NATIONAL PENSION SCHEME AUTHORITY

JOB DESCRIPTION

JOB TITLE : STENOGRAPHER

GRADE : NPS 07

DEPARTMENT : FINANCE & ADMINISTRATION

SECTION : FINANCE & ADMINISTRATION

LOCATION : HEADQUARTERS

REPORTS TO : PURCHASING MANAGER

MAIN PURPOSE OF POST

To provide secretarial support services to departmental heads to ensure efficient and

effective service in offices.

EDUCATION AND EXPERIENCE

Grade 12 plus 5 “O” levels with a Certificate in Secretarial Studies plus 55 Typing
Speed/100 Words Per Minute (Short-Hand) plus 1 – 2 years experience.

KEY OUTPUTS OF POST

OUTPUT : PRODUCED DOCUMENTS

DEFINITION : Types from drafted documents for superiors’ usage.

KEY RECEIVER : Purchasing Manager

OUTPUT : FILED DOCUMENTS

DEFINITION : Files correspondence and typed documents for ease of

` retrieval and reference.

KEY RECEIVER : Purchasing Manager

OUTPUT : MAINTAINED A DIARY

DEFINITION : Maintains diary so that superior can meet

appointments.
KEY RECEIVER : Purchasing Manager

OUTPUT : PROVIDED HOSPITALITY

DEFINITION : Prepares drinks and beverages to superiors and official

visitors as part of public relations.

KEY RECEIVER : Purchasing Manager

DEFINITION : screens visitors and incoming phone calls to ensure

that only visitors/call referred to the superior.

KEY RECEIVER : Purchasing Manager

OUTPUT : TAKEN DICTATION

DEFINITION : Takes dictation from superior in order to prepare

required notes.

KEY RECEIVER : Purchasing Manager