Professional Documents
Culture Documents
PLAN
(TYPICAL)
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TABLE OF CONTENTS
2. POLICY .................................................................................................................. 4
4. REFERENCE............................................................................................................ 4
7. COMMUNICATION ................................................................................................ 8
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21. ATTACHMENTS.................................................................................................... 17
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The prime purpose of this plan is to provide the Client with a comprehensive document that describes the
implementation of responsibilities, standards, and correct working practices for the management of the
Environmental risks associated with all GAS SOLUTIONS activities.
GAS SOLUTIONS site activities shall be executed in complete compliance with this plan and as per the
guidelines mentioned in the procedures attached after approval from the Client. As evidence of compliance
all relevant checklists, formats, and reports shall be visible, retained, and made available upon Client
request.
The plan makes use of KSA laws, Client Environmental regulations, and existing GAS SOLUTIONS Working
Procedures.
2. POLICY
It is the policy of the GAS SOLUTIONS team to develop a safe and healthy working environment, not only to
comply with health and safety legislation but also to act responsibly in preventing injury, ill health, damage,
losses, and environmental pollutions arising from its activities during all phases of the project.
Note: A formal copy of this policy signed by top management is attached as ATTACHMENT 2.
4. REFERENCE
GAS SOLUTIONS is fully committed to ensuring the health & safety of all site personnel & the preservation of
the environment & natural resources. For this project, GAS SOLUTIONS shall ensure compliance with the
Kingdom of Saudi Arabia and Client specifications, guidelines, and permit-to-work system.
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5. PROJECT OBJECTIVES
GAS SOLUTIONS' project objectives are to provide Environment-friendly working conditions for all
employees and the surrounding community and to maintain the highest environmental standards
concerning work and equipment operations.
Training in environmental
awareness of engineers / Workshop to cover
supervisors at construction engineers/supervisors across the Record of personnel trained
sites company during 2021
Objective:
Targets:
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• 100% PUC for vehicles and equipment directly engaged by GAS SOLUTIONS
• 5 % reduction in diesel consumption compared to rated consumption
• 100 %Waste Segregation
To ensure the success of the Environmental requirement implementation, GAS SOLUTIONS has a structure,
which ensures that:
• The Senior Management supports the formal Environment management of the project;
• There are sufficient managerial resources to support the Project’s Environmental processes;
• There are sufficient specialist resources to coordinate the implementation of the EMP;
• All members of Project Management have clearly defined responsibilities in terms of the
implementation of the EMP; and
• All workers play an active role in the Environmental process.
The responsibilities of the Project key figures involved in implementing the Environment Management
System are described below.
Project manager:
The Project Manager is delegated with the responsibility to ensure that the Environmental policies,
objectives, and activities incorporated or inferred in the project EMP are carried out and that any related
procedures are fully implemented.
It is his / her responsibility to continually review the effectiveness of the EMP/procedures and that the
operation under his / her control to whom Environment matters have been assigned.
Specifically, he shall:
• Be familiar with and demonstrate his commitment to the implementation of the Company QHSE
policy and promote continual improvement in Environment performance.
• Ensure that all personnel for whom he is responsible are aware of this Policy and implement
relevant procedures as per requirement
• Manage the effective implementation of the Project EMP and ensure corrective action is taken
where found necessary.
• Ensure that Environmental Risk Assessments are carried out at the earliest practicable opportunity.
• Ensure that all potential incidents involving damage to the environment, damage to property, or
the health of the personnel are thoroughly considered to identify causes and propose mitigation
measures;
• Monitor the Environmental performance of the activities under his control.
• Establish a consultation and communication system with all employees and
subcontractors.
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• Ensure sufficient induction training for all employees and workers before the
commencement of work at the site and subsequently for new inductees.
• Formulate an HSE committee.
• Arrange and chair HSE meetings.
• Participate in the investigation of the accident; incident and implementation of enforcing
corrective action.
Project Engineer:
The Project Engineer is responsible for ensuring that the activities under the contractual work scope are
completed by following the relevant approved criteria, standards, and procedures.
Specifically, he shall:
• Ensure that work under his control is conducted with due regard to safety considerations.
• Be familiar with the Company GAS SOLUTIONS IMS policy and the Project Environmental
Management Plan.
