Professional Documents
Culture Documents
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PROCEDURE FOR CONTROL OF DOCUMENTS
MNE/OHS/P02 Issue Date : 25-12-2011
1. Purpose
To ensure that all documents related to OHSMS are controlled prior to their release and to
ensure that only pertinent documents are available at the point of use
2. Scope
All documents of the OHSMS related documents
3. Responsibilities
4. Method:
4.3 In addition specific to individual projects following documents are also maintained
4.3.2 Risk assessment registers is modified to suit the scope of the project from annexure-1 of
MNE/OHS/P06. If specified by the client job safety analysis will be submitted.
4.3.3 The project safety head shall review risk control registers as per the scope of the project
identified in the risk assessment registers with action plan against control measures not in place.
4.3.4 Method statement reflecting the control measure identified through risk assessment registers
against individual activities.
4.3.6 Objectives relevant to the project as well a any additional objectives specific to the project
based on the review of risk assessment controls given in the respective registers as well as legal
requirements
All these documents are reviewed by project safety head and approved by project head
4.4.1 The OHSMS & procedure manuals have the documentation identification on the front cover
page giving the title, organization name and locations covered, document number
MNE/OHS/P.xx
Where,
MNE indicates Mechanical & Electrical
OHS indicates occupational health & safety
P indicated procedure
XX indicates serial number allotted for each document
4.4.2 The safety plan has the following identification, company Logo, Main contractor Logo, Job
No, prepared and approved
4.5.1 OHSMS manuals are approved by Director & SGM and both common procedure manual and
project safety plan are approved by MR. All these documents are issued by MR.
4.5.2 The project safety plans are reviewed by the project safety head and approved by the project
head before submitting the documents the main contractor / client.
4.5.3 The comments received by the clients are incorporated and resubmitted until the project safety
plan is approved by the main contractor/client.
4.6 Distribution
Master copy of the manual is maintained by the MR with the signature of the approving
authority and with Master Copy in red colour. All users are issued a copy in write protected
form (PDF) as per the list of controlled copy holders attached at the front of these manuals.
Any print out taken is treated as uncontrolled copy and for implementation and auditing only
master copy or the soft copy in PDF issued from MR office is referred.
The document changes request is reviewed by MR with the feedback for project safety heads
and if changes are accepted by MR, the necessary changes are incorporated and revised
HEALTH & SAFETY PROCEDURAL MANUAL Revision : 0
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PROCEDURE FOR CONTROL OF DOCUMENTS
MNE/OHS/P02 Issue Date : 25-12-2011
documents are prepared with new revision number an effective date along with the amendment
sheet. On approval of the revised document (by the original approving authority or otherwise
designated by the original approving authority in this absence) in the amendment sheet revised
document is distributed to the controlled copy holders and old or obsolete documents are
collected back.
The revision status is mentioned in the amendment sheet if individual manuals as well as on the
individual documents.
MR retains the old copy of the master copy with “superseded stamp” along with the document
changes request
Whenever procedures and formats are revised, MR communicates the details of changes to
respective project safety heads asking them to review the changes and need for updating the
details in the safety plan as well as the need to submit the revised plan to the client. Accordingly
the project safety plans are revised and approved by project head. Feedback on the action take
is given to MR within one week of receipt of communication from MR on the changes.
5. Records