General
Purchasing 8
Ledger
Month-end Accrual
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P
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A Forecasting External
Invoice /E
Self-Service
L Systems
Billing Auto BRS web purchasing
Oracle
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Receipts
Receivables Adjustments Oracle
ADebit/Credit memos Cash
Oracle
R Management
iProcurement
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Implementation Flow Chart
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Define Cross Enter Account .C
Define Responsibilities
Validation Rules Combinations T
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Define Value Sets Define Period Types S
Define Additional
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Inter company
O Accounts
Define Flexfield Define Accounting L
Structure Calendar .B
8 Define Additional
8 Suspense
S Accounts
Define Segment P
Define Currencies
Values P
A Define Summary
E Define Convention Accounts
Define Security L
Rules C
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R Define Ledger
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Implementation Flow Chart
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Define Short Hand . C
Aliases T
Setup Auto Reverse
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Define Journal S Setup Autopost
Entry SourcesG
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L Define System
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Define Journal Controls
8Entry Categories
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P Define Units of Set Profile Options
P Measure
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C Control Groups
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Set of Books
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Chart of Accounts
8Calendar
Structure
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A SEW
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Ledger- Currencies
Define Currencies - Use currencies window to enable the currencies that are required for
operations. M
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All the ISO currencies are seeded. Enable the currencies that would be utilized
T
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Currencies Rate Types - Used to define the types of rates i.e. spot or corporate etc.
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Define your own rate type apart from those that are already seeded.
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Daily Rates - Used to define daily used rates – to convert from foreign currency to functional
currency
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Use the appropriate rate type when entering transaction to default the rate automatically
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Ledger- Currencies
PeriodRates: Used to define rates for a period – for translation and revaluation
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General Ledger uses O
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•Period average and period end rates - for translating actual and budget T account balances
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•Revaluation Rate - When you revalue account balances denominated P in foreign currency
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Historical: Used to define historical rates for translatingO
balance sheet accounts
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.Band budget account balances
•Historical rates or amounts for translating actual
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•Enter Historical rates individually or by8
S range
•Normally entered for balanceP
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sheet accounts - Example - To translate non-monetary and
A balances
selected owners’ equity account
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Ledger- Calendar
Period Types - Attach the Period Type when defining accounting calendar
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• Period types control the number of Accounting Periods per fiscal year. Period types could
be Month, Quarter, Year etc., .C
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Accounting Calendar P
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• An Accounting Calendar consists of Accounting Periods G
associated with a Period Type
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• Define your Calendar one year at a time to be more accurate
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Period Type and Accounting Calendar
Accounting Calendar M
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Name Type Year Period Qtr From To
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Jan-03 Month 2003 1 1 01-Jan-03
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31-Jan-03
Feb-02 Month 2003 2 1 01-Feb-03
P31-Mar-03
28-Feb-03
Mar-03
Apr-03
Month
Month
2002
2003
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4
1
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01-Mar-03
01-Apr-03S 30-Apr-03
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Dec-03 Month 2003 12 8 4 01-Dec-03 31-Dec-03
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P non-adjusting periods
•Ensure that there are no gaps between
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•Accounting periods E
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cannot overlap, except for adjusting periods
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Set of Books - Calendar
Open/Close Period
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Open and close accounting periods to control journal entry and journal posting, as well as
compute period–end and year– end actual and budget account balances for reporting.