• Liaise and cooperate with HSE Engineer and ensure that defects brought to attention are
corrected.
• Establish and maintain proper communication with all workers concerning safety aspects.
• Provide proper supervision for the work.
Accountable to the Project Manager for fulfilling the duties assigned to him in the QHSE policy and
ensuring implementation of EMP. The Environmental Engineer / Officer is also responsible to the Project
Manager for the provision of Environmental advice and reporting on the environmental performance of the
project. Besides, his duties will include: -
• Identifying the project’s Environmental requirements relevant to all operations under his
accountability.
• Communicate the Environmental aspects related to specific jobs to his workforce and ensure that
mitigation measures are met.
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• Ensure all the workforce under his accountability complies with the minimum required and task-
specific PPE requirements.
• Report any Environmental issues to the site Environmental engineer.
• Carry out site Environmental inspections and correct unsafe acts and conditions if any.
• Motivate workforce on compliance with project Environmental rules.
• Raise necessary work permits from the area authorities before commencing any activity.
• Ensure that the crafts under him have the necessary skills/undergone the necessary pieces of
training to perform the task assigned to them.
All personnel:
All personnel who are a part of the project directly or indirectly shall:
7. COMMUNICATION
Effective communication is essential for the development of a good Environmental culture within the
organization, as well as to ensure that the objectives, Environmental performance requirements, and
responsibilities are clearly understood. This will be implemented through:
• Dissemination of GAS SOLUTIONS QHSE Policy to all personnel, and instruction on its use;
• Distribution of Memos, periodic Environmental briefing notes, Environmental alerts, etc. regularly;
• Promoting open communications between project management and the workforce on
Environmental matters.
• Ensuring Environmental issues are included on the top of the agenda at management meetings;
• Promoting hygiene, Environmental awareness by disseminating information such as accident and
injury statistics, and articles that have a direct impact on the environment; sharing Environmental
experience and best practices;
• On-the-job instructions (toolbox meeting);
• Effective signs indicating hazards and escape routes;
• Management visits to the site.
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8. MEETING PROGRAM
HSE Meetings Programme is convened to ensure that health, safety, and environmental issues are formally
presented and discussed collectively at all construction sites, which will be convened and chaired by the
Project Manager. All safety committee members shall also attend the meetings. GAS SOLUTIONS will report
all types of HSE Meetings to the Client representative who will be invited to the meeting.
Immediately after the employment of all new personnel or assignment of personnel to a project, he/she
will attend an environmental Induction training organized by the GAS SOLUTIONS site Environmental
representative.
GAS SOLUTIONS shall keep records showing that each employee has attended an environmental induction
session.
As required, all project personnel shall undergo Client induction before site deployment.
Good environmental awareness training will arrange for all employees, especially for those learning a new
trade. It is also essential to keep Supervisors and skilled Operators up-to-date with current Environmental
technology and practices. In addition to Environmental Induction, GAS SOLUTIONS will ensure specialized
training to all necessary employees during the project as per Client training requirements.
The supervisors and foremen are accountable to lead the daily toolbox talks to the working crews. This is to
ensure that every worker is quite conscious of his duties and hazards thereon, answer any questions, and
initiates discussions. The supervisors/foremen inspect the conditions of all tools and equipment, PPEs;
materials stored, and proposed work procedures. They shall also discuss the accidents and deficiencies if
any that occurred in the previous days.
The details of the Job safety analysis shall be cascaded to the workforce before work commences through
the toolbox talks.
The toolbox talks will be recorded in the template as given in Attachment no: 3
A set of environmental Procedures are developed for the construction activities associated with installation
operations and environmental personnel shall be employed for the project who will ensure the relevant
implementation.
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The environmental Construction Procedures represent good working practices to be implemented at the
site level by the supervisors and the workforce. They are formulated in a way that may be also used as
training tools for the personnel and as references for Tool Box meetings.
The environmental Procedures apply to all site activities directly performed or supervised by GAS
SOLUTIONS Project Management.
The environmental procedures relevant to GAS SOLUTIONS operations are identified as per GAS
SOLUTIONS IMS and listed below:
GAS SOLUTIONS ensures that all Environmental related permit approvals shall be obtained from the Ministry of
Environment KSA before proceeding with any such work which requires the above permits.
