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Gas Agency System: Submmited For Partial Fulfilment of T.Y.Bca. in 2004 - 05
Gas Agency System: Submmited For Partial Fulfilment of T.Y.Bca. in 2004 - 05
A
Project report
on
GAS AGENCY SYSTEM
SUBMMITED FOR
PARTIAL FULFILMENT OF
T.Y.BCA. IN
2004 – 05
By
DIPEN Y PATEL
ANAND MERCANTILE COLLEGE
OF SCIENCE AND COMPUTER
TECHNOLOGY
SARDAR PATEL UNIVESITY
ANAND MERCANTILE COLLEGE OF SCIENCE ,MANAGEMENT
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Gas Agency System
Certificate
Date: __/__/____
ACKNWLEDGEMENT
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CONTENT
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INTRODUCTION
TO
COMPANY
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INTRODUCTION TO COMPANY
In 1928, Multinationals Asiatic Petroleum (India) and Burmah Oil Company
joined hands to form the Burmah-Shell Oil Storage and Distribution Co. of
India Ltd., a company which dominated the oil market in India for decades to
come.
A pioneer in more ways than one, Burmah-Shell was the first to introduce LPG
as a cooking fuel in the Indian homes in 1954-55. Its users fondly remember
the pioneering brand, 'Burshane' even today. With nationalization in 1976,
Burmah Shell became Bharat Petroleum and 'Burshane' was renamed
'Bharatgas'. Specifically looking after over 16 million Domestic Customers
and thousands of Industrial & Commercial Customers.
The Anand gas agency is the LPG distributor of Bharat Petroleum Corporation
Ltd. The owner of Anand gas agency is Mr. Abhishek .R. Patel and Mr. Kishor
Vyas manager of Anand gas agency.This agency provides domestic and
commercial cylinders. They are currently having 15,000 consumers. The
capacity of Anand gas agency is 10 km around Anand city. The working time
for this agency is 9:00am to 6:00pm. They also provide a miscellaneous items
like regulators, hot plate, tube lighters etc.
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INTRODUCTION
TO
SYSTEM
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Gas Agency System
INTRODUCTION TO SYSTEM
The system show us the work of the gas agency. It provide the connection
of new gas refill. And it also exchange the full refill instead of empty refill. For
that it have the customer all information. It can also provide different tools
related to the gas department. Like regulators,
hotplate, lighters, tubes etc.
For that it have to provide some information. The existing system is work
like that. It provide some information as a written data. It collect customer,
stock, booking information. The information is very useful for the system to
work on it. The customer information having such information like customer
name, customer address, phone no or the other connect no and it also give
one id as a customer id . By that the data can enter. In that we refer that
customer have how many refill, when it issue, etc. The other information is a
stock information in which we have the information of the stock related item.
By that we can know how many things we have?, How many given?, etc. The
stock is also very important. The last information that we collect is the
booking. In that we collect the information of the booking statements. That
customer name, when it order for another refill, etc.
After that we have to made some reports. The reports are also main feature.
In that reports we consider the all information and all that data. They are to
important. In the report the balance is also consider. So the reports are
generally main consept in which we include all the agency’s work.
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STUDY OF
THE
CURRENT SYSTEM
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The system can be study by two different kind of way. First one is feasibility
study and the another is technical study.
FEASIBILITY STUDY:
To check whether the system once created will be
feasible or not. A feasibility study is undertaken to determine the possibility all
probability Of either improving the existing system or developing a completely
new system .
TECHNICAL FEASIBILITY:
In technical feasibility , it is checked that if the work for
the project Can be done with present equipments,software and availabe
personnel.
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EXISTING SYSTEM
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EXISTING SYSTEM
By the existing system, we can know the actual work of the ‘Bharat
gas agency’ . The current work is not computerized system.
In the current work is very difficult, because each and every record is written
into the record book add, deletion, change, etc. functions make it complex. In
this we to also collect the customer information. In the customer record, when
a customer comes for cylinder refills they have to first check their validity.
Then they will book his refill in the register in the register, which is very time
consuming. If one customer change her or his house so it is difficult to update
or change his or her profile into register. The stock record is also have to
maintain. Daily stock record is also have to update regularly.
For the counting the cost it have to done some below things:
The category of the system is “organic “ for this a = 3.2 and b = 1.05 are
constant.
The size of the system is 2.5 KDL(thousand of delivered line of code).
