Gas Agency System

A
Project report
on
GAS AGENCY SYSTEM
Your friendly gas

SUBMMITED FOR
PARTIAL FULFILMENT OF
T.Y.BCA. IN
2004 – 05
By
DIPEN Y PATEL

ANAND MERCANTILE COLLEGE

OF SCIENCE AND COMPUTER
TECHNOLOGY
SARDAR PATEL UNIVESITY
ANAND MERCANTILE COLLEGE OF SCIENCE ,MANAGEMENT
& COMPUTER TECHNOLOGY

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 Gas Agency System

Certificate

Date: __/__/____

This is to certify that Mr.DIPEN Y PATEL of TYBCA (Seat No

___) has worked on project entitled GAS AGENCY SYSTEM,
from JUNE-04 to APRIL-05. This (BCA-309) is in-house
project course of three credits.

He was regular in his work and devoted

around 100 hours for the project including
analysis and design. He has completed the
project satisfactorily.

Head /coordinator Sign. Supervisor Sign.

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 Gas Agency System

I am the student of ANAND MERCANTILE COLLEGE OF SCIENCE

AND COMPUTER TECHNOLOGY feel glad and believe that I am very lucky
for getting opportunity to develop in house project in the form of subject
BCA-309. It gives me a great pleasure to express our sincere gratitude to
Mr. JAGADISHBHAI BHATT the owner of “JAGAT GAS AGENCY”, KALOL.
He helped me in the progress of my project work.

I express my heart felt gratitude to respected G.C. PATEL, the Principal

of our college for providing all the facilities to complete and make my project
very easily and successful. My deep knowledge of gratitude is extended to Mr.
Brijesh and Mrs. Rupal.

Also I am very grateful to all our faculty members of AMCOST their kind
help, grate response and be politely the problem solution of my project and very
completely solved this and so, encouragement without whom this project might
not be successful or complete.

My special thanks is extended to SARDAR PATEL UNIVERSITY whose

continuous encouragement, suggestions and constructive criticism have been
invaluable assets through out my project work.

MY PROJECT :- “GAS AGENCY” NAME:-DIPEN Y PATEL

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 Gas Agency System

CONTENT

Sr. No. Description Pg. No.

1 Introduction To Company 6
2 Introduction To System 9
3 Study Of The Current System 11
4 Existing System 12
5 Problem Identification 16
6 Requirement Analysis 17
7 Proposed OF The System 19
8 Feature Of Proposed System 21
9 Advantage Of System 26
10 Tool Description 28
11 Disadvantage Of System 35
12 Functional Decomposition Diagram (FDD) 37
13 Data Flow Diagram (DFD) 41
14 Data Dictionary (DD) 50
15 Data Elements 53
16 Table Design 56
17 Screens 61
18 User Manual 93

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 Gas Agency System

INTRODUCTION
TO
COMPANY

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 Gas Agency System

INTRODUCTION TO COMPANY
In 1928, Multinationals Asiatic Petroleum (India) and Burmah Oil Company joined
hands to form the Burmah-Shell Oil Storage and Distribution Co. of India Ltd., a
company which dominated the oil market in India for decades to come.

A pioneer in more ways than one, Burmah-Shell was the first to introduce LPG as a
cooking fuel in the Indian homes in 1954-55. Its users fondly remember the
pioneering brand, 'Burshane' even today. With nationalization in 1976, Burmah Shell
became Bharat Petroleum and 'Burshane' was renamed 'Bharatgas'. Specifically
looking after over 16 million Domestic Customers and thousands of Industrial &
Commercial Customers.

The Anand gas agency is the LPG distributor of Bharat Petroleum Corporation Ltd.
The owner of Anand gas agency is Mr. Abhishek .R. Patel and Mr. Kishor Vyas
manager of Anand gas agency.This agency provides domestic and commercial
cylinders. They are currently having 15,000 consumers. The capacity of Anand gas
agency is 10 km around Anand city. The working time for this agency is 9:00am to
6:00pm. They also provide a miscellaneous items like regulators, hot plate, tube
lighters etc.

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 Gas Agency System

INTRODUCTION
TO
SYSTEM
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 Gas Agency System

INTRODUCTION TO SYSTEM
The system show us the work of the gas agency. It provide the connection of
new gas refill. And it also exchange the full refill instead of empty refill. For that it
have the customer all information. It can also provide different tools related to the
gas department. Like regulators,
hotplate, lighters, tubes etc.

For that it have to provide some information. The existing system is work like that.
It provide some information as a written data. It collect customer, stock, booking
information. The information is very useful for the system to work on it. The customer
information having such information like customer name, customer address, phone
no or the other connect no and it also give one id as a customer id . By that the data
can enter. In that we refer that customer have how many refill, when it issue, etc. The
other information is a stock information in which we have the information of the stock
related item. By that we can know how many things we have?, How many given?,
etc. The stock is also very important. The last information that we collect is the
booking. In that we collect the information of the booking statements. That customer
name, when it order for another refill, etc.

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 Gas Agency System

After that we have to made some reports. The reports are also main feature. In that
reports we consider the all information and all that data. They are to important. In the
report the balance is also consider. So the reports are generally main consept in
which we include all the agency’s work.

