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Examinations Assistant
Role Information
Role purpose
This role is primarily concerned with supporting the day to day delivery of examinations. The role may be
responsible for one or more discrete functions within the overall delivery process or the end-to-end delivery
of a single product.
The post is likely to be monitored quite closely and will need support and guidance, particularly when taking
on new duties or tasks. However, the post may lead on discrete projects within its own sphere of activity,
particularly around identifying and developing innovations in the search for ongoing efficiency
improvements or improved customer satisfaction.
About us
The British Council is the UK’s international organisation for cultural relations and educational opportunities.
We create friendly knowledge and understanding between the people of the UK and other countries. We do
this by making a positive contribution to the UK and the countries we work with – changing lives by creating
opportunities, building connections and engendering trust.
We work with over 100 countries across the world in the fields of arts and culture, English language,
education and civil society. Each year we reach over 20 million people face-to-face and more than 500
million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by
Royal Charter and a UK public body.
Geopolitical/SBU/Function overview:
Our work in exams creates international opportunities and builds trust and value for the UK. We also:
Give people access to life changing opportunities through UK qualifications.
Support the promotion of the UK as a study destination.
Provide a sustainable base for other cultural relations activities.
The Examinations department in Algeria is a major operation at the British Council where a team works in
harmony; however, it also has 6 IELTS UKVI and Life Skills Examiners, 9 invigilators, 3 Examinations
services Officer (Grade H), 1 Examinations Business Development Manager for IELTS/ School/
Professional/ APTIS tests, (Grade G), Country Examinations Manager.
The Examination Services in Algeria has administered around 3,000 exams in the last year which includes
Education Professional and Academics, IELTS and Aptis exams.
A2. Delivering effective Understands the exam process (registration through to results) and is able to
customer communicate this clearly to the customer.
communication (mainly
exam candidates and Answering customer queries, dealing with initial complaints, within BC
enquiries from supplier corporate and local customer service standards. Understands where to find
schools, agents etc) information to respond to queries where the answer is not immediately
known.
How to use SMS and other systems eg mail merge to send information to
mass candidates.
B2. Arranging exam Identifying and booking suitable venues, including brand, spacing, health
venues and safety requirements whether EQS or exam body regulations. Can
ensure a venue is set up correctly.
B3. Setting up the exam Can use required receipting, registration and exam entry systems eg ORS,
day ESOLCOMMS etc to process candidate entries. Able to enter data quickly
and accurately. Able to apportion candidates where required to venues or
examiners using relevant systems. Able to produce and despatch candidate
test day information eg statements of entry/hall tickets etc.
Can set up a venue for pen and paper or CB tests, in line with brand and
security guidelines.
C. Personal Effectiveness
Time management
Stress management.
Effective written communications
IT Skills
MS Word
MS Outlook
MS Excel
MS Powerpoint
MS Access
Sharepoint
Knowledge of wider BC work
English language – likely to be B1/B2
Managing yourself
The post involves frequent weekend work, frequent off-site work, occasional very early mornings and
evening work, also occasional travel for trainings and meetings. Where applicable, this will be compensated
with Time Off In Lieu.
Work will take place on going mostly during IELTS Exams sessions. Administrative work will take place at
intervals throughout the year, and work times to be agreed in line with business needs and staff availability.
Work location will be within one or two areas in the same city as the location can change based on the
British Council’s needs i.e. Algiers.
Key Relationships:
Role Requirements:
Qualifications
Minimum / essential essential Assessment Stage