Balance Forward Billing Webcast 5-28-15 PDF

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Oracle Advisor Webcast
Oracle Receivables Balance Forward
Billing (BFB) Setup & Usage
Mary Frize
Principal Technical Support Engineer
May 28, 2015

Safe Harbor Statement
The following is intended to outline our general product direction. It is intended for
information purposes only, and may not be incorporated into any contract. It is not a
commitment to deliver any material, code, or functionality, and should not be relied upon
in making purchasing decisions. The development, release, and timing of any features or
functionality described for Oracle’s products remains at the sole discretion of Oracle.

Oracle Advisor Webcast
Oracle Receivables Balance Forward
Billing (BFB) Setup & Usage
Mary Frize
Principal Technical Support Engineer
May 28, 2015

Oracle Receivables Balance Forward Billing (BFB) Setup &
Usage Webcast Resource Links
• To access the Oracle Receivables Balance Forward Billing (BFB) Setup &
Usage webcast recording:
• https://oracleaw.webex.com/oracleaw/lsr.php?RCID=afcdd2ec85d4ee230a008ec801dd5d26
• Questions? To ask questions on the topic of Balance Forward Billing in

Oracle Receivables:
• https://community.oracle.com/thread/3726534
• Note: The link to download the presentation PDF is included in the

Continue the Discussion link above.

Objectives
• Become familiar with Balance
Forward Billing (BFB)
• Learn how to setup BFB
• Know how to troubleshoot

common issues with Balance
Forward Billing (BFB)

Agenda
1 What is Balance Forward Billing (BFB)?
2 Balance Forward Billing setup
3 Generating & printing BFB
4 Troubleshooting common issues

What Is Balance Forward Billing?
• Release 12 functionality
• Present one document containing all activity in a given billing period
– Transactions, adjustments, receipts & payments
– Balances carried forward from prior periods
– Displays an aging bucket at the end of the printed bill
• Consolidate across multiple sites or individual sites depending on setup
• Replaces Consolidated Billing from 11i

Consolidated Billing Invoices vs. Balance Forward Billing
Detail Balance Forward Billing (BFB) Consolidated Billing Invoices (CBI)
Data Model Data stored in the AR_CONS_INV* tables
Billing Cycle Must be defined No concept of Billing Cycle
Payment Must associate Billing Cycle to Requires cut-off date to imply Payment
Terms Payment Term (implies BFB Term is Proxima
enabled)
Multiple cut-off dates allowed Only one cut-off date allowed
per Billing Cycle
•* Consolidated Billing Invoices vs. Balance Forward Billing – Similarities and Differences (Doc
ID 872872.1)

Balance Forward Billing Setup Considerations
• Billing level – account or site?

– For site level, which sites?
– Should any invoices be excluded?
• Format – detail or summary?
• Frequency – monthly, weekly, daily?
• Start date for billing cycle?
– 10 year limitation

Fields Required For Balance Forward Billing To Generate
• HZ_CUSTOMER_PROFILES
– STANDARD_TERMS
– OVERRIDE_TERMS (Y or N)
– CONS_INV_FLAG (Y or N)
– CONS_INV_TYPE (DETAIL or SUMMARY)
– CONS_BILL_LEVEL (ACCOUNT or SITE)
• RA_TERMS
– BILLING_CYCLE_ID

Balance Forward Billing Setups
1. Define Balance Forward Billing Cycles

2. Establish Payment Terms
3. Customer Profile Classes (optional)
4. Define BFB settings for Customer
5. System Options

Define Balance Forward Billing Cycles – Monthly Sample
Navigation: Setup >

Print > Balance Forward
Billing Cycles

Define Balance Forward Billing Cycles – Weekly Sample

Define Balance Forward Billing Cycles – Daily Sample

Define Balance Forward Payment Terms
Navigation: Setup >
Transactions > Payment
Terms

Define Customer Profile Classes – Optional Setup
Navigation:
Customers >
Profile Classes

Define Balance Forward Billing Settings For Customer
Navigation:
Customers >
Customers >
Account Profile Tab

Account Level Billing

Bill To Site Level Billing

Define System Options
Navigation Path : Setup > System> System Options

Transaction Workbench – Show Billing Number

Generating & Printing Balance Forward Bills
Navigation: Print
Documents >
Balance Forward
Bills

Generate Balance Forward Bills – Parameters

Printed Bill in Detail – Account Level
3-10494706081

Printed Bill The Following Month

Troubleshooting Balance Forward Billing
• Related packages
• Generate Bills Debug log
– Parameters
– Dynamic SQL
– Loops
• Diagnostics

