ST.

PAUL UNIVERSITY SURIGAO

Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

Title: Supervisory Program of the University President

Academic Year 2012-2013

I. Rationale:
The Office of the President of the University is primary responsible to
developing, implementing and evaluating all university activities, programs and
plans. This responsibility is assumed by the University president who leads the
office.
II. Objectives:

The following are the objectives of this Supervisory Program:

1. To ensure that University programs and activities are implemented;
2. To provide schedule in accomplishing activities directly under the Office of
the President;
3. To provide a basis for monitoring and evaluating the implementation of the
III. Activities
activities of unit heads directly under the Office of the President
A. Daily
Duration Activities Persons Involved Remarks
On Mondays  Represent the University when President
to Fridays necessary
 Sign papers President
 Read communications (internal President
and external)
 Approve requisitions, letters for President,
approval, HR, QA, IPRD, EARO Secretary
concerns and the like
 Confer with other school officers
on matters needing attention, President,
according to priority and Administrators
immediacy
 Dialogue administrators, faculty , President
staff or students referred by unit
heads
 Attend to school activities, President
meetings, etc.
President
 Visit new site, construction going
on, etc.
President,
 Attend to office work: writing and
Secretary
answering communications,
receiving and responding to
telephone calls, planning and
preparing reports, directing staff,
monitoring direct reports’
performance, doing other related
tasks

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 ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

B. Monthly
June  Lead the university for the Pre- President
opening Activities
 Attend SPU System President
Administrative Board Meeting
 Convene Presidential Council President and
Meeting Council
 Prepare for the Board of President, Secretary
Trustees Meeting President, IPRD,
 Approve Operational Plans, QA, other
Supervisory Plans, and other administrators
documents needed for ISO
Audit/PAASCU Accreditations President and HR
 Approve/Finalize Roster of
employees in coordination with
the HR Officer
 Sign appointments of President and HR
administrators, faculty, staff and
new employees President and Unit
Heads
 Induct officers for PHI, Student
councils, Faculty and Staff Club
Officers

July  Convene Presidential Council President and

Meeting Council
 Attend Board of Trustees President
Meeting of other SPC schools
 Involve in the ISO Internal Audit President , QA
 Meet with Grade School and President, unit
High School Parents, Alumni and Heads
other community stakeholders
 Visit selected cities as Chair, President
board of Judges National
Literacy Awards for Highly
Urbanized Cities (validation
visits)

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 ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

August  Convene Extended Presidential President and

Council Meeting Extended Council
 Approve and finalize Alumni President, EARO,
Activities, University Week, IPRD, SAO
MONICA awardees
 Review and Plan with the QA President, QA
results of the Internal audit and
needed actions
 Study reports on PAASCU President, QA
updates and recommendations
 Finalize and implement the President, HR
planned teambuilding activities
and managerial training for
administrators and middle
managers
 Lead the university for the ISO President, QA
external audit
 Attend CEAP National President
Convention administrators

September  Convene Presidential Council President and

Meeting Council
 Lead the university in the
celebration of MONICA Awarding President, EARO
Ceremony, Alumni Homecoming
and University Week
 Follow-up QA on PAASCU President, QA
concerns
 Seek plans from EARO and President, EARO
Academic heads for enrolment
campaign/school marketing
strategies

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 ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

October  Convene Presidential Council President and

Meeting Council
 Convene General Assembly of President
employees
 Lead the University in the President, VP CF
celebration of the Month of the
Most Holy Rosary
 Study with VP Academics results President, VP Acad
of faculty evaluation for the 1st
semester
 Remind System Developer,
Registrar’s office and Finance President, Registrar
office of the enrolment program
and procedures
 Approve Semestral Reports President, Unit
 Attend SPU System Heads
Administrative Board Meeting
President, VP CF
 Join Faculty and Staff Retreat
President, Secretary
 Prepare for the Board of
Trustees Meeting
November  Convene Presidential Council President and
Meeting Council
 Finalize President’s Report for President
the Board of Trustees Meeting
 Seek for enrolment figures for the President,
2nd Semester for further study Registrars
and analysis
 Approve and finalize Marketing President, EARO
strategies and enrolment
campaign for the next school
year
 Meet with Grade School and President
High School Parents, Alumni and
other community stakeholders
 Approve plans for Christmas President, IPRD
Celebration

December  Convene Extended Presidential President and

Council Meeting Extended Council
 Lead the University in the President, VP CF
celebration of Advent Season
and Christmas celebration
 Seek for plans for St. Paul’s President, VP CF
Week

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 ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

January  Convene Presidential Council President and

Meeting Council
 Lead the university in the President, VP CF
celebration of St. Paul’s Feast
 Remind the Registrar of the final President, VP ACad,
list of graduating students for Registrar
early printing of Diplomas,
Transcript of Records and
Yearbook
 Approve Graduation expenses President, VP
 Remind HR to seek updated Finance
portfolios of employees for
ranking purposes
 Seek for evaluation of different President, Unit
implemented programs, plans, Heads
and the like
February  Convene Presidential Council President and
Meeting Council
 Plan for the Institutional President, IPRD
Operational Planning
 Lead the institution of the President, VP CF
observance of Lenten Season
 Approve Graduation Programs President, Unit
and Summer Plans of Activities Heads
 Remind Student Affairs Office of President, SAO
a good conduct of elections
March  Convene Extended Presidential President and
Council Meeting Extended Council
 Sign diplomas and other needed President, Registrar,
documents for graduation Secretary
 Interview Awardees President, SAO
 Approve Academic and Non- President, SAO, VP
Academic Awardees Acad
 Attend final rehearsal of President, Unit
graduations and the graduations Heads
ceremonies
 Convene General Assembly of President
Employees
 Approve Enrolment Fees President, VP
Finance
 Conduct Operational Planning
President,
administrators

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 ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines

April  Convene Presidential Council President and

Meeting Council
 Approve New Strategic Plan President, IPRD
 Cascade Strategic plan to President, unit
administrators and middle Heads
managers
 Monitor enrolment progress President, Registrar
 Remind Academic Heads to Presdient, VP Acad
supervise revision and printing of
syllabi, unit plans, lesson plans to
be used for the next semester
May  Convene Presidential Council President and
Meeting Council
 Attend SPC Educators’ Congress President
and other meetings of SPU
System Presidents
 Plan and Finalize Pre-opening President, IPRD, HR
Activities President, IPRD
 Approve Finalized School
Calendar of Activities
IV. Conclusion

the cooperation and teamwork of all the persons involved in carrying out the activities of
this supervisory program will ensure its successful and meaningful implementation.

Prepared by: Effectivity Date:

Sr. Marie Rosanne Mallillin, SPC June 2012-May 2013

University President