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General Library Item

Name Friday Report 2018-11-09

Release Date November 10, 2018

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Public Content

Administrative Content
Board Meetings & Minutes Drafts
Draft minutes for the November 6 regular meeting are attached. Please provide necessary changes to Debbie Vanderwilt by noon on
Wednesday, November 14. Due to attendance at the WSSDA Annual Conference next week and the Thanksgiving holiday the week
after, the Friday Report will not be published the next two weeks and will resume with the November 30 edition. Enjoy your time
with family and loved ones.
Attachment: Board Meeting Minutes 20181106 Regular.pdf (42 KB)

Board Agenda Items

Perkins Grant 2018-19 Application and CTE 2017-18 Program Evaluation: The Perkins Grant for 2018-19 requires that a Career and
Technical Education (CTE) program evaluation for school year 2017-18 be completed and approved by the board prior to submitting
the grant application. The Perkins grant is federally funded and provides partial funding for CTE. The district uses Perkins resources
to support career and technical student organizations, such as technology student associations, robotics, and DECA. Perkins is also
used to fund teacher professional development in high demand career areas. The CTE program evaluation for 2017-18 will be
presented for board approval at the November 20, 2018 regular board meeting. The evaluation document contains an overview of
the district CTE program, CTE program advisories, and a five-year growth plan for CTE.

Medic One Grant: The Everett Medic One Foundation has given a grant of $8,000 to Everett Public Schools to provide
cardiopulmonary resuscitation (CPR) training and education to district high school students during 2018-19. The district schedules
Everett Fire Department firefighters to provide the training to students during their off-duty hours. The grant is used to compensate
the firefighters. The board of directors will be asked to approve this grant in the consent agenda at its November 20 regular
meeting.

School Responses to Notifications of Student Criminal Offenses: This summer, the State Auditor's Office conducted a performance
audit of state schools (including Everett High School and Sequoia High School) to evaluate what happens to notifications from courts
and law enforcement agencies regarding student criminal offenses after schools receive them. State law requires that when school
principals receive criminal history information, they ensure it reaches every teacher of that student (RCW 13.04.155(2)). When
students transfer, schools are required to send this criminal history information to the student's new school (RCW 28A.225.330(2)).
Additionally, WAC 181-87-093 requires principals establish written guidelines to ensure the transfer of all records to comply with
RCW 28A.225.330. As a result of the audit, the State Auditor's Office recommended that districts adopt or revise current policies and
procedures for sharing student criminal information with teachers, subsequent schools, and to develop district-wide systems to share
this information as required. Revisions are being incorporated into Policy 3143, District Notification of Juvenile Offenders and Policy
3144 and Procedure 3144P, Release of Information Concerning Student Sexual and Kidnapping Offenders and have been reviewed by
legal counsel, and the Policy Review Council. Principals have also been asked to review the proposed revisions and provide feedback
prior to final cabinet review. First reading of the proposed revisions is tentatively scheduled at the December 4, 2018 regular board
meeting. The Seattle Times published an article regarding the audit.
Attachment: SAO Performance Audit (School Notifications Summary) 20181105.pdf (353 KB)
Attachment: SAO Performance Audit (School Notifications Report 1022545) 20181105.pdf (997 KB)

Board Meeting Follow-Up

Board Summer Workshop Evaluations: The meeting evaluation summaries for the August 21-22 board workshop are provided here
for directors' review.
Attachment: Board Workshop Evaluation Summary Results 20180821.pdf (80 KB)
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Attachment: Board Workshop Evaluation Summary Results with initials 20180821.pdf (156 KB)
Attachment: Board Workshop Evaluation Summary Results with numbers 20180821.pdf (151 KB)

New Director Orientation Evaluations: The summary and individual responses for the October 25 board workshop meeting
evaluations are provided here for directors' review.
Attachment: Board Development Workshop Evaluation Summary 20181025.pdf (70 KB)
Attachment: Board Development Workshop Evaluation (Responses 1-6) 20181025.pdf (64 KB)