Balance Forward Billing Programs
Package Name Description
ARPBFBIB.pls Controls Generate Balance Forward Bills & Confirm Balance Forward
ARPBFBIBs.pls Bill programs
ARBFBUTB.pls Maintains utility procedures & functions for BFB

ARBFBUTS.pls
ARBPBFBB.pls Handles Bill Presentment process used to generate BFB

ARBPBFBS.pls output/template

Finding The Latest Code For A Particular File

Sample File Version Search Results

Generate Bills Debug Log File – Parameters

Generate Bills Debug Log File – SQL Used

Debugging BFB – Log File
Shows:
• All sites looped through
• Each transaction
processed within that
site
• Overridden terms or
dates

Balance Forward Billing (BFB) Diagnostics
• R12.0.6+ : Oracle Receivables Balance Forward Billing Data Collection Test
(Doc ID 732191.1)
• Input parameters:
– Responsibility ID
– Operating Unit Id
– Customer Number

Sample Diagnostics for Balance Forward Billing (BFB)

BFB Diagnostics – Customer/Account Information

BFB Diagnostics – Billing Cycle Definition

BFB Diagnostics – Invoice Tables

Troubleshooting Tips – What You Should Know When…
• Generating BFB
– Without supplying a billing date
– Using a past date
– Using a future date
• Upgrading from 11i

What Happens When No Billing Date Is Supplied For BFB?

No Billing Date Supplied – Confirm Balance Forward Bill

Bill Generated When No Billing Date Supplied

What Happens When A Past Date Is Supplied For BFB?

Balance Forward Billing Diagnostics – Missed Billing Date
~ OVERRIDE BILLING DATE : FROM 18-JAN-13 TO 18-MAY-15. ~

What Happens When A Future Date Is Supplied For BFB?

Bill Generated When Future Date Supplied

Troubleshooting – Upgrade From Consolidated Billing
• Balance Forward Billing set on customer profiles after R12 upgrade
– Null Payment Terms
– Missing values in Customer Standard screen list of values
• To see Payment Terms, disable BFB on Customers Account Profile
• To prevent BFB from being enabled on customer profiles during upgrade:
– Disable check box for Consolidate Billing Format Profile Class
– Select Update All Existing Profiles
– Update specific customer profiles as needed

Summary
What we covered today
Balance Forward Billing features

Setting up BFB
Generating Balance Forward Bills
Troubleshooting tips

Top Articles & Community Links
• Balance Forward Billing Setup and Usage
Guide for Oracle Receivables Users (Doc ID
761180.1)
• Consolidated Billing Invoices (R11i) versus
Balance Forward Billing (R12) - Similarities
and Differences (Doc ID 872872.1)
• Balance Forward Billing (BFB) Shows Old
Transactions and DELAY_CMAPP Records
after Upgrade, How to Avoid? (Doc ID
1501840.1)

Top Articles & Community Links
• Customers Issue: The Payment Terms List of
Values In Customer Window Does not
Display Any Values (Doc ID 461210.1)
• All Customers Profiles Get Set To "Balance
Forward Billing" After The R12 Upgrade (Doc
ID 1564516.1)
• R12.0.6+ : Oracle Receivables Balance
Forward Billing Data Collection Test (Doc ID
732191.1)

Session Related Community Links
 Questions? For follow up questions on

topics covered in this webcast connect
via this Receivables Community
thread:
https://community.oracle.com/thread/3726534
 This thread will link to a copy of the

presentation, the webcast recording
and will include the Q&A from the
webcast.

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ATTENTION – AUDIO Options

Option 1: Voice Streaming Audio Broadcast Option 2: Teleconference (Dial In)

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 2

 Select your area of interest

 Scan through the list of Current

 Register for the session of your

 For upcoming Oracle E-Business

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 3

May 28, 2015

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 4

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 5

May 28, 2015

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 6

• Questions? To ask questions on the topic of Balance Forward Billing in

• Note: The link to download the presentation PDF is included in the

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 7

• Learn how to setup BFB

• Know how to troubleshoot

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 8

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 9

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 10

Billing Cycle Must be defined No concept of Billing Cycle

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 11

• Billing level – account or site?

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 12

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 13

1. Define Balance Forward Billing Cycles

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Navigation: Setup >

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Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 17

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 18

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 19

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 20

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Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 27

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 28

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 29

ARBFBUTB.pls Maintains utility procedures & functions for BFB

ARBPBFBB.pls Handles Bill Presentment process used to generate BFB

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 30

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Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 44

Copyright © 2015 Oracle and/or its affiliates. All rights reserved. | 45

~ OVERRIDE BILLING DATE : FROM 18-JAN-13 TO 18-MAY-15. ~