STUDY OF

THE

CURRENT SYSTEM
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 Gas Agency System

STUDY OF THE CURRENT SYSTEM

The system can be study by two different kind of way. First one is feasibility study
and the another is technical study.

FEASIBILITY STUDY:
To check whether the system once created will be feasible or
not. A feasibility study is undertaken to determine the possibility all probability Of
either improving the existing system or developing a completely new system .

TECHNICAL FEASIBILITY:
In technical feasibility , it is checked that if the work for the
project Can be done with present equipments,software and availabe personnel.

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 Gas Agency System

EXISTING SYSTEM

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 Gas Agency System

EXISTING SYSTEM
By the existing system, we can know the actual work of the ‘Bharat gas
agency’ . The current work is not computerized system.

In the current work is very difficult, because each and every record is written into the
record book add, deletion, change, etc. functions make it complex. In this we to also
collect the customer information. In the customer record, when a customer comes for
cylinder refills they have to first check their validity. Then they will book his refill in the
register in the register, which is very time consuming. If one customer change her or
his house so it is difficult to update or change his or her profile into register. The
stock record is also have to maintain. Daily stock record is also have to update
regularly.

For the counting the cost it have to done some below things:
The category of the system is “organic “ for this a = 3.2 and b = 1.05 are constant.
The size of the system is 2.5 KDL(thousand of delivered line of code).

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 Gas Agency System

Initial cost estimation Ei = a * (size)b

= 3.2 * (2.5)1.05

= 8.375
EAF is effort adjustment factor.
Reliability is high 🡪 1.15
Database size is normal 🡪 1.00
Complexity is very low 🡪 0.70
Programmer experience is very low 🡪 1.29
Programmer capacity is normal 🡪 1.00
Language experience is low 🡪 1.07

Analyst capacity is normal 🡪 1.00

EAF = 1.15 * 1.00 * 0.70 * 1.29 * 1.00 * 1.07 * 1.00

= 1.11
Final cost E = Ei * EAF
= 8.375 * 1.11
= 9.30 PM

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 Gas Agency System

PROBLEMS
IDENTIFICATION
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 Gas Agency System

PROBLEMS IDENTIFICATION

The main problem with this current system are collection which is describe as below:

In the record book such operation like add, delete and update records are to
difficult to perform. They records are have to change daily.
The second problem is generate the reports. The reports have to generate by it
sequence but the existing system can not work properly. To determine the report we
can also find many errors.

For finding the customer record we just have to find in the information record
and it become to hard form find the history for the person.

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 Gas Agency System

In this system all work is distribute but it can not work properly and so easy for
searching anything it just make to hard.
There is no security of the registers many things.
If one paper or some register is misplace then it create major problem. It is very time
consuming.

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 Gas Agency System

REQUIREMENT

ANALYSIS

REQUIREMENT ANALYSIS
Now the time is to change the computer is become not so costly. So for doing
and performing the right system we have to reducing the current system and we
have to make new system. As we have decided to develop a new system now it is a
time to determine the new requirements for the new system . As the user is the most
important part of any system it is required to find the users requirement to develop a
user friendly system rather than having develop a developer friendly system.

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 Gas Agency System

The outputs required by the user that must be included into the proposed
system are as follows.

First we require all date have the security.

Second the work for the particular user must be personalized.

Third one is the customer information must be entered on such a way that it is
easier for
user to understand.

Fourth is daily reports and monthly reports are printed.

Fifth one is bills are printed as in required order.

The user must be provided ease if he wants to switch from one application to other
at a time.

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 Gas Agency System

PROPOSED
OF THE SYSTEM

PROPOSED OF THE SYSTEM

The new system of gas agency is make for creating some more facility and
remove the current systems problem. So after understand the problems of the
existing system, we are just make the new system for make the work easy and done
properly.

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 Gas Agency System

So, the actually work, when a customer request for a gas refills, first check for
his validations and prepare bills and handle those bills to particular deliveryman for
delivery.
For done all the work properly, this system maintains customer all type of
records, that do not require more time and we do not have search for such find of
documents.
The another register like stock in this stock the other items are also include are
systematically maintain.
The all documents and the all difference reports are prepare perfect.
The calculation of the balance sheet is do not require more time and it is also
very perfect in it no such kind of mistake can take place.
There are security and some password facility for opening the system’s work.

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 Gas Agency System

FEATURE OF
PROPOSED SYSTEM

FEATURE OF PROPOSED SYSTEM

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 Gas Agency System

The addition , deletion , updation of records, generating reports are the basic part or
you can also call the objective of this system. In detail below we explain it :

Firstly, the basic operation like addition, deletion, updating and the other can be
done easily by the new system. It have such easy key and some more facility which
can work and operate quickly and save easily.

If we want to check some history of customer or anything else we check easy

and also update it. So, the work is such a accurate.

The third one is it do not require so many people to woke it. It do not need

such other documents. Only one person can also handle it but some people to help
for sale it, transfer it,
And do the other helpful work.

Fourth one is that it have the facility of the password that help for the security.
That can save the document. It make the high security.

For making the daily transactions it can easy for work and helpful. Any one
can handle it easily. So for the daily transactions are easily handled.

By that the transaction are made to easy. And it can be done fast. And by

the use of the options it is to helpful. The work is distribute for do it

easily and understand the parts. By the distribution it can done properly and so
easily.