Capital Bond Planning Committee: Resolution 1187, Formation, Instructions and Guiding Principles for a Capital Bond
Planning Committee, provides for the selection and appointment of members to the Capital Bond Planning Committee.
Appointment letters from the superintendent's office were issued November 8 informing applicants of their appointment
and welcoming them to the committee. The membership roster will be added to committee's web page next week. The
first committee meeting will be held on Monday November 19, 2018 to begin work to develop a recommendation to the
superintendent by June 15, 2019, describing the scope and size of a capital bond proposal to be placed before district
voters. Jim Dugan of Parametrix will facilitate the work of the committee.
Attachment: Capital bond committee membership 20181106.pdf (79 KB)

Financial Projections Coverage

All three major television news stations elected to cover the district's long-range budget projections, as a part of ongoing
school coverage and coverage of impacts of the McCleary decision on various districts that have already announced major
cuts (Edmonds, Seattle, and Tacoma in particular). Here are the links to all three major stations' stories on the district’s
financial projections. District financial and budget information may be found on the Finance & Business Services website
pages.
KOMO News
KIRO News
KING News

Board-Superintendent Communication
Five items of correspondence are provided for director background with this edition of the Friday Report. The first is a letter
received from OSPI regarding the favorable determination (Level 1) for the district's special education program under the provisions
of the Individuals with Disabilities Education Act (IDEA). The district has received this top rating for all but one of the past ten years.
The second item is a letter from OSPI denying the district's request the Sequoia be exempted from the EASA improvement process.
The third is an email from WSSDA to directors regarding the agency's legislative priorities. The fourth is a letter from the
Snohomish County Health District inviting district staff to participate in an upcoming data walk to be held at the Community
Resource Center. If any directors wish to attend, please contact Debbie Vanderwilt to be registered. The fifth item is an email from a
patron concerned about the EEA contract settlement and the impact on district finances, and the board president's response.
Attachment: Gallo Letter (OSPI IDEA determination) 20181101.pdf (2,666 KB)
Attachment: Pauley Letter (OSPI Sequoia High School Appeal Denial) 20181107.pdf (269 KB)
Attachment: Vavrus Email (WSSDA legislative priorities and positions) 20181105.pdf (124 KB)
Attachment: Carl Letter (SnoCo Health District invitation) 20181105.pdf (74 KB)
Attachment: Jacks-Mason Emails (District's financial outlook) 20181107.pdf (172 KB)

English Learner Enrollment Update (Key Performance Outcome: 1.5.a)

The number of active English Learners (EL) in Everett Public Schools as of November 1, 2018 is 2,799. This is an increase of 142
from November 2017 and continues a trend of annual increase of approximately 150 students as shown in the table below.

English Learners
November 1
levels 1 - 2
2013 2,018
2014 2,198
2015 2,387
2016 2,562
2017 2,657
2018 2,799

The number of exited EL students continues at 1,053. Students are included in this count if they scored a level 3 proficient on the
English Language Proficiency Assessment (ELPA) in spring 2017 or 2018. Exited students are monitored for two years, and academic
support provided as necessary.
Attachment: EPS Language Matrix Levels 1-2 20181109.pdf (96 KB)
Attachment: EPS Language Matrix Level 3 20181109.pdf (87 KB)

Free & Reduced Price Lunch Enrollment

The percentage of students qualifying for free or reduced-price meals as of October 31, 2018 was 35.54 percent. This is a slight
increase from the October 2017 rate of 35.36 percent. Rates appear to be holding steady from last year, following four years of

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gradual decline from a high of 41.33 percent in October 2013. If Early Childhood Education and Assistance Program (ECEAP)
preschool students are included in the October 31 count, the percentage of students qualifying for free or reduced-price meals
increases to 36.34 percent.

Percent Free and

October 31
Reduced-price Meals
2013 41.33
2014 39.74
2015 37.81
2016 36.02
2017 35.36
2018 35.54

Attachment: EPS Free Reduced Rates 20181109.pdf (93 KB)

Elementary Boundaries
Prior to implementing new elementary attendance boundaries in September 2019, the facilities staff recommends two
minor boundary adjustments necessary to reduce travel time and simplify transportation routes. These changes are
shown on the attached maps with solid black lines within the red circles. The change on Map A will allow 19 homes along
120th Pl. SE east of 19th Ave SE (Bothell Everett Hwy) to remain in the Silver Lake ES boundary area (shown in purple)
instead of moving them to Penny Creek ES (brown), and affects 8 current students. This is a dead-end street that
connects to 19th Ave SE, and the other twenty houses on this street are already in the Silver Lake ES boundary area.
This keeps the neighborhood together with respect to elementary school attendance, and consolidates what would be two
bus stops into one. The change on Map B will move property just south of Thomas Lake east of 35th Ave SE from the
Forest View ES boundary area (brown) to the Silver Firs ES boundary area (yellow). There is currently only one house
and no students living in this area.
Attachment: Elementary Boundary Revision Map A 20181109.PDF (190 KB)
Attachment: Elementary Boundary Revision Map B 20181109.PDF (194 KB)