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Accounting Period Statuses O
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a. Open b. Closed
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c. Permenantly Closed
d. Never Opened e. Future Entry O
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Ledger- Calendar
Status of Periods M
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Status Record Post TReport
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Never Opened N N
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Open Y
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Future Entry Y N N
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Closed N
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Permanently Closed P
N N Y
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Not Opened E N N N
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Accounting Flexfield Structure
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Parent Values
All Assets O
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Child/ G Current Assets
Parent Values
Fixed Assets O
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Child Values Land
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Building Bank Stock
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• No limit to number
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• No limit toA
number of entities on each level
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Parent and Child Values
Parent Values : M
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•Assign ranges of Child values to Parent Values
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•No Posting is done to Parent Values O
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•Budgets are not entered directly for Parent Accounts
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Child Values : L
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•Post journals directly to Child
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S to Child Segment Values
•Enter Budgets directly
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• Natural Account Segment values are to be qualified as Assets, Liabilities, Ownership/Stock,
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Revenue or Expenses
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Set of Books
Code : ACCOUNTING_FLEX T
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Title : BMI Accounting Flex
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Description : BMI Accounting Flexfield S
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Freeze Flex field definition : Yes/No O
Enabled : Yes/No L
Segment Separator :
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Period (.) / Dash (-) / Pipe (|) / Custom
Cross Validation Segments : Yes 8
Freeze Roll up Groups : No 8
Allow Dynamic Inserts : S
Yes
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•Create the Accounting Flexfield Structure
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•Ensure that the flexfield qualifiers (Balancing Segment, Natural Account Segment, Cost
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Center Segment and Inter Company Segment) are enabled
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Security Rules
Navigation : Setup>Financials>Flexfields>Key>Security>Define/Assign
Screen : Define/Assign Security Rules M
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•Control Access to ranges of Accounting Flex-field Segment values by defining Security Rules
and assigning them to responsibilities T
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Cross Validation Rules
Navigation : Setup>Financials>Flexfields>Key>Rules
Screen : Cross-Validation Rules M
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•Prohibit invalid combinations of Accounting Flex-field Segment values using Cross Validation
Rules T
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•Always use one universal include rule and use atleast one exclude element
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CEO’s Office
P Pax, Cargo, Mail Revenues
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Roll-up Group
Roll up Group M
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•Define rollup groups to capture different summary levels for each Accounting Flexfield
Segment
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•Assign related parent values to rollup groups. Use Rollup groups
summary accounts S
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O and graphically create parent-
•Use account hierarchy editor to define new roll up group
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child relationship and assigning parent values to roll up groups
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Summary Accounts
Summary Accounts
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All Assets All Assets .C
Rollup Group T
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Level 2 Fixed Assets L Current Assets
Rollup Group .B
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Child Values P
Land PBuilding Cash Bank Stock
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•Use Summary Accounts Eto view financial information at Summary Level - Example - Cash
L can be reviewed to make decision on investments
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across all the Companies
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•Use Summary R Accounts in formulas,allocations and for budgetary control at parent level
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Account Aliases
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•A Shorthand alias is a simple code that represents a partial or complete Accounting Flexfield
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• Use Shorthand aliases to reduce flexfield entry keystrokes and maximize productivity and
accuracy
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Sample Shorthand Aliases S
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Alias
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Accounting Flex-field Structure
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(Co-Cost-Nom-Sub1-Sub2)
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Cash S
01-0000-1610-00000-00000000
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Travel P 01-1000-6211-00000-00000000
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Revenue-Pax 01-0000-4101-00000-00000000
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Agenda
Agenda – Day 2 M
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1. Journal Entry Setup O
-Journal Sources, Categories P
-Journal Approval Hierarchy S
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-Setting up Auto posting and Auto reverse
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2. Manual Journal Entries .B
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3. Journal Import S
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4. Posting of Journals
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on Session
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General Ledger Accounting Cycle
Journal Entry M
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•Enter Journals in batches or as single journal .C
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•All journals in a batch share the same period O
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S be posted only in Open
•Enter journals in Open or Future enterable periods. But they can
periods G
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For Journal Approval - Ensure .B
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•Journal approval in Set of Books window
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P to Approve and to find approver method
•Set profile options to Allow preparer
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•Set time limit for journal
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Journal Entries ...
O Journal Voucher
entry correct
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.IsB No Mark Journal
Post 8 entry
the journal
for
Journals 8 correct
Reversal
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P Yes
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• When posting to earlier open periods, actual balances roll forward through the latest
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Journal Entries - Auto Post/Reverse
AutoPost
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•Automatically Post journal batches that meet specific criteria with combination of Source,
Category, Balance Type and Period. For example - Automatically Post journals from sub-
ledgers like Account Payable / Accounts Receivable T
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•Schedule the Auto Post program for the AutoPost Criteria Set defined periodically from
“Schedule” window G
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Auto Reverse .B
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•Auto Reverse journals that are routinely reversed,like period end accrual journals by marking
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the journal category as auto-reverse.