It can also generate different kinds of reports that works more efficiency. And
it reduce the redundancy.

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 Gas Agency System

It have very easy programming language to make for it. After made it become
easier. For The making new software we have 2 kind of tools. First one is front –end
tool and that another is back-end tool.

For making this software we use the oracle8 as a fornt-end tool. There are
such many kind of front end but we select oracle8 for the reason as below :
First one It eliminates all parent-child relationships and instead represented all
data in the database as simple row/column tables of data values. It is also flexibility

in data modeling. It is easy for accessing data. In this each table is an independent

entity and there is no physical relationship between tables. It can reduce data
storage and redundancy. It is independent of physical storage and logical data
design. It has wide level data manipulation language (SQL).
Deferred writing at commits to improve transaction performance. It have
security and control. It has a rollback command for recreating the database to its
most recent safe point. Grant and revoke limits access to information down to row
and column level. Views are valuable features for limiting access to the primary
tackles in the database. Professional ORACLE starts the DBMS (Database
Management System) in the extended memory, so more main memory is available
for other applications. Relational model of data management is based on set theory.
Built-in query language is designed in the RDBMS, so that it can manipulate sets of
data (one or more topples).

And the another known as a back-end tool is a visual-basic. In this we can do

coding making the form and the reports. It having the below facility :

Visual Basic provides complete set of tools to simplify rapid application

Development. It provides a vital link to graphical environment and allows you to
develop applications based on standard windows features: Dialog boxes, Command
buttons, Pull down menus, Scroll Bars, Selection lists etc. It also allows creating
robust applications that fully make use of the graphical user interface. ActiveX Data
Objects (ADO) and OLE DB replace the Open database connectivity (ODBC) API as
the preferred method for accessing shared file and client/server databases.

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 Gas Agency System

Extensions to Visual Basic class modules assist in writing middle-tier DLLs for
Microsoft transaction server 2.0. A multitude of wizards and other graphical tools aid
developers new to Visual Basic.Visual Basic is an event driven programming
language.It have sequential and random access file support.Lots of icons and
pictures for your use.Full array of mathematical, string handling, and graphic
functions. Sequential and random access file support. It is a Visual data tools
(VDTS). In it SQL editor. It have Component creation. I t have the Language.
It have the Packaging and Deployment wizard. It also have the Data object wizard.

Now let’s talk about the hardware we require :

We require a Printer for giving the receipts or reports.Microsoft window 95 or
later microsoft window NT workstation 4.0 to work on it. it require 64 MB RAM for
windows 98 workstation. A mouse or other suitable pointing device and keyboard

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 Gas Agency System

ADVANTAGE OF
SYSTEM

ADVANTAGE OF SYSTEM

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 Gas Agency System

The system have Manual work has to be reduced and Result to be received quickly.

To speed up the operation and Decrease manpower, high cost.

Increase security, speed, storing and accuracy.

✡ The customers have to face only one person at the counter for booking
Cylinder.Managing and maintaining data becomes easier and cost effective due to
very high amount and reliability of storage space available in the proposed system.
The system has been developed under Microsoft Visual Basic 6.0 as a Front-End
tool and Oracle 8.0 as a Back-End tool. It can maintaining customer information. It
can also Maintaining stock information.It maintaining cylinder refills information.It
can delivery of refills information.It can preparation of reports.

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 Gas Agency System

TOOL DESCRIPTION

TOOL DESCRIPTION

● Microsoft Visual Basic 6.0 [Front-End] :

To develop any system along with the back-end tools which

provide access to the database and also solves the database queries like oracle, to
make a system interactive with the user the use of front-end tools comes into the

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 Gas Agency System

picture. The front-end tools make the user interface with the system easier and also
provide a user-friendly environment to the system.

This rich language enables you to develop many different

types of applications. You can create you can create programs that intersect with the
hardware.
It is a programming language used to create window base
application. Visual Basic is an old BASIC (Beginners All-purpose Symbolic
instruction code) language. It makes it very easy to get the user interface portion of
your application up and running.
Hundreds of functions and latest technological advances have
been added to the language to make it an industrial – strength development
environment suitable for almost my type of windows application. This is especially
true with the advent of internet programming and object oriented programming.

Microsoft Visual Basic 6.0 is one of the front-end tool

provided by Microsoft Inc. Microsoft Visual Basic 6.0 provides a fast way to develop
applications for Microsoft Windows. As a front-end tool Microsoft Visual Basic 6.0
provides the G.U.I interface to the user and it is supposed to be one of the beast
front-end tools used today.

Some of the main features of Visual Basic 6.0 are listed below :

⮚ Data Access features allows you to create database and front-end

applications for most popular database formats, including Microsoft SQL
Server, Oracle, Microsoft Access and other enterprise level database.

⮚ It includes a GUI environment fro making windows based applications.

⮚ Active X technology allows you to use the functionality provided by other

application such as MS Word, MS Excel and other Windows applications.
You can even automate applications and professional or enterprise
editions of Visual Basic.

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 Gas Agency System

⮚ Internet capabilities make it easy to provide access to documents and

applications across the internet from within your application.

