Content:: Saudi Arabian Oil Company (Saudi Aramco) General Instruction Manual

Saudi Aramco 7180 (5/89)
G.I. NUMBER roApprovedved

0.001
SAUDI ARABIAN OIL COMPANY (Saudi Aramco)
GENERAL INSTRUCTION MANUAL ISSUE DATE REPLACES
ISSUING ORG. ORGANIZATION AND INDUSTRIAL ENGINEERING DEPT. 07/21/1998 11/01/1997
SUBJECT: ALL COMPANY MANUALS APPROVAL PAGE NUMBER
MFG 1 OF 11
CONTENT:
This General Instruction describes all Saudi Aramco - SAO manuals. It contains the following information:
1. Definitions
2. Purposes
3. General Instruction Manual Responsibilities
4. Special Manual Responsibilities
5. Approval Authorities
6. Supplements
1.0 DEFINITIONS:
1.1 The General Instructions
* Are compilation of instructions and information of general interest to Saudi Aramco - SAO
departments. O&IE has functional responsibility for the General Instructions. Permission for a
variance from a General Instruction must be granted by the Department Head (or higher) of the
Controlling Organization. No confidential documents are included in the General Instructions
collection.
1.2 A Special Manual
* Is a compilation of instructions of special interest to a limited number of departments, mainly the

originating department. Examples: various engineering manuals, medical manuals, aviation
manuals, etc. The Controlling Organization is totally responsible for distribution, maintenance,
etc. of such special manuals. All instructions which are identified as Confidential are Special
Manuals.
2.0 PURPOSES:
All Company manuals are designed to accomplish the following:
2.1 Provide specific instructions for the proper performance of work.
* 2.2 Provide standards, specifications, and information.
2.3 Provide general regulations, procedures, guidelines, schedules and directives for implementing
policy and major plans.
* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

0.001
MFG 2 OF 11
3.0 GENERAL INSTRUCTION MANUAL RESPONSIBILITIES:

3.1 The O&IE Department Performs The Following Functions:
3.1.1 Establishes procedures covering the format, numbering, access, maintenance, approval,
and concurrence of General Instructions.
3.1.2 Maintains the list of Controlling Organizations which have authority to issue General
Instructions and Supplements for specified functions. This list is in Supplement 0.001-1.
3.1.3 Determines whether a proposed document meets the criteria for being designated as a
General Instruction. O&IE assigns a General Instruction Number accordingly.
3.1.4 Maintains up-to-date listing for General Instructions by number and title.
3.1.5 Establishes the timing and procedures for Controlling Organizations' reviews of General
Instructions. The next reviews will be conducted by all Controlling Organizations on
all General Instructions during the first quarter of the year 2001.
3.1.6 Maintains General Instructions in electronic file format and gives instructions for user
access and printing.
3.1.7 Reviews General Instructions and Supplements for proper format, appropriateness of the
subject to the controlling organization, concurring signatures of concerned organizations
and approval signature of controlling organization.
* 3.1.8 Edits the General Instructions (per Controlling Organization's request) for changes that
O&IE finds to be minor and reasonable. Controlling Organizations are encouraged to
update and clarify their General Instructions. All changes to Supplements are considered
as minor revisions.
3.1.9 Requires reapprovals and reconcurrences of the General Instructions where O&IE finds
that proposed changes significantly affect the meaning and intent. Concurrences are
necessary to avoid creating procedures or other obligations for another organization
without its consent.
3.2 The Designated Controlling Organization Performs The Following:
3.2.1 Requests O&IE to designate a proposed document as a General Instruction and assign a
General Instruction Number to the document.
3.2.2 Prepares, according to approved format, its new General Instructions on Microsoft Word
diskettes. See General Instruction 0.001-2.
3.2.3 Reviews and coordinates new or revised General Instructions with all other concerned
organizations. Obtains Department Head concurring signatures from concerned
organizations showing this concurring review took place prior to submission of the final
draft General Instruction to O&IE.

