Professional Documents
Culture Documents
Process
manufacturing-
Outside Processing
–Operation / Batch
Release12.2.4+
Disclaimer
The following is intended to outline our general product direction. It is intended for information purposes
only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code,
or functionality, and should not be relied upon in making purchasing decisions. The development, release,
and timing of any features or functionality described for Oracle’s products remains at the sole discretion of
Oracle
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Table of Contents
1. OVERVIEW ............................................................................................................................................................................................................................................................... 5
2. CHANGES IN FORMS AS PART OF OUTSIDE PROCESS MANUFACTURING ............................................................................................................. 9
3. RECIPE................................................................................................................................................................................................................................................................. 11
3.1Create Outside Processing Item (Inventory Super User (Process Operations)> ................................ 11
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4.5 SYNCHRONIZATION OF THE BATCH AND PURCHASE ORDERS................................................................................................................................. 29
4.5.1.4 Batch Actions which should not be allowed (If there are Open Requisition / PO
exists) ................................................................................................................................................. 32
Please refer section 4.1.2 (Create batch) to create the batches .............................................. 34
4.5.2 Batch Actions which would not accept when open Requisition / PO exists.................................. 59
4.5.2.1 Batch actions which would not accept when open Requisition / PO exists –Batch Unrelease
............................................................................................................................................................ 59
4.5.2.2 Batch actions which would not accept when open Requisition / PO exists –Batch
complete to closed ........................................................................................................................... 65
4.5.2.3 Step actions which would not accept when open Requisition / PO exists –Unrelease
Step .................................................................................................................................................... 71
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4.8.2 Managing Adjustments (Positive correction for receipt) ............................................................ 130
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1. Overview
Outside Process Manufacturing is the one of the requirement for process manufactures where they do not
have the capabilities or equipments to perform all the steps in their manufacturing process, the most and
common outside process is the one where certain operations in a process routing are performed by the
subcontractor. This will be referred as Outside Processing. The scope of this document is to provide OPM
users with information related to Outside Processing for step / operation.
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Definitions
Author Assumptions
• Author assumes that the process users are well known about the Product Development, Process
Execution applications to create and execute the process, Also working knowledge on
Purchasing and Inventory
• Created the setup and important transactions for OSP Item type –Assembly, the similar kind of
process can be followed for OSP item type –Resource, please make a note of below
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Business Model Process
High level view of the business processes involved in the OSP flow are depicted with the below
Setup
Batch Updated/
Requisition/PO updated
Rescheduled
Batch Released
Batch Updated/Step
OSP Step Released
rescheduled
Batch Completed
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Solution Overview
The core of the solution is to associate outside manufacturing services to a resource that is used in the
batch that requires the OSP operation. The Resource is associated with an non-Inventory Item classified
to be OSP type. Upon release of the Batch, a Purchase Order (PO) gets created (via creation of a
Requisition) to reflect the Outside manufacturing services. This is configurable and the PO can be created
upon start of the batch or OSP operation if desired. The Batch and Purchase Order are linked by storing
the required linkage batch data into the PO schema. The two documents – Batch and PO are kept in
synch e.g. for changes in date of the batch leads to change in Need by Date on the corresponding line of
the PO.
When the OSP item on the PO is received, corresponding resource transactions are triggered for the
OSP batch step and the OSP Actual step quantity gets updated with the receipt quantity. Production
supervisor should take the action of completing the step once the complete step quantity is received.
The service charges for the OSP resource are defined as part of Resource cost and are considered in the
cost calculation for the product based on the cost source setup as Resource Cost in the OSP resource
definition. If the cost source is set to the PO Price, the OSP resource charges are calculated as per the
PO Price.
The below diagram represent the high level solution overview
OPM Outside Processing Business Flow
Create Plant
Create Generic Setup Standard
Resource
Resource (OSP Flag in Plant
(Associate OSP
Enabled) resource
Item)
Development
Direct
Standard
Full Update the
Receiving
Corrections/
Actual Step
Returns
Quantity
Yes
Standard Cost OSP resource Calculate Resource Create
Setup Journal Line Run Accounting
Create Resource Cost rollup/Actual with Standard charges@standard Accounting/
Entry for the OSP A rate flag Preprocessor
for OSP resource Cost processor cost Export to GL
resource
Standard Cost No
rollup/Actual
Cost processor
Calculate Resource End
OPM Financials
Charges@PO Price
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2. Changes in forms as part of Outside Process
Manufacturing
2.1. Generic Resource
This would hold the main definition of the resource, also there will be a new flag “Outside Processing”.
While defining the resource for the OSP operations the user will have to use this form.
• When the resource is not used any operation, as per the current design this flag is editable.
• If the flag is checked or unchecked, the corresponding plant resources should also be saved with
the OSP flag set or unset.
• Definition the resource as OSP across the generic and plant resource will be governed by this
OSP flag.
.