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•Run Open Period program to launch Automatic Reversal or Submit the Automatic Reversal
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Program from Submit request form
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General Ledger
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Agenda
Agenda – Day 2 M
1. Recap of Day one O
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2. Recurring Journals O
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3. Mass Allocation S
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4. Mass Maintenance L
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5. Document Sequencing 8
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6. Budgeting P
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- Budget Organisation
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- Budgets
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- Budget Entry
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Agenda
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8. Budgetary Control Groups O
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9. Hands on Session O
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Recurring Journals
•Create Recurring Journals for transactions that occur every Accounting Period
• Create three types of Journals using Recurring Journals M
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Skeleton Journals .C
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• Enter accounts only O
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• Do not enter a formula to create skeleton journals
S
• Each generation produces journal entries with no journal line amounts
G
• Enter journal Line amounts using Enter Journals form
O
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Standard Journals
8
8constants to generate recurring standard journals
• Enter Accounts and Constant Amounts
S
• Enter a formula using
Pproduces a journal with identical Journal line amounts
• Each generation
P Sector Distance can be created as a standard recurring
• Example, Average
journalA
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FormulaLJournals
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A • Enter Accounts and variable amounts
R • Enter a formula using Accounting Flexfields as arguments
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Mass Allocation Journals
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•Define a single formula to allocate amounts across a group of Balancing Segment values,
Cost Centers etc., O
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Allocate Amounts O
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Common Pool Total Crew Cost(CC) G
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Basis of Distribution
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-Cabin Crew Working (STAT)
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by route / aircraft P
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Target
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A CC – CC – CC – CC –
R EWR BGO BOS SFO
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Auto Allocation Workbench
Mass Maintenance
M
O
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Perform the following using Mass Maintenance
T
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•
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Move/Merge Operation - Transfers balances from one or more source accounts to one
S
or more target accounts. For example, cost of aircraft before allotting TAIL numbers can
G
later be moved from a generic aircraft number, like B744NO7 into Specific TAIL
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number. L
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• Mass Creation - Create new accounts 8
Example - when a new Cost Center S is added, use another cost center as the basis to
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create all the account combinations
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Document Sequencing
Document Sequencing
M
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• Methodology to number the transactions either automatically or manually
• Number vouchers based on the Journal Category T
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Process for Document Sequencing S
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a. Define Journal Categories O
b. Define Document Sequences L
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c.
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Assign Document Sequences to Journal Categories
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Set profile option for Sequential Numbering for the responsibility
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Budgeting
Budgeting
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• Define Budgets to represent specific estimated costs and revenues for a range of
accounting periods. T
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Control Access to budget data by assigning passwords to the budgets.
P
• Maintain and revise unlimited number of budget versions. S
• Create budget journal entries to provide audit trial.
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Use GLDI or Oracle Financial Analyzer to upload budgets.
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Upload budgets from any external budgeting system
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Budgeting...
Define budgets, assign accounts to budget organizations, and record budget amounts using
different forms M
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Accounts C
Amounts
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Periods
Use Define Budget T
Use various forms to enter,
Use Define Budget form
Organization form O
calculate and transfer budget
Pamounts
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Finance
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Dept
BD 2004 8 JE
PLAN 8Dept
Engg. Finance Dept GBP 400
S Engg. Dept GBP 700
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A Jan-04 to Dec-04
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Budgetary Control Groups
M
1) Do not perform budgetary control
Requi- Purchase
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sitions Orders
on transactions coming
from the CEO’s office T
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FUNDS CHECK LEVEL - None
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Invoices G absolute budgetary control
2) Perform
FUNDS CHECK LEVEL Oon invoices, but allow override for
Absolute L certain Accounts Payable users of
Override Amount 5000 GBP .B GBP 5000 or tolerance of 5 %
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P Requisitions
3) Perform advisory budgetaryP
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control for all requisitions
FUNDS CHECK LEVEL-Advisory
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from Management Accounting
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General Ledger
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Agenda
Agenda – Day 3 M
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1. Recap of Day 1 & Day 2 .C
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2. Encumbrance Types P
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3. Revaluation O
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4. Translation .B
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5. Multiple Reporting Currencies
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6. Lunch A
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7. Global Consolidation System
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R Inter-company System (GIS)
8. Global
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Agenda
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9. Financial Statement Generator O
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• Row Set T
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• Column Set P
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10. Hands on session O
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Encumbrance Types
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USD O
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Foreign Currency T
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R E VA L U E O
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Functional Currency
E arising out of revaluation is posted to Unrealized Gain/Loss
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• The exchange rate difference
Account C for Revaluation and automatically mark them for Reversal in the
A
• Generate Journals
R
immediate following period
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Translation
Functional Currency
M
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GBP .C
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TRANSLATE G
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P USD
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• Oracle General Ledger translates Balance Sheet and Income Statement Accounts as per
SFAS 52 A
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Multiple Reporting Currency
Consolidation M
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Consolidation within a Single Set of Books
.C
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• Multiple companies represented by multiple values in the balancingO
segment
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• No separate consolidation is required. Achieved by Parent - Child Relationship
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Consolidation from Multiple Sets of Books L
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• Required when multiple sets of books are maintained where transactions are entered and
S together.
balances are held, which needs to be reported
P
• Consolidation can take place P
either at Balance Level or at Transaction Level.