0.001
MFG 3 OF 11
3.2.4 Reviews all of its General Instructions periodically to verify their continuing usefulness,
* but not later than the first quarter of each fifth year starting in 1996. To indicate the
accomplishment of review and approval, the Controlling Organization should send a
memo to that effect to O&IE.
3.2.5 Maintains its own file copies of previous revisions, including the number, title, and
revision date of past General Instructions, plus any pertinent Special Manuals references.
3.2.6 Grants specific variances (by the Controlling Organization Head or higher) from the
General Instruction.
3.2.7 Provides O&IE with a copy of any new General Instructions. The copy should be E-
mailed or mailed on a disk to O&IE and must be in Microsoft Word 6.0 or higher.
3.2.8 General Instructions approvals may be obtained concurrently by the controlling
organization by sending separate copies for signatures to each approving organization at
the same time. The controlling organization will collect and file the required signature
originals. The on-line copy will only list the approving executive positions and
organizations, without the handwritten signatures.
3.2.9 It is the responsibility of the G. I. proponent organization to assure that its on-line
** documents are current and correct in every respect.
4.0 SPECIAL MANUAL RESPONSIBILITIES:

The controlling organization does the following:
4.1 Determines the name and purpose of the Special Manual and states the authority upon which it
is issued.
4.2 Prepares and reviews (with other concerned organizations) all of its own Special Manuals and
their Supplements.
4.3 Supplies copies to other organizations according to its own discretion.
4.4 Assumes sole responsibility for the content of the Special Manual.
5.0 APPROVAL AUTHORITIES:

5.1 General Instructions and their cancellations are issued over the approval signature of the Head
*
of the Controlling Organization and the concurring signatures of the Heads of concerned
organization(s). Minor revisions to an existing General Instruction need only be approved by the
Head of the Controlling Organization. O&IE will add, delete and revise the General Instruction
files in electronic file format.

0.001
MFG 4 OF 11
5.2 Special Manuals are issued over the signature of the Head of the Controlling Organization.
6.0 GENERAL INSTRUCTIONS AND MANAGEMENT GUIDE ON SAUDI

ARAMCO INTRANET:
* The official copies of the General Instructions and Management Guide are maintained for on-line
access and printing on the Saudi Aramco Intranet. Contact your LAN Administrator to install the
Intranet on your desktop computer. No passwords are needed. The General Instructions and
Management Guide on the Intranet are not confidential documents.
7.0 FINANCIAL RELATED GENERAL INSTRUCTIONS ACTIONS:

The Accounting, Policy, Methods and Systems (APM&S) Department is authorized to obtain
approvals and edit all of the General Instructions for the Finance Business Center. O&IE will maintain
these documents on-line.
8.0 SUPPLEMENTS:
Supplements and Attachments may be revised as minor changes to the General Instruction under the
authority of the Head of the Controlling Organization.
The following Supplements are provided with this General Instruction:
0.001-1 General Instruction Number Blocks, Controlling Organizations and their functions.
0.001-2 Preparation Of General Instructions And Supplements
Approved By:_____________________ Date: ______________
M. F. Al-Ghanim, Manager
Organization & Industrial Engineering Department.

0.001
MFG 5 OF 11
SUPPLEMENT 0.001-1
SUPPLEMENT 0.001-1
GENERAL INSTRUCTION NUMBER BLOCKS, CONTROLLING ORGANIZATIONS AND THEIR

FUNCTIONS.
CONTENT:
This Supplement lists the General Instruction blocks of numbers, and designates Controlling Organizations.
1. Assigned Number Blocks

2. Reserved Number Block
3. Controlling Organizations
1.0 ASSIGNED NUMBER BLOCKS:

1.1 The Organization & Industrial Engineering Department
Designates an organization as Controlling Organization for a function. Only the Controlling

Organization for a function may issue Instructions on that function.
1.2 The Organization & Industrial Engineering Department
Assigns General Instruction Numbers to Controlling Organizations for each proposed General
Instruction document.
1.3 Each Controlling Organization
Requests that O&IE assign a General Instruction Number for each proposed General Instruction.
2.0 RESERVED NUMBER BLOCKS:

The number block 2 through 4 is reserved for various General Instructions not associated with any
single function or Controlling Organization. They may also be General Instructions of general interest
issued over the signature of one or more members of Executive Management. Organization and
Industrial Engineering Department assigns the specific number for such General Instructions upon
request.

