“Sy, ADMINISTRATION FOR <@ CHILDREN C2FAMILIES Office of Hoad Start | th foor S oral Bulding, 390 Washington DC | eelke.ohs.act.hhs.gov To: Board Chairperson From: Responsible HHS Official Ms. Sheryl Walsh Board Chairperson Cape Cod Child Development Program, Ine. 83 Pearl Sireet Hyannis, MA 02601-3922 daie/0-96-(F ‘Dr. Deborah Bergeron Director, Office of Head Start Overview of Findings From 7/25/2018 to 7/27/2018, the Administration for Children and Families (ACF) conducted a monitoring review of the Cape Cod Child Development Program, Inc. Head Start program. We wish to thank the governing body, Policy Council, staff, and parents of your program for their cooperation and assistance during the review. This Head Stari Review Report has been issued to Ms. Sheryl Walsh, Board Chairperson, as legal notice to your agency of the results of the on-site program review. Based on the information gathered during our review, a determination has been made that Cape Cod Child Development Program, Inc. is a grantee with at least one area of deficiency in its ‘Head Start program, If you anticipate that you will not be able to correct all deficiencies within the correction time specified in this report, you must submit a letter to your ACF Regional Office requesting an extension, with an explanation as to why an extension is necessary. The letter requesting an extension must be submitted prior to the expiration of the original corrective action time period. In order to allow for sufficient time to consider extension requests, we ask that you submit your request within 10 days following receipt of this report, Extension requests shall not be considered approved unless you receive such approval in writing before the deadline for correction. In addition to the area(s) of deficiency identified, there is at least one area of noncompliance documented in this report. Each area of noncompliance identified in this report that is not related to a deficiency must be corrected within 120 days following receipt of this report. The report provides you with detailed information in each area where program performance did not meet applicable Head Start Program Performance Standards, laws, regulations, and policy requirements. Please contact your ACF Regional Office with any questions or concerns you may have about this report.Cape Cod Chil Development Program, Inc. ocHaoa3018 Distribution of the Head Start Review Report Copies of this report will be distributed to the following recipients: Ms. Marina Winkler, Regional Program Manager Ms. Stephanie Abdina, Policy Council Chairperson Ms. Nancy Sorbo, CEO/Executive Director Ms. Barbara Kozma, Head Start Director Overview Information Review Type: Other Organization: Cape Cod Child Development Program, Inc Program Type: Head Start Field Lead: Ms. Denise Rao Monaghan Funded Enrollment HS: 377 Funded Enrollment EHS: Nor Applicable lon2a018 haps obs acts gohela/tandarde Page20f 20Cape Cod Child Development Program, Ine. ovcHanavanis Glossary A glossary of terms has been included to explain the various terms used throughout this report. ‘Compliance Measure (CM) The spec Strength stalemens that collectively asses te level of program performance foreach Key Indicator, focusing on one or more Federal regulations eiical to the delivery of quality services and the development of strong management systems, ‘A.new and/or unique way of reaching the community. Compliant No findings. Meets requirements of Compliance Measure. ‘Concern Noncompliance Deficiency ‘An atea or areas of pecformance which need improvement or technical assistance. These items should be discussed with the Regional Office and do not include a timeframe for correction. ‘A finding that indicates the agency i out of compliance with Federal requirements (including, ‘but nt limited to, the Head Start Actor one or more ofthe performance standards) n an area ‘or ateas of program performance, but does not constitute a deficiency. Noncomplisnces require a writen timeline of eorrection and possible technical assistance (TA) ot guidance from their program specialist, and if not corected within the specified timeline can become a deficiency. ‘As defined in the Head Start Act, the term “deficleney” means (A) a systemic or substantial material failure of an agency ina area of pesformance that the Secretary determines involves: (0) threat tothe health, safety, or civil ight of children or staff, (i) a denial to parents of the exercise of thie full roles and responsibilities related to program ‘operations: lia failure to comply with standards related to early childhood development and health Services, family and community partnerships, or program design and management; (Go) the misuse of funds received under this subchapter, (oss of lezal satus (as determined by the Secretary) or financial viability, los of permits, ‘ebaement from receiving Federal grants or contracts, orth improper use of Federal funds; of (i faiture to mest any other Federal or State requirement tha the egency has shown an ‘unwillingness or inability to core, after notice from the Secretary, within the period specified: (8) systemic or material failure of the governing body of an agency to fully exercise it lepal and fiduciary responsibilities; or (C) an unresolved area of noncompliance. loman018 ‘tp aca gownkandads Page 3 0f20