⮚ It provides a vital link to graphical environment and allows you to develop

applications based on standard Windows features : Dialog Boxes,
Command buttons, Pull down menus, Scroll bars, Selection lists etc. It
also allows creating robust applications that fully make use of the
graphical user interface.

⮚ A multitude of wizards and other graphical tools aid developers new to

Visual Basic.

⮚ ADO-compliant data-bound controls.

⮚ Hierarchical record sets and the Flex Grid Control.

⮚ Visual Basic is an event driven programming language.

⮚ Visual Basic allows you to adopt more of parallel approach, with

independent sections of code for each option that the user may select.
This is known as Event driven programming language.

⮚ Visual data tools (VDTS).

⮚ ADO Data Control (ADODC).

⮚ Data report design and Data form wizards.

⮚ It also helps the user with the SQL editor.

⮚ By connecting it with Oracle, SQL statements can be run and terminated

through Visual Basic 6.0.

⮚ Visual Basic Component creation.

⮚ The language is very easy and it provides a very user friendly

environment while programming in Visual Basic 6.0.

⮚ Packaging and Deployment wizard.

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 Gas Agency System

⮚ Allows for the creation of p-code and native code EXE files. p-code is a
tokenized from of your source code that will be broken down at runtime
into machine code, which is why Visual Basic will create this
intermediately forms.

⮚ Can be extended easily through the use of windows API calls, hundreds
of third party controls and DLLs, and integration with other windows
applications through COM and DCOM.

⮚ Has a shorter learning curve and development time than C/C++, Delphi,
and even Power Builder.

⮚ Used by most of the office suite tool as macro language. With the rest to
follow. Other companies as well are starting to support VBA in their
products, such as AutoCAD, Vision, CorelDraw, SAP, and many others.

⮚ Allows for rapid application development and is excellent for business

applications.

⮚ Has an excellent integrated help facility and book online as well as it

includes good debugging facilities and have many wizards that help
automated repetitive tasks.

⮚ Object-based development is possible using class modules and rapid

application development (RAD).

⮚ Allows for the creation of COM components such as Active X controls,

DLL’s, and Exec’s.

⮚ Can integrate with the Internet on both the server side and the client side.

⮚ Can create Active X Automation server.

⮚ Integrates with Microsoft transaction server.

⮚ Can run server either on the same machine or remotely on another

computer. This allow for true distributed processing.

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 Gas Agency System

ADVANTAGES OF VISUAL BASIC 6.0 :

🡪 During design time, it is possible to see how the program will look at the

runtime.
🡪 Visual Basic is very useful in designing and developing, effective and efficient
windows based programs
🡪 VB helps in making your program look quite effective and beautiful.
🡪 You can add menus, tool bars, status bars, text boxes, etc. to blank window.
🡪 It is less time consuming and more user friendly. Also user friendly programs
can be developed very easily.

DISADVANTAGES OF VISUAL BASIC 6.0 :

🡪 The programs that are developed utilize more memory.
🡪 Visual Basic requires specific operating system which supports visual
programming.
🡪 Graphical User Interface is provided by visual basic which takes some more
time then other non visual programming for execution of the program .

ORACLE 8:

Oracle is a RDBMS.
RDBMS Means Relational Database Management System.
A RDBMS in general acts as a transparent interface between physical storage
and logical presentation of data. It provides set of flexible and sophisticated
tools for handling information and offer benefits such as:

🡪SOME FEATURES OF ORACLE

. It offers following benefits:

⮚ It eliminates all parent-child relationships and instead represented all
data in the database as simple row/column tables of data values.
⮚ Flexibility in data modeling.
⮚ Easy for accessing data.
⮚ Each table is an independent entity and there is no physical
relationship between tables.

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 Gas Agency System

⮚ Reduce data storage and redundancy.

⮚ Independent of physical storage and logical data design.
⮚ It has wide level data manipulation language (SQL).
⮚ Deferred writing at commits to improve transaction performance.
⮚ Security and control.

⮚ It has a rollback command for recreating the database to its most

recent safe point. Grant and revoke limits access to information down
to row and column level. Views are valuable features for limiting access
to the primary tackles in the database.

⮚ Professional ORACLE starts the DBMS (Database Management

System) in the extended memory, so more main memory is available
for other applications.

⮚ Relational model of data management is based on set theory. Built-in

query language is designed in the RDBMS, so that it can manipulate
sets of data (one or more tuples).

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 Gas Agency System

DISADVANTAGE

OF THE SYSTEM
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 Gas Agency System

DISADVANTAGE OF THE SYSTEM

It don’t have such kind of disadvantage but still compare to old manual system
relay work so well. Still it does not include the worker’s information .

The another is that you can issue at a time only two cylinder either domestic or
commercial.

There are such as only two disadvantage of the system. No other

disadvantage take place.

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Gas Agency System

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 Gas Agency System

FUNCTIONAL
DECOMPOSITION
DIAGRAM
[F.D.D]

FUNCTIONAL DECOMPOSITION DIAGRAM

The functional decomposition diagram of the sales and purchase of

agency system is drawn below. The functional decomposition diagram shows us the

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 Gas Agency System

various processes and sub processes which that can occurs during the sales
transactions and purchase made in the system.

There are three basic processes in the GAS AGENCY SYSTEM and it
also have some sub processes. All the processes can be clearly understood by
viewing the functional decomposition diagram.