0.001
MFG 6 OF 11
SUPPLEMENT 0.001-1
3.0 CONTROLLING ORGANIZATIONS:
Assigned No. Block Controlling Organization Remarks
0-1 Organization & Industrial

Engineering Department
2-4 Reserved for "Informational Documents"
5-9 Loss Prevention Department
10-19 Comptroller's Organization Also see 200-288
20-24 (Not assigned)
25-29 Planning
50-59 Treasurer's Organization Also see 20.161
70-79 Central Community
80-89 Northern Area

80 Refinery
81-85 Northern Area Producing
86 Terminal
87-89 Northern Area Manufacturing
90-99 (Not Assigned)
100-149 Industrial Relations
150-154 Medical Services
155 Employee Relations Services Dept.
200-288 Controller's Organization Also see 20-24
289 Auditing
298 Office Services
299 Computer & Communication Support Dept Also see 625-634
300-399 Reserved for "Materials Manuals"

400-449 Engineering Services

0.001
MFG 7 OF 11
SUPPLEMENT 0.001-1
465-474 Contracting Department
475-499 Project Support & Control Department
500-509 Oil Supply Planning & Scheduling
520-529 Southern Area Manufacturing
550-559 Southern Area Producing
600-624 Exploration
625-634 Computer & Communications Support Dept Also see 299-625
controlled by Facilities
700-799 Industrial Security
850-874 Public Relations
885-894 Government Affairs Organization
1000-1099 Maintenance - Various Organizations
1100-1129 Reserved for "Materials Manuals"
1130-1184 Transportation Dept. Also see 1200-1249
1185-1199 Marine Department
1200-1249 Transportation Department Also see 1130-1134
1300-1324 Aviation Department
1400-1449 Community Services
1600-1699 Communications Operations Dept.
1780-1799 Fire Protection Dept.
1800-1824 Training and Career Development
1825-1849 Education Department
1850-1855 Drilling & Workover Services Dept.

0.001
MFG 8 OF 11
SUPPLEMENT 0.001-1
2000-2099 Refinery and Distribution
2100-2199 R&D Technical Support Services
2200-2299 Distribution Operations
2300-2349 Eastern Distribution Operations Dept.
2350-2399 Central Distribution Operations Dept.
2400-2449 Western Distribution Operations Dept.
2500-2549 Administration Services Dept. (Riyadh)
2550-2599 Distribution Technical Support Dept.
2600-2699 Jeddah/Riyadh Refinery Operations
2700-2729 Jeddah Refinery Department
2730-2759 Riyadh Refinery Department
2760-2789 Administration Services Dept. (Jeddah)
2790-2799 Rabigh Industrial City Dept.
2800-2899 Yanbu Operations
2900-2919 Administration Services (Yanbu)
2920-2949 Yanbu Gas/Terminal Operations
2950-2969 Yanbu Gas/Terminal Maintenance
2970-2999 Yanbu Refinery

0.001
MFG 9 OF 11
SUPPLEMENT 0.001-2
SUPPLEMENT 0.001-2
PREPARATION OF GENERAL INSTRUCTIONS AND SUPPLEMENTS
CONTENT:
This supplement describes the style and format of General Instructions and their Supplement. It contains
information on the following:
1. Heading
2. Terminology
3. Format
4. Style
5. Drawings
6. Forms
Brief supplements are published with the main body of the General Instruction. Lengthy supplements may be
listed and published in a separate document.
1.0 HEADING:
The heading includes title, the General Instruction number, the date, and the controlling organization.
2.0 TERMINOLOGY:
All General Instructions and Supplements should be stated in clear and concise language. Avoid
highly specialized terminology and excessive details. Use action verbs and complete sentences.
3.0 FORMAT:
3.1 Paragraph Numbering
Paragraph numbering is according to a decimal system such as the one used in this Supplement.
3.1.1 Major paragraphs are numbered sequentially, beginning with the number "1.0" and
continuing throughout the General Instruction or Supplement. The paragraphs entitled
"Terminology" and "Format" are major paragraphs numbered 2.0 and 3.0, respectively.
3.1.2 Sub-paragraphs are enumerated in sequence by adding a decimal point and additional
numerals always beginning with the number "1". This paragraph is a sub-paragraph
numbered 3.1.2.