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PROBLEMS
IDENTIFICATION
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PROBLEMS IDENTIFICATION
The main problem with this current system are collection which is describe as
below:
In the record book such operation like add, delete and update records
are to difficult to perform. They records are have to change daily.
The second problem is generate the reports. The reports have to
generate by it sequence but the existing system can not work properly. To
determine the report we can also find many errors.
For finding the customer record we just have to find in the information
record and it become to hard form find the history for the person.
In this system all work is distribute but it can not work properly and so
easy for searching anything it just make to hard.
There is no security of the registers many things.
If one paper or some register is misplace then it create major problem. It is
very time consuming.
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REQUIREMENT
ANALYSIS
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REQUIREMENT ANALYSIS
Now the time is to change the computer is become not so costly. So for
doing and performing the right system we have to reducing the current system
and we have to make new system. As we have decided to develop a new
system now it is a time to determine the new requirements for the new system
. As the user is the most important part of any system it is required to find the
users requirement to develop a user friendly system rather than having
develop a developer friendly system.
The outputs required by the user that must be included into the
proposed system are as follows.
Third one is the customer information must be entered on such a way that it
is easier for
user to understand.
The user must be provided ease if he wants to switch from one application to
other at a time.
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PROPOSED
OF THE SYSTEM
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The new system of gas agency is make for creating some more facility
and remove the current systems problem. So after understand the problems
of the existing system, we are just make the new system for make the work
easy and done properly.
So, the actually work, when a customer request for a gas refills, first
check for his validations and prepare bills and handle those bills to particular
deliveryman for delivery.
For done all the work properly, this system maintains customer all type
of records, that do not require more time and we do not have search for such
find of documents.
The another register like stock in this stock the other items are also
include are systematically maintain.
The all documents and the all difference reports are prepare perfect.
The calculation of the balance sheet is do not require more time and it is
also very perfect in it no such kind of mistake can take place.
There are security and some password facility for opening the system’s
work.
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FEATURE OF
PROPOSED SYSTEM
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The addition , deletion , updation of records, generating reports are the basic
part or you can also call the objective of this system. In detail below we
explain it :
Firstly, the basic operation like addition, deletion, updating and the other
can be done easily by the new system. It have such easy key and some more
facility which can work and operate quickly and save easily.
The third one is it do not require so many people to woke it. It do not
need such other documents. Only one person can also handle it but some
people to help for sale it, transfer it,
And do the other helpful work.
Fourth one is that it have the facility of the password that help for the
security. That can save the document. It make the high security.
For making the daily transactions it can easy for work and helpful. Any
one can handle it easily. So for the daily transactions are easily handled.
By that the transaction are made to easy. And it can be done fast. And
by the use of the options it is to helpful. The work is distribute for do it
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easily and understand the parts. By the distribution it can done properly and
so easily.
It have very easy programming language to make for it. After made it
become easier. For The making new software we have 2 kind of tools. First
one is front –end tool and that another is back-end tool.
For making this software we use the oracle8 as a fornt-end tool. There
are such many kind of front end but we select oracle8 for the reason as
below :
First one It eliminates all parent-child relationships and instead
represented all data in the database as simple row/column tables of data
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ADVANTAGE OF
SYSTEM
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ADVANTAGE OF SYSTEM
The system have Manual work has to be reduced and Result to be received
quickly.
To speed up the operation and Decrease manpower, high cost.
Increase security, speed, storing and accuracy.
The customers have to face only one person at the counter for booking
Cylinder.Managing and maintaining data becomes easier and cost effective
due to very high amount and reliability of storage space available in the
proposed system.
The system has been developed under Microsoft Visual Basic 6.0 as a
Front-End tool and Oracle 8.0 as a Back-End tool. It can maintaining
customer information. It can also Maintaining stock information.It maintaining
cylinder refills information.It can delivery of refills information.It can
preparation of reports.
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TOOL DESCRIPTION
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TOOL DESCRIPTION
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Some of the main features of Visual Basic 6.0 are listed below :
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Allows for the creation of p-code and native code EXE files. p-code
is a tokenized from of your source code that will be broken down at
runtime into machine code, which is why Visual Basic will create
this intermediately forms.
Used by most of the office suite tool as macro language. With the
rest to follow. Other companies as well are starting to support VBA
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Can integrate with the Internet on both the server side and the
client side.
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It is less time consuming and more user friendly. Also user friendly
programs can be developed very easily.
ORACLE 8:
Oracle is a RDBMS.
RDBMS Means Relational Database Management System.
A RDBMS in general acts as a transparent interface between physical
storage and logical presentation of data. It provides set of flexible and
sophisticated tools for handling information and offer benefits such as:
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DISADVANTAGE
OF THE SYSTEM
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It don’t have such kind of disadvantage but still compare to old manual
system relay work so well. Still it does not include the worker’s information .
The another is that you can issue at a time only two cylinder either domestic
or commercial.
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FUNCTIONAL
DECOMPOSITION
DIAGRAM
[F.D.D]
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FUNCTIONAL DECOMPOSITION
DIAGRAM
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customer had to pay the charges of bottles, LPG Gas, pipe, regulator,
inspection charges for stove are taken then the kit will be given to the
customer.
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GAS
AGENCY
SYSTEM
PAYMEN
T NEW PAYMEN
CONNECTION T
PAYMENT
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DATA FLOW
DIAGRAM(s) [D. F. D.]
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The data flow diagrams are pictorial or graphical representation of the outline
of the system study. The data flow diagram covers all the processes and data
storage area which takes place during any transaction in the system. The data
flow diagrams are functionally divided into context level, Zero level and First
level data flow diagrams.
4.
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4.Data store: Any store data but with no reference to the physical
method of storing.
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DATA1 DATA2
SOURCE PROCESS DESTINATION
Customer Order
CUSTOMER
Bill
COMPANY
Bottles
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Bottles / Rejected
1
Order Notice Fill
Orders
Bill
PurchaseOrder
2
Stock Order
Bottles COMPANY
Replenishment
stock Invoice
GO-DOWN
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Edit
Refill Order Rejects
SALES
CUSTOME ORDER
RS
Bottl EDIT
REJECT
es 1.1
Accepted Orders
Order
Entry
1.2
Filled Items
Inventor
Completed y
Orders
1.3
Bill
Cash Sales
Memo Received Data
Bottles 2
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Filled
Purchase COMPANY
Orders
Bottles
Issued
Purchase
Orders
Received
Bottles
1
2.2
Receiving
GO-DOWN
Stock
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Received
1. 2 Bottles
1
Accepted 1.2.3
1.2.1
Orders Check the Bottles Add
Inventory
Stock on Received
Hand Records File Bottles
Additions
Backorder
Records
Updated
Bottle
Records
1.2.2
Filled Check the
Reorder
Items Level
Sales
Data
1.
3 2
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Filled
Items
1.3.1
Obtain
Customer
Data
Bill
Data
1.3.2
Prepare
Bill
CUSTOMERS Bill
Completed
Orders
1.
1
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DATA DICTIONARY
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DATA DICTIONARY
The data dictionary consists of different major elements like Data Elements,
Data Store [Tables Used], Data Flow, Processes and other External entities
used in the system. The data dictionary stores details and description of these
elements.
It is developed during data flow analysis and assists the analysts involved in
determining the system requirements. Analysts use data dictionary for the
following important reasons:
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The data dictionary contains different types of descriptions for the data flowing
through the system:
Data Elements is the most fundamental level which is also considered as the
building block for all other data in the system. It refers to all the different data
used like fields, data item, etc. to make the system fully functional irrespective
to the table used in the system. Here all the different type of fields used to
make table are written sequentially without referring to the tables. This
process helps in the process of Normalization of tables.
Next to Data Elements comes the Data storage which provides the
information of where and how each data element is stored in which table and
it also give information of any constraints if there. This step also gives
knowledge of different data types used for different field and their size. All the
normalized tables are showed in data storage.
Data Flow stage shows the flow of data in the system. This step is can be
already seen in the data flow diagrams above in this document. This step
refers to all the data flow paths were transactions are done in the
computerized system.
The data flow step also includes different processes used in the system and it
is followed by External Entities used in the system.
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DATE ELEMENTS
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DATE ELEMENTS
The data elements have the fields which are use in the table. It gives the full
form to understand the table fields.
date_of_issue : This element use for when you issue the cylinder this
date entry.
depre : Depriciation
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Admini : Administator
date : Date
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TABLES
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TABLES
TABLE NO := 1
TABLE NAME:Customer_detail
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connection
charge
13 Roundof Number 5 Roundof
14 Total Number 10 Not null Total amount
TABLE NO := 2
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TABLE NO := 3
TABLE NO := 4
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TABLE NO:= 5
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SCREENS
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SCREENS
This section refers to the various types of interfaces which the user has to
face during operating the computerized system of “Money Exchange System”.
