1.1.

“Using Your PC for Intra- and Inter-office

Communication”

MS Word Basics

Exercise 1: Quick overview of Word’s Menu & Tool bars

 Practice clicking on each Word menu item (such as “File,” “Edit,” “View,”
etc.) opening and closing it

Exercise 2: Creating and saving a new document

 Open a new document, type the title “Practice” at the top. Then, save the
document (save it to the Floppy in the A Drive), giving it the name “Word
Practice”

Exercise 3: Formatting your Document

 On the new document that you have created, under the title (Practice),
type the text “Putnam County Department of Health” onto document,
make this heading bold, font size 14, font style Verdana, and center it on
the page

Exercise 4: Creating Numbered or Bulleted outlines

 On your document, replicate the 2 outlines below (the numbered outline

and the bulleted outline)

Numbered Outline:

How Can Lyme Disease be Prevented

1. Avoid tick areas
a. In summer
b. Keep on trails
2. Insect repellent
a. 20-30% DEET
b. 10% DEET for children
3. Protective clothing
4. Check for ticks

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 Bulleted Outline:

How Can Lyme Disease be Prevented

 Avoid tick areas
o In summer
o Keep on trails
 Insect repellent
o 20-30% DEET
o 10% DEET for children
 Protective clothing
 Check for ticks

Exercise 5: Creating a Table

 Create the table below in 2 steps, follow the instructions for each step.

Step 1: Create the table as it is below, typing in the names. Then, sort by last
name followed by first name (so that it looks like the list of names in Step 2)

Name Visits
Zof Fred 4
Bond James 3
Smith Beth 1
Bond Billy 1
Arnold Sam 1

Step 2: Add a row at the bottom of the table, type in the label “Total Visits” then,
using the Formula feature (located on the “Table” drop-down menu), sum the total
number of visits here.

Name Visits
Arnold Sam 1
Bond Billy 1
Bond James 3
Smith Beth 1
Zof Fred 4
Total Visits

Exercise 6: Using Drawings in your document

 Using “AutoShapes” from the “Drawing” tool bar, draw an arrow, color
it, and add text to the arrow.

Red Arrow

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Exercise 7: Copying pictures & text from other sources (Internet, etc.)

 Copy the Putnam County logo below from the Putnam County web site,
resize and crop picture, change its text warping attributes to “In Front
of Text” so that you can move the logo around the page at will and
place it in front of any text on the page.

 Copy text below which will be found on the same web page as the
Putnam County logo, format the font copied text to Verdana style, size
10, it should look similar to the text below.

About Us

The Putnam County Health Department's mission is to protect and improve the
health status of Putnam County residents through prevention of illness and
injury. To this end, the Health Department takes a lead role in health assessment
and planning, the development and implementation of programs focused on
priority health issues in the Putnam community, and health education.

 Then, save and close your document

Exercise 8: Create a Fact Sheet

 As part of your handouts you have been give a Lyme Disease Fact
Sheet. Using MS Word, and the skills you have leaned, replicate this
document. The exact text and the images are located on a web page
titled “Lyme Disease Information” which we will show you how to
locate. Have fun and we are here to help you with any step of this.