0.001
MFG 10 OF 11
SUPPLEMENT 0.001-2
3.2 Paragraph Headings
Paragraph headings must be used for all major paragraphs. They may also be used for sub-
paragraphs for ease in reference.
3.2.1 Major Paragraph Headings are typed in capitals, are bold face and are followed by a
colon.
3.2.2 Sub-Paragraph Headings are the titles of the sub-paragraphs. These headings are typed
in Title Case as in paragraph 3.2.
3.2.3 A "CONTENT" Paragraph, followed by a colon, is the first statement in the text of every
Instruction and Supplement. It briefly states the purpose of the document and identifies
the major paragraphs. It is not numbered. Sub-Paragraphs may be listed if they will be
of particular interest to the readers or if the instructions are so lengthy that further
indexing is necessary.
3.3 Punctuation
Punctuation follows the accepted rules of English grammar. In addition:
3.3.1 Use bold face type for all major paragraph headings.
3.3.2 Capitalize all letters in major paragraph headings. The main words in sub paragraph
headings should be in Title Case format. For emphasis in the text, capitalize the entire
word. DO NOT underline it.
3.3.3 Colons follow all major paragraph headings in the paragraph enumeration, as shown in
this Supplement.
3.4 Spacing
Spacing should be as follows:
Major paragraph numbers will be flush with the left-hand margin. Sub-paragraph numbers must
line up with the text of the preceding paragraph. The proper paragraph numbering and spacing
techniques are shown in this Supplement.
3.5 Margins
Margins for typing should be as follows: 1" from the top, 0.5" from the bottom, 1" from the left,
0.5" from the right. Align all sub-paragraphs as shown in this Supplement.
3.6 Signature Authority
The Controlling Organization will retain the signed original and revision of General Instructions.

0.001
MFG 11 OF 11
SUPPLEMENT 0.001-2
4.0 STYLE:
All G.I.s/revisions must be submitted on diskette or by E-mail in Microsoft Word for Windows
(version 2.0 or higher). The font must be "courier" and the font size must be 10.
5.0 DRAWINGS:
Drawings that are necessary for inclusion in General Instructions must be submitted in a format that
will produce a satisfactory electronically scanned image.
6.0 FORMS:
Standard Saudi Aramco forms will not be included in the General Instruction. The standard form
number and name should be referred to in the text of the General Instruction for the purpose of
electronic retrieval .

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Saudi Aramco 7180 (5/89)

G.I. NUMBER roApprovedved

1.2 A Special Manual

* Is a compilation of instructions of special interest to a limited number of departments, mainly the

2.1 Provide specific instructions for the proper performance of work.

* 2.2 Provide standards, specifications, and information.

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

3.0 GENERAL INSTRUCTION MANUAL RESPONSIBILITIES:

3.2 The Designated Controlling Organization Performs The Following:

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

4.0 SPECIAL MANUAL RESPONSIBILITIES:

4.3 Supplies copies to other organizations according to its own discretion.

5.0 APPROVAL AUTHORITIES:

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

6.0 GENERAL INSTRUCTIONS AND MANAGEMENT GUIDE ON SAUDI

7.0 FINANCIAL RELATED GENERAL INSTRUCTIONS ACTIONS:

The following Supplements are provided with this General Instruction:

0.001-2 Preparation Of General Instructions And Supplements

Approved By:_____________________ Date: ______________

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

GENERAL INSTRUCTION NUMBER BLOCKS, CONTROLLING ORGANIZATIONS AND THEIR

1. Assigned Number Blocks

1.0 ASSIGNED NUMBER BLOCKS:

Designates an organization as Controlling Organization for a function. Only the Controlling

1.2 The Organization & Industrial Engineering Department

1.3 Each Controlling Organization

2.0 RESERVED NUMBER BLOCKS:

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

Assigned No. Block Controlling Organization Remarks

0-1 Organization & Industrial

80-89 Northern Area

300-399 Reserved for "Materials Manuals"

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

Punctuation follows the accepted rules of English grammar. In addition:

Spacing should be as follows:

3.6 Signature Authority

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION 11

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Approved By:_______ Date: