ST.
PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
Title: Supervisory Program of the University President
Academic Year 2012-2013
I. Rationale:
The Office of the President of the University is primary responsible to
developing, implementing and evaluating all university activities, programs and
plans. This responsibility is assumed by the University president who leads the
office.
II. Objectives:
The following are the objectives of this Supervisory Program:
1. To ensure that University programs and activities are implemented;
2. To provide schedule in accomplishing activities directly under the Office of
the President;
3. To provide a basis for monitoring and evaluating the implementation of the
III. Activities
activities of unit heads directly under the Office of the President
A. Daily
Duration Activities Persons Involved Remarks
On Mondays Represent the University when President
to Fridays necessary
Sign papers President
Read communications (internal President
and external)
Approve requisitions, letters for President,
approval, HR, QA, IPRD, EARO Secretary
concerns and the like
Confer with other school officers
on matters needing attention, President,
according to priority and Administrators
immediacy
Dialogue administrators, faculty , President
staff or students referred by unit
heads
Attend to school activities, President
meetings, etc.
President
Visit new site, construction going
on, etc.
President,
Attend to office work: writing and
Secretary
answering communications,
receiving and responding to
telephone calls, planning and
preparing reports, directing staff,
monitoring direct reports’
performance, doing other related
tasks
1
ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
B. Monthly
June Lead the university for the Pre- President
opening Activities
Attend SPU System President
Administrative Board Meeting
Convene Presidential Council President and
Meeting Council
Prepare for the Board of President, Secretary
Trustees Meeting President, IPRD,
Approve Operational Plans, QA, other
Supervisory Plans, and other administrators
documents needed for ISO
Audit/PAASCU Accreditations President and HR
Approve/Finalize Roster of
employees in coordination with
the HR Officer
Sign appointments of President and HR
administrators, faculty, staff and
new employees President and Unit
Heads
Induct officers for PHI, Student
councils, Faculty and Staff Club
Officers
July Convene Presidential Council President and
Meeting Council
Attend Board of Trustees President
Meeting of other SPC schools
Involve in the ISO Internal Audit President , QA
Meet with Grade School and President, unit
High School Parents, Alumni and Heads
other community stakeholders
Visit selected cities as Chair, President
board of Judges National
Literacy Awards for Highly
Urbanized Cities (validation
visits)
2
ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
August Convene Extended Presidential President and
Council Meeting Extended Council
Approve and finalize Alumni President, EARO,
Activities, University Week, IPRD, SAO
MONICA awardees
Review and Plan with the QA President, QA
results of the Internal audit and
needed actions
Study reports on PAASCU President, QA
updates and recommendations
Finalize and implement the President, HR
planned teambuilding activities
and managerial training for
administrators and middle
managers
Lead the university for the ISO President, QA
external audit
Attend CEAP National President
Convention administrators
September Convene Presidential Council President and
Meeting Council
Lead the university in the
celebration of MONICA Awarding President, EARO
Ceremony, Alumni Homecoming
and University Week
Follow-up QA on PAASCU President, QA
concerns
Seek plans from EARO and President, EARO
Academic heads for enrolment
campaign/school marketing
strategies
3
ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
October Convene Presidential Council President and
Meeting Council
Convene General Assembly of President
employees
Lead the University in the President, VP CF
celebration of the Month of the
Most Holy Rosary
Study with VP Academics results President, VP Acad
of faculty evaluation for the 1st
semester
Remind System Developer,
Registrar’s office and Finance President, Registrar
office of the enrolment program
and procedures
Approve Semestral Reports President, Unit
Attend SPU System Heads
Administrative Board Meeting
President, VP CF
Join Faculty and Staff Retreat
President, Secretary
Prepare for the Board of
Trustees Meeting
November Convene Presidential Council President and
Meeting Council
Finalize President’s Report for President
the Board of Trustees Meeting
Seek for enrolment figures for the President,
2nd Semester for further study Registrars
and analysis
Approve and finalize Marketing President, EARO
strategies and enrolment
campaign for the next school
year
Meet with Grade School and President
High School Parents, Alumni and
other community stakeholders
Approve plans for Christmas President, IPRD
Celebration
December Convene Extended Presidential President and
Council Meeting Extended Council
Lead the University in the President, VP CF
celebration of Advent Season
and Christmas celebration
Seek for plans for St. Paul’s President, VP CF
Week
4
ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
January Convene Presidential Council President and
Meeting Council
Lead the university in the President, VP CF
celebration of St. Paul’s Feast
Remind the Registrar of the final President, VP ACad,
list of graduating students for Registrar
early printing of Diplomas,
Transcript of Records and
Yearbook
Approve Graduation expenses President, VP
Remind HR to seek updated Finance
portfolios of employees for
ranking purposes
Seek for evaluation of different President, Unit
implemented programs, plans, Heads
and the like
February Convene Presidential Council President and
Meeting Council
Plan for the Institutional President, IPRD
Operational Planning
Lead the institution of the President, VP CF
observance of Lenten Season
Approve Graduation Programs President, Unit
and Summer Plans of Activities Heads
Remind Student Affairs Office of President, SAO
a good conduct of elections
March Convene Extended Presidential President and
Council Meeting Extended Council
Sign diplomas and other needed President, Registrar,
documents for graduation Secretary
Interview Awardees President, SAO
Approve Academic and Non- President, SAO, VP
Academic Awardees Acad
Attend final rehearsal of President, Unit
graduations and the graduations Heads
ceremonies
Convene General Assembly of President
Employees
Approve Enrolment Fees President, VP
Finance
Conduct Operational Planning
President,
administrators
5
ST. PAUL UNIVERSITY SURIGAO
Corner San Nicolas & Rizal Sts.,
Surigao Surigao City, Philippines
April Convene Presidential Council President and
Meeting Council
Approve New Strategic Plan President, IPRD
Cascade Strategic plan to President, unit
administrators and middle Heads
managers
Monitor enrolment progress President, Registrar
Remind Academic Heads to Presdient, VP Acad
supervise revision and printing of
syllabi, unit plans, lesson plans to
be used for the next semester
May Convene Presidential Council President and
Meeting Council
Attend SPC Educators’ Congress President
and other meetings of SPU
System Presidents
Plan and Finalize Pre-opening President, IPRD, HR
Activities President, IPRD
Approve Finalized School
Calendar of Activities
IV. Conclusion
the cooperation and teamwork of all the persons involved in carrying out the activities of
this supervisory program will ensure its successful and meaningful implementation.
Prepared by: Effectivity Date:
Sr. Marie Rosanne Mallillin, SPC June 2012-May 2013
University President