A work permit authorizes specific works to be conducted in a specific area. This serves as a record that
establishes steps that have been taken to ensure safe working conditions in the area.
GAS SOLUTIONS shall strictly follow the Client Work Permit System and other relevant procedures when
working on the site.
When required, an application for Work Permit shall be made in advance (as per Client requirement) before
the commencement of the work activity.
Any activity will not start until all conditions on a work permit are completely met.
PPE includes protective clothing with high visibility, head protection, eye protection, and foot protection.
PPE is considered only as a last line of defense and as a means of supporting other more effective controls.
PPE is supplied free of charge to those identified as at risk.
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GAS SOLUTIONS identifies the following listed PPE as the minimum required for site entry for all personnel
• Helmet
• Safety goggles
• Safety shoes
• Long sleeve cover-all
• Reflective Vest
Additional job-specific PPE shall be enforced based on the nature of the activity, work location, and the
level of hazards.
GAS SOLUTIONS shall fully comply with the Client’s emergency procedure while working at the site and
shall ensure that all its employees are fully aware of the procedure through induction and training.
However, GAS SOLUTIONS shall have an emergency response plan, procedures, and arrangements, specific
to the location and activities carried out, which shall be applied when working in a remote area where
Client monitoring is not practicable.
The objective of the Emergency Procedures is to ensure that any emergency affecting the place of
operational activities is dealt with efficiently and professionally so that the safety of personnel is not
compromised in any way. The environmental pollution risks are prevented or minimized and all other
losses which may arise from emergencies are prevented.
A site-specific emergency response plan will be developed in line with Client procedures, to detail the
arrangements and measures, which specify the actions to be taken in the event of an emergency that may
occur during operational activities.
Each Section of the Specific Emergency Response Plan provides instructions and relevant checklists, which
should be utilized to assist in incident management. Emergency plans cover most operations, i.e.
• Fire Explosions.
• Spillage
• Structural/equipment failure.
• Escape of gas.
• Medical emergency.
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GAS SOLUTIONS has identified emergency response team members who will be responsible for the
project group and responding to an emergency.
Main controller:
• Control and direct the overall situation from the incident control center
• Inform the Client and explain the type of emergency & location of the emergency;
• Coordinate action with the Incident Controller
• Call out and brief the public emergency services if required
• Direct the evacuation of people and stop all activities if required
• Call in key operational personnel
• Continually review and assess possible developments
• Ensure casualties are receiving appropriate attention
• Issue statements to employees and the public media
• Control the return to normal operations after the emergency
Incident controller:
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GAS SOLUTIONS has taken proactive measures in the form of emergency preparedness facilities to
ensure that potential emergencies are handled efficiently and the project team is in a state of
readiness to respond to any emergency that may arise.
GAS SOLUTIONS shall provide the following emergency preparedness facilities at the project site and
office.
• A sufficient number of fire extinguishers shall be positioned throughout the project site.
• Quick and efficient transport and communication facilities shall be available.Smoking will be restricted
throughout the premises except in designated areas.
• A sufficient number of project personnel shall be trained for firefighting and first aid.
• A sufficient quantity of first aid kits shall be available.
• All key personnel shall be provided with communication means like land phones/ mobile Phones
to ease communication during an emergency.
• A periodic emergency response drill shall be conducted.
The main controller shall consider the following points before evacuation:
The Assembly point is an area at which all personnel assembles during an emergency after evacuation.
This shall be identified at a suitable location near t GAS SOLUTIONS operating area. The area shall be
suitably large to occupy all the project team members and displayed with standard signage for easy
identification.
Working in the Client operation area, the Client Assembly point shall be identified for assembling in
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emergencies.
Emergency evacuation drills shall be conducted within the project members to verify the effectiveness
of emergency preparedness and to monitor the readiness of the members to respond to a real
emergency. GAS SOLUTIONS shall conduct this drill once every six months. The outcome of the drill
shall be documented in the Mock drill report form as given in Attachment no: 4 and recorded.
The Client's emergency contact numbers shall be identified and displayed at relevant locations at the
project site.
GAS SOLUTIONS is strongly committed to ensuring the safe condition of the equipment to be used in the
worksite and those maintained for emergency preparedness. It applies to all equipment used by GAS
SOLUTIONS and covers safe handling, maintenance, storage, and use.