The section refers with the entire interface [ Screens ] a user will have to face
while operating the current system. It shows the various screens appearing for
different transactions. All the screens of different transactions in the system
are shown here.
The different transaction’s screens shown here are in the below given order:
* Main File:
User Login
: Add user
: change user
: delete user
Product charges
connection
Exit
* Register:
Cylinderbooking
Stock
* Reports:
Customer
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New connection
Cylinder_booking
Stock_detail
* Help
Screen no := 1
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Detail of screen : 1
The first screen is the main screen. In this we can see the whole work of the
system. This system have five main feature which are in the heading
describe. They have their own fields as they describe. First one is the main
file. In this file there are four fields which are user login, product charges,
connection and exit.
For the second field is the registration . In this register related entry are
only consider like stock register and the other register is cylinder booking.
The third one is the reports. In which all reports related to the system are
consider like a customer,
New connection, cylinder booking and the another is the stock booking.
Fourth one is the the extra fields which use for the extra work like calculator
and the calendar.
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SCREEN NO := 2
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DETAIL OF SCREEN: 2
The screen show the window when you are click the file. By this window you
can perform the divided five things. First one is login. The second on is the
productcharge. Third is the connection. Fourth is the calculator and if you
want to exit from the system so the fifth is exit.
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Screen no := 3
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Detail of screen no := 3
In this you can see the add the user detail of the login. By that you can add
the new user name and the other fields are included as a user name,
password and the conformation password. After clicking ok you can register
the new user. Your new user is made then you can see the message on the
screen. If you don’t want to make it then you can use cancel. Or you also can
exit from that window. If your user is already made but you want to remove
it at that time you can work on it. It is really very helpful. It can reduce the
number of many user. After that the third operation is the change the pass
word. In that there are three fields user name the old password and that new
password so and conform that password. By that you can show your
password syconse.
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Screen no := 4
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Detail of screen no : 4
In that you can see the charges of the product. The gas agency contain the
product related to the gas agency. They are like the hotplate, the deposit of
the cylinder , stem, passbook, lighter, tube, etc. All things are include in the
productcharge. You can also add the new rate or the current rate from the
user.
After that you can save it. Or from the current price if you want to update or
edit any records then you can edit it by the edit key. After showing or
performing the operation if you want to exit fro that window the exit key is also
available.
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SCREEN NO :- 5
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The screen is use for the connection or register the records. It have the fields
like issue date, customer no, ration card , name, address, city, phone no and
type is just like the domestic or commercial. In this form you can perform
many operation. For easy to understand you can see the symbols and you
can show the name of the operation. The First operation is use for add the
new customer in the connection of the cylinder. After that you can save it
when you press the button of save you can see the massage that can sure
you that you want to save that you can press ok or cancel. The second one is
the edit command by that you can edit the fields entry you also can save it.
When you press the button of save you can see the massage that can sure
you that you want to save that you can press ok or cancel. The another
operation is for delete any records when you delete you can see the massage
that show that sure you want when press ok then it can delete it or you can
press cancel it can not delete it. The nearer keys are save, cancel, close. The
other keys user for showing first record, previous record, next record and last
records. The other keys are find, print, bill form and the waiting list whenever
you click on that you can the new window use for that. The details of that
operation is as below:
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SCREEN NO:= 6
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To check the operation we can see the above window from that we just have
to select any of two if can select the option customer no. the you have face
on the below screen when you have to enter the number of the customer and
you can show it’s detail.
(a)
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When enter it just show the records of that number. If it is not present it can
show you one message that no number found. And when you click on the
customer name you have to enter the customer name as below screen.
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(b)
When you select the name option you have to enter the name of the customer
and click on the ok. If the person name is present it can show the detail of
that person or if the person name is not present then it can show the name
that no name is found.
SCREEN NO:= 7
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The print option of the connection is a report of the connection. It can show
the whole records of the customer with the details of him or her formatted.
SCREEN NO: 8
SCREEN : CALCULATOR
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Detail of screen no := 8
SCREEN NO:= 9
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In the above screen we can see the main menu and we click on the register.
In the register there are two type of register are include cylinder booking and
the another is stock register. The register are make by sequence. In the
register we are making for collected the records. They have their security.