Miscellaneous Attachments, News Releases & Articles

Attachment: Hanover Research (Supporting Administrators and Improving School Climate Summary)(SIRS) 20181102.pdf
(958 KB)
Attachment: Hanover Research (Supporting Administrators and Improving School Climate)(SIRS) 20181101.pdf (1,017
KB)
Attachment: Hanover Research (School Safety at Extracurricular Events Brief) 20181103.pdf (263 KB)
Attachment: PFR Washington School Law Update 201811.pdf (604 KB)
Attachment: Maintenance Newsletter 20181107.pdf (614 KB)
News Releases

Directors' Dates to Remember

Thursday-Saturday, November 15-17 - WSSDA Annual Conference - Spokane, Washington

Thursday-Friday, November 22-23 - Thanksgiving Holiday - District Closed
Tuesday, November 27 - Special Board Meeting - 4:30 p.m. - Community Resource Center
Tuesday, December 11 - Special Board Meeting - 4:30 p.m. - Community Resource Center
Tuesday, December 18 - Special Board Meeting - noon - Sno-Isle Skills Center
Monday - Friday, December 24-January 4 - Winter Break - District Closed
Tuesday, January 15 - Special Board Meeting - 4:30 p.m. - Community Resource Center
Sunday-Monday, February 10-11- WASA/WSSDA/WASBO Legislative Conference - Olympia
Tuesday, February 12 - Special Board Meeting - 4:30 p.m. - Community Resource Center
Tuesday, February 26 - Special Board Meeting - 4:30 p.m. - Community Resource Center

Board Workshop Evaluation Summary Results with initials 20180821.pdf (156 KB)

Board Workshop Evaluation Summary Results with numbers 20180821.pdf (151 KB)

Board Workshop Evaluation Summary Results 20180821.pdf (80 KB)

PFR Washington School Law Update 201811.pdf (604 KB)

Hanover Research (School Safety at Extracurricular Events Brief) 20181103.pdf (263 KB)

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Hanover Research (Supporting Administrators and Improving School Climate Summary)(SIRS) 20181102.pdf
(958 KB)

Hanover Research (Supporting Administrators and Improving School Climate)(SIRS) 20181101.pdf (1,017 KB)

SAO Performance Audit (School Notifications Report 1022545) 20181105.pdf (997 KB)

SAO Performance Audit (School Notifications Summary) 20181105.pdf (353 KB)

Vavrus Email (WSSDA legislative priorities and positions) 20181105.pdf (124 KB)

Maintenance Newsletter 20181107.pdf (614 KB)

Board Development Workshop Evaluation (Responses 1-6) 20181025.pdf (64 KB)

Board Development Workshop Evaluation Summary 20181025.pdf (70 KB)

EPS Language Matrix Level 3 20181109.pdf (87 KB)

EPS Language Matrix Levels 1-2 20181109.pdf (96 KB) EPS Free Reduced Rates 20181109.pdf (93 KB)

Jacks-Mason Emails (District's financial outlook) 20181107.pdf (172 KB)

Carl Letter (SnoCo Health District invitation) 20181105.pdf (74 KB)

Pauley Letter (OSPI Sequoia High School Appeal Denial) 20181107.pdf (269 KB)

Gallo Letter (OSPI IDEA determination) 20181101.pdf (2,666 KB)

Board Meeting Minutes 20181106 Regular.pdf (42 KB)

Capital bond committee approved members 20181106.pdf (79 KB)

Elementary Boundary Revision Map A 20181109.PDF (190 KB)

Elementary Boundary Revision Map B 20181109.PDF (194 KB)

Executive Content
Community Contacts

NAACP vice president

City of Mill Creek council member
Superintendent's Executive Briefings (2)
Everett Public Schools Foundation executive director
Everett Community College/Everett Public Schools transition team
Archbishop Murphy High School president

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Last Modified by Gary Cohn on November 10, 2018

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