A
• Actual Balances as wellEas Budget Balances can be consolidated from one book to
another. L
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Consolidation...
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Consolidation...
Consolidation Steps : 1
Define Sets of Books
M
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Define Parent and Subsidiary Relationship 2
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Define Segment Mapping P
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Create Mapping Set (O) O 4
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Prepare Consolidation Data 5
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PPerform Consolidation 6
A
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C 7
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R Post Consolidation Journals
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Inter-Company Accounting
Inter-company Accounting
M
Intercompany Accounting within a Single Set of Books O
.C
T
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• Inter company journals are identified by the different balancing segment
values with in a Single Journal P
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• However, Journals are balanced for each of the balancingG segment value
during posting. O
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• Based on the Setup parameters for Intercompany. Baccounting, appropriate
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I/C Receivable and Payable accounts are populated.
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Global Intercompany System (GIS)
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Inquiries and Reports
• Online Inquiries M
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• Online viewing of actual, budget, encumbrance and funds available balance for
summary and detail accounts.
.C
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• Drill Down to the detailed information. O
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• Standard Reports G
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• Use a variety of standard management and accounting reports for detailed
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information such as Chart of Accounts Listing, Journal Reports, General Ledgers,
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Account Analysis and Trial Balances.
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Financial Statement Generator
Reports M
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• Custom Reports .C
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• Use Financial Statement Generator (FSG) to build custom reports without
programming. P
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• Define reports online with complete control over its rows, columns and contents.
• Create reports across Set of Books. O
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• Control the display of information in reports.
8 attention.
• Highlight information requiring special
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Financial Statement Generator
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• Create Customized financial reports on account balances using the Oracle General Ledger
Financial Statement Generator (FSG) O
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Define Row Sets 1 T
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Define Column Sets
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Define Content Sets 3
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E 5
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Financial Statement Generator
A M
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Autocopy Report Components O
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Define Reports G
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Define Report Sets 8
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Autocopy Reports and
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Financial Statement Generator
Display Options:
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•Display or don’t display a row or column O
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•Display or don’t display when the balance is Zero T
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•Change Sign P
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•Choose to display the amounts on report at different precision levels, or factors (like
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Units,thousands or millions)
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•Level of detail reporting allows for screening out excessively detailed information when you
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run reports for high level audience
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Content Set: P
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•Assign a content set to aE
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C
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•Content set can be saved as part of report definition or can be added dynamically when you
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request an FSG report
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LBegin Day 4
General Ledger
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Agenda
Agenda – Day 4 M
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1. Recap of Day 1 / Day 2 and Day 3 T
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2. Financial Statement Generator (FSG) Contd… S
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3. Application Desktop Integrator (ADI) L
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4. Lunch 8
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5. ADI Contd… P
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A of the training sessions and Q& A Session
7. Quick recap
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Financial Statement Generator
The Application Desktop integrator is a spreadsheet based tool for entering Budget amounts,
entering journals, and running financial reports M
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Application Desktop Integrator operates within Microsoft Excel, allowing you to take full
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advantage of familiar Excel functionality while seamlessly integrating with Oracle General
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ADI includes S
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Budget Wizard O Analysis Wizard
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Journal Wizard S
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Report Wizard ADI - Asset Options
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Application Desktop Integrator
a. Budget Wizard
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Provides a spreadsheet based interface to simplify budget data entry and modelling. O
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Use budget wizard to download existing budget balances from General Ledger or create a new
budget
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b. Journal Wizard
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Design and automatically generate spreadsheet-based journalG entry worksheets and enter data in
the worksheet. O
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ADI validates the data you enter against the accounts,
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information you defined in General Ledger. Automatically upload journals to General Ledger.
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c. Report Wizard S
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Report Wizard provides a spreadsheet-based interface to General Ledger’s Financial Statement
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Account Hierarchy Editor
d. Analysis Wizard
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Analysis Wizard combines multidimensional analysis with report drilldown, completely O
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within Excel. You can select amounts from spreadsheet reports and drill into the underlying
financial information within Oracle Applications. T
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Select an individual account and drill into its summary balances, detail balances, journal
lines, down to Payables and Receivables subledger details. S
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e. Account Hierarchy Editor O
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The Account Hierarchy Editor is a powerful tool that allows you to create, maintain,
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simulate, view, and print your Oracle General Ledger account hierarchies.
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With its drag and drop graphical user interface, the Account Hierarchy editor is intuitive,
flexible, and easy to learn. P
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The user interface is extremely fast and features scrolling windows and split screens to
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maximize your efficiency.
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End of General L
Ledger Training
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Thank
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