Assign Workflow Roles to Multiple User

1. Run below Script in order to change Workflow administrator. After running the script,
Workflow administrator will be working based on Assigned workflow roles. Normally from
Application you can assign only a particular user or a responsibility. In order to give workflow
access to multiple user or responsibility, we need to make workflow administrator Role
based.

update wf_resources
set text='UMX|WF_ADMIN_ROLE'
where name='WF_ADMIN_ROLE';
commit;

After running the script, Workflow Administrator will be set as below highlighted.

2. Login by Sysadmin and go to user management responsibility.

Click on User Function and Search for SYSADMIN User.

Click on Update Button.

Click on Assigned Roles and Search for ‘Workflow Admin Role’ Role.
Click on Select.

Give Any Justification.

Click on Apply Button.

Run Workflow background process.

After this Sysadmin will have rights to edit anything related to workflow Configuration like
below.
 This step is performed in order to give full privilege to SYSADMIN to do any changes in
Workflow Settings. At least Sysadmin should have complete access to anything related to
workflow.

3. Login by Sysadmin and go to user management responsibility.

Click on User Function and Search for MALZAHRANI1 User.

Click on Update Button.

Click on Assigned Roles and Search for ‘Workflow Admin Role’ Role.
Give Any Justification.
Click on Apply Button.
Run Workflow background process.

Repeat the step 3 for Any User who want to access anything related to workflow from any
custom responsibility.
 Please do the same for HR IT User listed as below.
AALGAMDI
NAALRASHED
TSALAH

Please do the same for KFMC SCM IT Team who are using ‘KFMC SCM Workflow
Administrator’ Responsibility by running CP Name: Users of a Responsibility

Please do the same for KFMC SCM IT Team who are using ‘KFMC Vacation Rule’
Responsibility by running CP Name: Users of a Responsibility

4. Remove ‘Workflow Administrator Web (New)’ Responsibility from All Below mentioned user
or any other from IT Team and HR Team or SCM Team.
 You Can identify the list of all such user by running below cp. Exclude sysadmin from that
list.

CP Name: Users of a Responsibility

5. Running workflow background process.

Select Process timeout as ‘No’
In Future if anyone have access to workflow function by using either custom responsibility or
Standard responsibility then Please do the step number 3 for that user.