There would be visual indicator as “Outside Processing” in this form. This would be non editable field; the
value of this indicator will be dependent on the set up at the Generic form level. If the “Outside
Processing” flag is checked in the Generic Resource form then the same would be reflected in this form
and vice versa.
The association of the OSP item will be done at this level. The OSP item LOV would display all the OSP
items defined in that specific plant/inventory organization. Only the OSP items that belong to the
organization of the plant resource should get displayed in the LOV.
• OSP Item field should also not be editable if there exists any batches created with this OSP
resource
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• Possible to associate different items for the same OSP resource in different plants
• Possible to associate the same service item to different resources if the business requires doing
so
3. Recipe
Author assumes that the process users are well known about the Product Development, Process
Execution applications to create and execute the process.
Outside Processing item can be defined as Assembly or Resource as per the requirement.
Steps to create the outside Processing Recipe– outside processing item type Assembly
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Main tab
Inventory Tab
Purchasing Tab
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3.2 Create Generic Resource (Process Engineer >Step>Generic Resource)
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3.3 Create Plant Resource (Process Engineer >Setup>Plant Resource)
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OSP Operation (Step 10)
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3.6 Create Process Routings (Process Engineer > Process Routings)
Products tab
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Ingredients Tab
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3.8 Create Recipe (Formulator > Recipe)
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Business users can also create the Recipe with the OSP Item type as –
Resource as per the requirement, please note the below example for better
understanding for configuration and usage
Item Unit Type - Resource
• For the batch of 10,000 Tables, the resource usage calculated would be 10Hrs.
• Purchase order is created for 10 HR (Assuming that the OSP Item UOM is also HR)
• If the resource usage UOM is different from that of the OSP Item UOM, the quantity will not be
converted and we still create the purchase order with the OSP item UOM. So user has to make
sure that they do set up the OSP item UOM as same as the resource usage UOM.
Item Unit Type – Product
• Purchase order is created with the Primary product quantity of the batch ,10000 EA (Assuming
that the OSP item UOM is also EA)
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• If the primary product UOM is different from that of the OSP Item UOM, the quantity will not be
converted and we still create the purchase order with the OSP item UOM. So user has to make
sure that they do set up the OSP item UOM as same as the primary product UOM.
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(Author used Batch Details window)
1. Navigate to the Batch details window, select process enabled organization, ‘Find Batches' window
opens
2. Click on New, Create Batch /Firm Planned Orders window opens
3. Leave the default information like Organization Name and Document Type
4. Select the Recipe name and version from list
5. Click OK, note the batch number.
Ingredients Tab
Products Tab
Batch Steps
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B) Run Requisition Import
Process:
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2. Select the Import Source as OPM-OSP
3. Select the OSP item from list
4. Select Lines in the Results region
5. Click Find
6. Select the Requisition number; choose the Show Field from Folder Menu
7. Select the Job/Batch from (folder value added to the requisition summary window with batch number)
Ingredients tab
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Products Tab
Batch Steps
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B) Release Batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
Please follow the above requisition import process as per section 4.1
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C) Check the Requisition number
Please follow the above said check requisition process as per section 4.1
A) Create batch
Ingredients tab
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Products Tab
Batch Steps
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B) Release batch
1. In the Batch Details window, Choose the Release from Actions menu, Release batch window opens
2. Enter / Select the desired release date
3. Click OK
4. Acknowledge the exceptions if any, click on Proceed
5. Batch Status changes to WIP, Actual Start (date) filled -in
C) Release Step
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Please follow the above requisition import process as per section 4.1
Please follow the above said “check requisition process” as per section 4.1
Please note requisition Need-By date is derived from OSP step Plan completion Date in a batch.
2. Please makes sure to enter required information in the Outside Services tab.
When the Requisition Creation Time parameter is set to ‘Manual’, the system would not create the
requisition automatically when the batch is created or released or step is released. User has to manually
create the requisition or the purchase order. While associating the Batch information at the Purchase
order distribution level, it should only be allowed to enter for the following criteria:
Batches or Batch step status should be in ‘Pending’, ‘WIP or ‘Completed’ and the batch contain OSP
resources.
This option allows you to automatically charge outside processing resources at an OSP step, but does
not link the creation of the requisition to either creation or processing of the batch or step
the corresponding requisition / Purchase Order, to update this you are advised to scale the product qty
in a batch, so that Plan Step Qty and Plan Total Usage also would be updated in a batch and the
corresponding requisition / Purchase Order also updates accordingly)
Re-routing
Batch Cancel
Batch Scale
Batch Termination
(Note: the current validation on batch terminate action is an error message popup if the PO/Requisition
in open status OR resource transactions are in place for OSP step, and batch terminate action would not
sync with PO)
4.5.1Change Management Table for the changes on Batches to PO
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Update OSP planned Update Requisition and No Action
resource usage PO/Warning
WIP
Pending
Pending
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Recreate Requisition
Pending
4.5.1.4 Batch Actions which should not be allowed (If there are Open Requisition /
PO exists)
Open PO/requisition exists if:
• Purchase order status is not ‘Finally Closed’, 'Closed for Receiving' and the line is not cancelled
OR
• Purchase order line is 'Closed for Receiving' and the line is not cancelled and quantity received is
not equal to the total quantity delivered OR
• The line of Requisition is not cancelled OR
There exist requisition open interface records
WIP
Completed
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Step Status Step Action
WIP
Completed
A) Setup
Production Supervisor >Setup>Parameters
Process:
1. Navigate the Parameters window, select the desired Process enabled Organization; you will find the
Process Execution Parameters window.