The first process PURCHASE ORDER by different supplier of the given

information for low stock of bottles or refilling bottles. During this process whenever a
customer comes to the GAS AGENCY and asks for bottles the owner provides him
information about the require bottle. If there is not available bottles manager will
purchase the bottles from company to order them in request. Which contains bottles
details and total amount called payment or invoice/bill of the purchased bottles.

The second process deals with the SELLING BOTTLES. When the
customer comes at JAGAT GAS AGENCY for refilling bottles at that time the bottles
are all ready present at go-down, so bill this bottles and also prepare bill for them
and printing them for one type of record of selling the bottles and this bottles entry
are subtract from the bottle information database. If there is a new customer at the
agency for taking a connection then requirements for getting a connection are
checked by the manager then customer had to pay the charges of bottles, LPG Gas,
pipe, regulator, inspection charges for stove are taken then the kit will be given to the
customer.

The third process occurs when purchasing the bottles or low stock of
full bottles from company or selling bottles from agency is maintain them in order for
easy .

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 Gas Agency System

FUNCTIONAL DECOMPOSITION DIAGRAM (FDD)

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 Gas Agency System

DATA FLOW
DIAGRAM(s) [D. F. D.]

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 Gas Agency System

DATA FLOW DIAGRAM(s) [D. F. D.]

The data flow diagrams are pictorial or graphical representation of the outline of the
system study. The data flow diagram covers all the processes and data storage area
which takes place during any transaction in the system. The data flow diagrams are
functionally divided into context level, Zero level and First level data flow diagrams.

Symbols used in DFDs:

1. Process: Here flow of data is transformed. e.g. Purchase of currencies,
update inventory file, etc.

2. External Entity: A source or destination of data which is extrenal to the

system. e.g. Public, Dealer etc.

3. A data flow: It is packet of data. It may be in the form of document , letter

etc.

4.

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 Gas Agency System

4.Data store: Any store data but with no reference to the physical method of
storing.

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 Gas Agency System

General Context level Diagram (concept)

DATA1 DATA2

CONTEXT LEVEL DIAGRAM

Any typical system would generally consist of the following activities:

1) Obtain data from outside the system,
2) Process the data to get the information,
3) Give reports as output to the users.

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ZERO level DFD

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First Level DFD for 1.0

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First Level DFD for 2.0

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 Gas Agency System

Second Level DFD for 1.2

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Second Level DFD for 1.3

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DATA DICTIONARY

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 Gas Agency System

DATA DICTIONARY

The data dictionary of any system is an integral component of structure analysis,

since data flow diagrams by themselves do not fully describe the subject under
investigation about the system.

A data dictionary is a catalog – a repository – of the elements in the system. These

elements center on data and the way they are structured to meet user requirements
and Money Exchange System needs. This step of creating a data dictionary is
simultaneous with the process of making data flow diagram(s). Here all the data
fields in their respective tables are allotted so as to access these data in the system.
The data tables are created in a back-end tool like Microsoft Access, Oracle, FoxPro,
etc…. Here in the Money Exchange System we are using tables created in Microsoft
Access 2000 as it is the back-end tool used in the system.

The data dictionary consists of different major elements like Data Elements, Data
Store [Tables Used], Data Flow, Processes and other External entities used in the
system. The data dictionary stores details and description of these elements.

It is developed during data flow analysis and assists the analysts involved in
determining the system requirements. Analysts use data dictionary for the following
important reasons:

⮚ To manage the details in large system.

⮚ To communicate a common meaning for all system elements.

⮚ To document the features of the system.

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 Gas Agency System

⮚ To facilitate analysis of the details in order to evaluate the characteristics

and determine where system changes should be made.

⮚ To locate errors and omissions in the system.

The data dictionary contains different types of descriptions for the data flowing
through the system:

Data Elements is the most fundamental level which is also considered as the
building block for all other data in the system. It refers to all the different data used
like fields, data item, etc. to make the system fully functional irrespective to the table
used in the system. Here all the different type of fields used to make table are written
sequentially without referring to the tables. This process helps in the process of
Normalization of tables.

Next to Data Elements comes the Data storage which provides the information of
where and how each data element is stored in which table and it also give
information of any constraints if there. This step also gives knowledge of different
data types used for different field and their size. All the normalized tables are
showed in data storage.

Data Flow stage shows the flow of data in the system. This step is can be already
seen in the data flow diagrams above in this document. This step refers to all the
data flow paths were transactions are done in the computerized system.

The data flow step also includes different processes used in the system and it is
followed by External Entities used in the system.

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DATE ELEMENTS

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 Gas Agency System

DATE ELEMENTS

The data elements have the fields which are use in the table. It gives the full form to
understand the table fields.

Sub_no : S_no is a subscription no which was given by us.

Pb_no : This is a passbook no entry elements

date_of_issue : This element use for when you issue the cylinder this date
entry.

cust_no : The no of customer which was given by us

cust_name : The name of customer

cust_add : The residential address of customer

cust_city : The city of customer

cust_phone : The phone number of the customer

cust_type : The type of the customer that the person is male or female.

rationcard_no : The no of rationcard of the customer

product : The fields use for which product is require

nc_charge : This entry use for the new connection charge

roundup : This will help for put the round up value

total : This entry work to total amount bill

depo_cy : It is a fields of the deposit of cylinder

depre : Depriciation

hotplate_charge : The charge with the hotplate

with_outhotplate : The charge with out hotplate

instolation : The charge with the instolation

stamp_charge : The charge with the stamp

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 Gas Agency System

lighter_charge : The charge of lighter

tube_charge : The charge of the tube

Admini : Administator

lpg_charge : The charge of the lpg

bill_no : The number of the bill

date : Date

total_quantity : The total quantity of the stock

total_amount : The total amount of the stock

date_stock : The date of stock delivered

opening _stock : The number of opening stock

Recipt_company : The receipt of the oil company

Total_bottle : The total bottle in the stock

refill_of_preday : The refill of the preday

new_connection : The connection charge of the new connection

total_del : The Total delivery of bottle

Empty_bottle : The total bottle of empty

 sent_company : The of bottle that sent to the company

Total_empty : The total bottle of empty

closing_stock : The total stock of closing

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 Gas Agency System

TABLES

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 Gas Agency System

TABLES

The files used for this project are

(1) Customer_ detail

(2) Product_deatil
(3) Bookingofcylinder
(4) User
(5) Stock_detail

TABLE NO := 1

🡪 TABLE NAME:Customer_detail

Sr.No. Fields Data Type Size Constraints Description

1 Sub_no Number 8 Not Null Subscription no
2 Pb_no Number 8 Not Null Passbook no
3 Date_of_issue Date Issue date
4 Cust_no Varchar2 10 Primary Key Consumer no
5 Cust_name Varchar2 15 Not null Consumer
name
6 Cust_add Varchar2 20 Not null Consumer
address
7 Cust_city Varchar2 15 Not null Consumer city
8 Cust_phone Varchar2 12 Consumer
phone
9 Cust_type Varchar2 15 Not null Cylinder type
10 Rationcard_no Number 10 Not null Rationcard no
11 Product Varchar2 10 Not null
12 Nc_charge Number 8 Not null New
connection
charge
13 Roundof Number 5 Roundof
14 Total Number 10 Not null Total amount

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 Gas Agency System

TABLE NO := 2

TABLE NAME :- PRODUCT_MASTER

Sr. Fields Data Type Size Constraints Description

No.
1 Depos_cy Number 4 Not null Cylinder
deposite
2 Depr Number 3 Not null Depreciation
3 Charge_hotplate Number 4 Not null With Hoteplate
charge
4 Without hoteplate Number 4 Not null Without
Hoteplate
charge
5 Charge_Instolation Number 2 Not null Instolation
charge
6 Stamp_charge Number 2 Stamp charge
7 Lighter_charge Number 2 Lighter charge
8 Tube_charge Number 2 Tube charge
9 Administrative Number 2 Administrative
charge
10 Lpg_charge Number (4,1) Lpg charge

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 Gas Agency System

TABLE NO := 3

TABLE NAME :- USER

Sr. Fields Data Type Size Constraints Description

No
1 User_name Varchar2 15 Not null User Name
2 Password Varchar2 10 Not null User password

TABLE NO := 4

TABLE NAME :- CYBOOKING

Sr. Fields Data Type Size Constraints Description

No
1 Cust_no Varchar2 10 Foreign key Consumer
number
2 Bill_no Varchar2 8 Primary key Bill number
3 Date date Date
4 Total_quantity Number 3 Not null Total quantity
5 Total_amount Number 4 Not null Total
amount

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 Gas Agency System

TABLE NO:= 5

TABLE NAME :- STOCK_MASTER

Sr. Fields Data Type Size Constraints Description

No
1 Date_stock Date Not null Stock Date
2 Opening_stock Number 4 Not null Opening stock
3 Receipt_company number 3 Not null Receipt from
oil company
4 Total_bottle number 4 Not null Total bottle
5 Refill_of_perday number 3 Not null Refill perday
6 New_connection number 3 New
connection
perday
7 Total_del number 3 Not null Total delivered
8 Empty_bottle number 3 Not null Empty bottle
9 Sent_company number 3 Set to oil
company
10 Total_empty number 3 Not null Total empty
bottle
11 Closing_stock number 4 Not null Closing stock

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 Gas Agency System

SCREENS

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 Gas Agency System

SCREENS

This section refers to the various types of interfaces which the user has to face
during operating the computerized system of “Money Exchange System”.

The section refers with the entire interface [ Screens ] a user will have to face while
operating the current system. It shows the various screens appearing for different
transactions. All the screens of different transactions in the system are shown here.

The different transaction’s screens shown here are in the below given order:

* Main File:
▪ User Login
: Add user
: change user
: delete user

▪ Product charges

▪ connection

▪ Exit

* Register:
▪ Cylinderbooking

▪ Stock

* Reports:
▪ Customer

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 Gas Agency System

▪ New connection

▪ Cylinder_booking

▪ Stock_detail

* Help

Screen no := 1

Screen :- Main manu

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 Gas Agency System

Detail of screen : 1

The first screen is the main screen. In this we can see the whole work of the system.
This system have five main feature which are in the heading describe. They have
their own fields as they describe. First one is the main file. In this file there are four
fields which are user login, product charges, connection and exit.
For the second field is the registration . In this register related entry are only
consider like stock register and the other register is cylinder booking.
The third one is the reports. In which all reports related to the system are consider
like a customer,
New connection, cylinder booking and the another is the stock booking.
Fourth one is the the extra fields which use for the extra work like calculator and
the calendar.