SCREEN NO:= 10
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The cylinder booking is use to book the cylinder for the customer. In the there
are fields are present . Like booking date, bill no, customer number which are
already stored in the connection. Only those persons are include which have
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the entry in the connection. The another fields are like total quantity of the
bottle require and the amount of the bottle. The operation which can perform
in this cylinder booking is we can show the first records, previous records,
next records and the last records. We also can add new records on it. And we
also can delete it. By the finding operation we can find details on which bill
number we enter. It’s screen is as below:
SCREEN NO:= 11
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In this screen first we have to click on the bill number and then the above
screen we can see. In this screen we have to enter the number of bill And the
then the record we can see it.
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If by mistaken we can enter the wrong number then we can see the message
that “The number is not found”.
SCREEN NO:= 12
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The records which are enter by the user are also can print by the option of
print. The print is just a report which have the details of customer and their
cylinder booking. The all details can be print. It is the formatted output.
SCREEN NO:= 13
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The above screen create the register of the stock detail. It have the detail of
whole stock of the bottle. It have the fields like date, opening stock, refill to oil
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company, total, new connection, total delivered, sent to company, total empty
bottle and the closing stock. So if we want to add the new records of the stock
that we can add it. After add you also have to save it. If we want to update or
you can say edit any records. After edit you just have to save it. For delete
any records there is a delete also preset. The other keys are cancel, save.
The first key is use to see the first records from all records. The previous key
is use to show the previous record from the current record. The next key is
use to show the next record from the current record. The last key is use to
show the last record from the all record. And the last key is use to close the
whole work.
SCREEN NO:= 14
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Detail of screen no := 14
In the above screen we can see the reports of the system. It have four type
of reports. The first report is the customer report in which customer detail are
in it. The another reports is the new connection in which the new connection
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records are stored and show us. The third one report is the cylinder booking
report in this all the booking entry of the cylinder are present. And the last one
report is the stock booking in which the stock related all records are placed.
SCREEN NO:= 15
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The report have the entry of the customer. When you click on the bill form
of the file’s connection you can see the same report of the system. The fields
which are include in are the customer all details like name, address of the
customer, phone number, type etc. By that we can collect the all information of
the customer report.
SCREEN NO:= 16
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Detail of screen no := 16
It contain the detail of the whole new connection records. It can give us for
showing the new information of the new connection. In this fields are Ration
card number, Passbook number, Product (which product you select),
Connection charge, the round up charge, total amount, Number of cylinder
bottle which was given and booking date. The all information is collect form
this report as above.
SCREEN NO:= 17
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First you can show the above form in which by default current date is placed
to see the another date’s report you also can enter it after that you can see
the below report:
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As we describe as above the date which was enter or the current date’s
records of the cylinder booking we can show it. In this we can see the fields
like customer number, bill number, name, address, city , quantity, date total,
etc.
SCREEN NO:= 18
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The last report of the report is the stock register in which stock register
related entry only are consider. It have the fields like date, opening stock, refill
to company, total, refill prepaid, new prepaid, total delivery, sent company,
total bottle of empty refill and closing stock. All information we can see all
information related to the fields.
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USER MANUAL
USER MANUAL
Objective :
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The main objective of this user manual is to introduce the user with the
available facilities in the Gas agency System. It provides a conceptual
overview of the functioning of the system and the detailed discussion and
reports.
1. Getting Started.
The information regarding how one can start with the Gas agency system
and how to select appropriate menus available on the main screen can be
seen and find in the Getting Started portion.
The Functioning of the system part deals with the description of the
purpose of each of the menu items and screens. It also describes the
functioning of the system i.e. where to input data, how to process it and the
detailed information about the reports and their printing. This portion also
describes the purpose of each input screen used in the system.
Getting Started:
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5. To exit from the system click on the ‘X’ mark on the top-right
side of the main screen or select exit from the menu.
This part of the user manual describes the basic functioning of the system the
procedure to invoke the main menu which has been described previously.
When the main screen appears the user can select several operations that
can be performed on the system.
Report Generations :
Other reports can be created from the data or information stored in the tables
in the system.To perform any transaction select the Currency from the main
menu and do the necessary operations in the new screen opened. This allows
you to enter into the new screen and do further processing.
Each Screen has some buttons and each button has some Icons. These
buttons are for different purposes:
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