All equipment shall be used only after Client Safety inspection and approval where applicable.
Following is the list of equipment, tools, and instruments for which the requirements apply but are not
limited,
• Fire extinguisher
• First aid kit
• PPE
• Vehicles / Equipment
The inspection and reporting system for the project is primarily designed to ensure that all tools and
equipment are maintained in a safe condition and to minimize any downtime. All the tools and equipment
used by GAS SOLUTIONS shall be inspected by a competent person against the Cliessss requirement before
putting into operation.
GAS SOLUTIONS confirms its commitment to performing the Project scope of works with the least possible
impact on the environment and in absolute compliance with all Client requirements,
GAS SOLUTIONS shall pay due regard to the environment by acting to minimize any impact, which may
arise from construction activities. This includes assessing the types of materials and substances that are
currently in use and substituting them with more environmentally friendly materials.
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Environmental objectives are set and improvement programs are running, at the GAS SOLUTIONS
corporate level as a part of ISO 14001 compliance which includes a reduction in fuel, electricity, and paper
consumption.
GAS SOLUTIONS shall ensure that all the waste produced as a result of GAS SOLUTIONS operations at the
site is identified as hazardous and domestic wastes and shall be handled and disposed of by following the
Client Specifications for Waste Management and all related KSA regulatory standards related to waste
management.
Sewage waste shall be handled by the authorized waste management agency and documented proof shall
be made available
GAS SOLUTIONS shall always comply with the Client waste management procedure if available.
However, GAS SOLUTIONS has developed a waste management procedure specific to its operations which
shall be applied in line with Client procedures. The procedure is given in Attachment no: 10E
All accidents, incidents, and near-misses shall be classified, investigated, and reported systematically by
following the established Client Accident / Incident Reporting and Investigation System.
The Site Environmental representative shall be the focal point for the administration of the system and will
compile it in the monthly HSE statistics report.
The Site Environmental representative shall ensure the system is in operation by:
The written incident investigation report shall contain the root causes of the incident and a corrective
action plan to prevent the recurrence of similar incidents.
Besides GAS SOLUTIONS shall invite the Client’s Environmental advisor to be present while investigating
the incident that occurred within GAS SOLUTIONS’ activities while on Client premises.
The GAS SOLUTIONS accident/incident investigation report and Incident notification report form is given in
Attachment no: 5 and 6
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The project operations shall be audited half-yearly by GAS SOLUTIONS’ internal auditors. The aim of the
audit will be the identification of non-conformity in compliance with the integrated management system,
Environmental plan, and Client Environmental regulations. Corrective and preventive action will be
initiated by the project manager to correct the deficiencies and improve the management system.
GAS SOLUTIONS will also subject itself to inspections and audits conducted by Client personnel and take
necessary steps to initiate corrective action.
GAS SOLUTIONS shall allow client representatives to access any time to its operational areas, personnel,
and records when requested to make a formal investigation of compliance with regulations, procedures,
and safe work practices.
The corrective and preventive action report (CPAR) template is given in Attachment no: 7
GAS SOLUTIONS shall be responsible for recording and reporting all work-related accident incidents near
misses, and damages, during the project duration, to Client and Local authorities where applicable.
GAS SOLUTIONS shall submit periodic Environmental performance reports weekly / monthly / quarterly
and yearly as appropriate. These reports shall consist of both proactive indicators such as the number of
HSE meetings, Environmental toolbox talks, pieces of training, and induction as well as reactive indicators
which include man-hours worked, number of lost time incidents, near misses, medical treatment cases,
Environmental incidents, motor vehicle incidents, occupational illness, etc.
Monthly Environmental performance report shall be prepared as per the Environmental Monitoring Plan
given in Attachment No.:8 and submitted regularly.
GAS SOLUTIONS has established a procedure for environmental aspect identification, assessment, and
control given in Attachment 10A; shall ensure that Aspect and its Impact relating to its work are identified,
risk assessed and control measures shall be put in place.
Aspect identification techniques and processes are used to identify the Aspects during the project
development stages. A generic Environmental Risk Assessment is given in Attachment 9.
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21. ATTACHMENTS
Control of attachments:
The attachments of this document shall be updated whenever required during the project, and shall be
submitted for Client approval; however, this Environment Management Plan shall be of the same revision
status.