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 Gas Agency System

SCREEN NO := 2

Screen :- File detail

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 Gas Agency System

DETAIL OF SCREEN: 2

The screen show the window when you are click the file. By this window you can
perform the divided five things. First one is login. The second on is the
productcharge. Third is the connection. Fourth is the calculator and if you want to
exit from the system so the fifth is exit.

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 Gas Agency System

Screen no := 3

Screen :- Login for adding, deleting and change the password

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 Gas Agency System

Detail of screen no := 3

In this you can see the add the user detail of the login. By that you can add the new
user name and the other fields are included as a user name, password and the
conformation password. After clicking ok you can register the new user. Your new
user is made then you can see the message on the screen. If you don’t want to
make it then you can use cancel. Or you also can exit from that window. If your
user is already made but you want to remove it at that time you can work on it. It is
really very helpful. It can reduce the number of many user. After that the third
operation is the change the pass word. In that there are three fields user name the
old password and that new password so and conform that password. By that you can
show your password syconse.

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 Gas Agency System

Screen no := 4

Screen:-Charges of the product

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 Gas Agency System

Detail of screen no : 4

In that you can see the charges of the product. The gas agency contain the
product related to the gas agency. They are like the hotplate, the deposit of the
cylinder , stem, passbook, lighter, tube, etc. All things are include in the
productcharge. You can also add the new rate or the current rate from the user.
After that you can save it. Or from the current price if you want to update or edit any
records then you can edit it by the edit key. After showing or performing the
operation if you want to exit fro that window the exit key is also available.

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 Gas Agency System

SCREEN NO :- 5

SCREEN:= Connection of the customer

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 Gas Agency System

DETAIL OF SCREEN NO:= 5

The screen is use for the connection or register the records. It have the fields like
issue date, customer no, ration card , name, address, city, phone no and type is just
like the domestic or commercial. In this form you can perform many operation. For
easy to understand you can see the symbols and you can show the name of the
operation. The First operation is use for add the new customer in the connection of
the cylinder. After that you can save it when you press the button of save you can
see the massage that can sure you that you want to save that you can press ok or
cancel. The second one is the edit command by that you can edit the fields entry
you also can save it. When you press the button of save you can see the massage
that can sure you that you want to save that you can press ok or cancel. The another
operation is for delete any records when you delete you can see the massage that
show that sure you want when press ok then it can delete it or you can press cancel
it can not delete it. The nearer keys are save, cancel, close. The other keys user for
showing first record, previous record, next record and last records. The other keys
are find, print, bill form and the waiting list whenever you click on that you can the
new window use for that. The details of that operation is as below:

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 Gas Agency System

SCREEN NO:= 6

SCREEN:= Finding option of the connection

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 Gas Agency System

DETAIL OF SCREEN NO:= 6

To check the operation we can see the above window from that we just have to
select any of two if can select the option customer no. the you have face on the
below screen when you have to enter the number of the customer and you can
show it’s detail.

(a)

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 Gas Agency System

When enter it just show the records of that number. If it is not present it can show
you one message that no number found. And when you click on the customer name
you have to enter the customer name as below screen.

(b)

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 Gas Agency System

When you select the name option you have to enter the name of the customer and
click on the ok. If the person name is present it can show the detail of that person or
if the person name is not present then it can show the name that no name is found.

SCREEN NO:= 7

SCREEN:= Print option form the connection

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 Gas Agency System

DETAILS OF SCREEN NO: 7

The print option of the connection is a report of the connection. It can show the
whole records of the customer with the details of him or her formatted.

SCREEN NO: 8

SCREEN : CALCULATOR

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 Gas Agency System

Detail of screen no := 8

The calculator is use to calculate the difference operation and the

different sums on it.

SCREEN NO:= 9

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 Gas Agency System

SCREEN:= Register from main menu

Detail of the screen no := 9

In the above screen we can see the main menu and we click on the register. In the
register there are two type of register are include cylinder booking and the another is
stock register. The register are make by sequence. In the register we are making for
collected the records. They have their security.

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 Gas Agency System

SCREEN NO:= 10

SCREEN:= Cylinder booking from register

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 Gas Agency System

Detail of screen no: 10

The cylinder booking is use to book the cylinder for the customer. In the there are

fields are present . Like booking date, bill no, customer number which are already
stored in the connection. Only those persons are include which have the entry in the
connection. The another fields are like total quantity of the bottle require and the
amount of the bottle. The operation which can perform in this cylinder booking is we
can show the first records, previous records, next records and the last records. We
also can add new records on it. And we also can delete it. By the finding operation
we can find details on which bill number we enter. It’s screen is as below:

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 Gas Agency System

SCREEN NO:= 11

SCREEN:= finding option from the cylinder booking

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 Gas Agency System

Detail of screen no: 11

In this screen first we have to click on the bill number and then the above screen we
can see. In this screen we have to enter the number of bill And the then the record
we can see it.
If by mistaken we can enter the wrong number then we can see the message that
“The number is not found”.

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 Gas Agency System

SCREEN NO:= 12

SCREEN:= Print option from the cylinder booking

Detail of screen no: 12

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 Gas Agency System

The records which are enter by the user are also can print by the option of print. The
print is just a report which have the details of customer and their cylinder booking.
The all details can be print. It is the formatted output.

SCREEN NO:= 13

SCREEN:= Register of stock

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 Gas Agency System

Detail of screen no: 13

The above screen create the register of the stock detail. It have the detail of whole
stock of the bottle. It have the fields like date, opening stock, refill to oil company,
total, new connection, total delivered, sent to company, total empty bottle and the
closing stock. So if we want to add the new records of the stock that we can add it.
After add you also have to save it. If we want to update or you can say edit any
records. After edit you just have to save it. For delete any records there is a delete
also preset. The other keys are cancel, save. The first key is use to see the first
records from all records. The previous key is use to show the previous record from
the current record. The next key is use to show the next record from the current
record. The last key is use to show the last record from the all record. And the last
key is use to close the whole work.

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 Gas Agency System

SCREEN NO:= 14

SCREEN:= Menu of reports

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 Gas Agency System

Detail of screen no := 14

In the above screen we can see the reports of the system. It have four type of
reports. The first report is the customer report in which customer detail are in it. The
another reports is the new connection in which the new connection records are
stored and show us. The third one report is the cylinder booking report in this all the
booking entry of the cylinder are present. And the last one report is the stock booking
in which the stock related all records are placed.

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 Gas Agency System

SCREEN NO:= 15

SCREEN:= Report of the customer

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 Gas Agency System

Detail of screen no:= 15

The report have the entry of the customer. When you click on the bill form of the
file’s connection you can see the same report of the system. The fields which are
include in are the customer all details like name, address of the customer, phone
number, type etc. By that we can collect the all information of the customer report.

SCREEN NO:= 16

SCREEN:= Report of the new connection.

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 Gas Agency System

Detail of screen no := 16

It contain the detail of the whole new connection records. It can give us for showing
the new information of the new connection. In this fields are Ration card number,
Passbook number, Product (which product you select), Connection charge, the
round up charge, total amount, Number of cylinder bottle which was given and
booking date. The all information is collect form this report as above.

SCREEN NO:= 17

SCREEN:= Report of cylinder booking

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 Gas Agency System

First you can show the above form in which by default current date is placed to see
the another date’s report you also can enter it after that you can see the below
report:

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 Gas Agency System

Detail of screen no:= 17

As we describe as above the date which was enter or the current date’s records of
the cylinder booking we can show it. In this we can see the fields like customer
number, bill number, name, address, city , quantity, date total, etc.

SCREEN NO:= 18

SCREEN:= Report of stock register

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 Gas Agency System

Detail of screen no:= 18

The last report of the report is the stock register in which stock register related
entry only are consider. It have the fields like date, opening stock, refill to company,
total, refill prepaid, new prepaid, total delivery, sent company, total bottle of empty
refill and closing stock. All information we can see all information related to the fields.

USER MANUAL

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 Gas Agency System

USER MANUAL
● Objective :

The main objective of this user manual is to introduce the user with the available
facilities in the Gas agency System. It provides a conceptual overview of the
functioning of the system and the detailed discussion and reports.

This user manual is divided into following logical parts:

1. Getting Started.

2. Functioning of the system.

The information regarding how one can start with the Gas agency system and how
to select appropriate menus available on the main screen can be seen and find in
the Getting Started portion.

The Functioning of the system part deals with the description of the purpose of
each of the menu items and screens. It also describes the functioning of the system
i.e. where to input data, how to process it and the detailed information about the

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 Gas Agency System

reports and their printing. This portion also describes the purpose of each input
screen used in the system.

The error messages and their explanations and appropriate actions to be taken is
handled by Trouble Shooting part of the user manual of this document.

● Getting Started:

To start the Gas agency System, the steps to be followed are:

1. Switch ON the terminal / computer.

2. Windows is loaded and among various icons on the desktop, double

click the icon for the Gas agency System.

3. As soon as the icon is double clicked a main screen which contains

several transactions as menu will be appear on the monitor.

4. Select the required menu and perform its respective operations.

5. To exit from the system click on the ‘X’ mark on the top-right side of
the main screen or select exit from the menu.

● Functioning of the System :

This part of the user manual describes the basic functioning of the system the
procedure to invoke the main menu which has been described previously.

When the main screen appears the user can select several operations that can be
performed on the system.

The following is the list of processes or different transactions that can be performed
directly through the main screen.

⮚ Report Generations :

Other reports can be created from the data or information stored in the tables in the
system.To perform any transaction select the Currency from the main

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 Gas Agency System

menu and do the necessary operations in the new screen opened. This allows you to
enter into the new screen and do further processing.

Each Screen has some buttons and each button has some Icons. These buttons are
for different purposes:

Screen Buttons Description

New To enter new record.

Data Delete To delete current record.

Update To update any changes made in current

record.

Insertion Previous To move one record before (previously).

Next To move one record next.

Save To save currently added new record in the

table.

Refresh To refresh the current record.

Cancel To exit from current screen.

Print To go to the print report Section of particular

Transaction transaction screen.

Save To save currently made transaction in tables.

Screen Cancel To cancel any transaction or to exit from

screen.

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