2. Navigate to Outside Processing tab
3. Select Requisition Creation Time – At Batch Creation (As the case may be)
4. Select Propagate Batch Change to Purchasing -Automatic
5. Save the record
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B) Create Batch
Products tab
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Batch Steps
C) Requisition Import
To Import the requisition, please refer the section 41.2 - B) Run Requisition Import
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B) AutoCreate Purchase Orders
Navigation: Purchasing Super User (Process Operations) >AutoCreate
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5. Click on Automatic, New Document window opens
6. Select the Supplier name and site (Subcontractors name)
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B) Update Planned Product Quantity
Navigation: Production Supervisor > Batch Details
1. Navigate the Batch Details window, Select Org, Find Batches window opens
2. Enter / Select the batch number
3. Click Find, Batch Details window opens
4. Navigate to Products tab, Change the planned quantity (Author changed the planned qty from 200 to
250)
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5. Save the record
6. Close the window
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B) Create Batch
Refer the section 4.1.2 A) Create batch section to create the batch
C) Requisition Import
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
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D) Check Requisition Number
Purchase Order
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E) Reschedule Batch
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6. Acknowledge the Decision message to Yes. “Do you want the application to recalculate the other date
based on the batch creation? If you click No, then data gaps or date truncation can occur.
7. Click OK.
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Refer section 4.5.1.5 H) Check the Planned Qty update In PO to check the details of the Planned
Start date update in PO
A) Setup
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Refer the section 4.5.1.5 A) Setup to create the required setup
B) Create Batch
Batch Details
Batch Steps
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C) Run Requisition Import
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
E) AutoCreate PO
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Purchase Order
F) Cancel Batch
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4. Choose the Cancel action from Actions menu, you will get the decision message “Are you sure you
want to cancel (Yes / No)?
5. Click Yes, Batch status changes to Cancelled
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Refer section 4.5.1.5 – sub-section H. To check the Purchase Order status
Shipments
1. Create Batch
2. Recipe and Validity rule that uses the Original batch Formula
Rerouting is the process of selecting a different routing for the batch by selecting a new validity rule that
specifies a different recipe that has the same formula but a different routing. When you reroute a batch,
the Recipe Validity Rules Summary dialog box displays to select the appropriate validity rule, once re-
routing is done batch is updated with new Recipe and Version. For OSP bathes the corresponding PO
would be cancelled or new requisition / PO would be created in case of Re-routed recipe also has the
OSP step.
A) Setup:
Refer the section 4.5.1.5 A) Setup to create the required setup
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B) Create Batch
Refer the 4.1.2. A) Create Batch section to create the batch
Batch Steps
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C) Run Requisition Import
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
E) AutoCreate PO
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Purchase Orders
F) Rerouting a Batch
1. Navigate the Batch Details window, Find Batches window opens
2. Enter the batch number
3. Click Find, Batch Details window opens
4. Choose Reroute from Actions menu
5. Select an effective validity rule with a different routing or without Routing
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6. Click OK; you will get the decision message “Use Workday Calendar” Yes / No
7. Click Yes
8. Batch is updated with new Recipe and Version
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G) Check the Purchase Order status
Refer section 4.5.1.5 – sub-section H. To check the Purchase Order status
Shipments
Setup:
Refer the section 4.5.1.5 A) Setup to create the required setup
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B) Create Batch
Refer the 4.1.2. A) Create Batch section to create the batch
Batch Steps
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C) Run Requisition Import
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
E) AutoCreate PO
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Purchase Orders
F) Delete Step
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4. Click on Steps, Batch Steps window opens
5. Place the cursor on OSP step
6. Delete Step
7. Save the record
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Shipments
4.5.2 Batch Actions which would not accept when open Requisition / PO exists
Below said some actions would not possible to execute when the open Requisition and PO exists
4.5.2.1 Batch actions which would not accept when open Requisition / PO
exists –Batch Unrelease
System would not allow users to unrelease the batch / Step when the open Requisitions / Pos are
associated to it OR resource transactions exist for OSP step
A) Setup
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B) Create Batch
Refer the 4.1.2. A) Create Batch section to create the batch
Batch Steps
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C) Release Batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
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E) Check Requisition Number
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
F) AutoCreate PO
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Purchase Order
G) Unrelease Batch
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4. Choose Unrelease from Actions menu, you will get the error message “The action is not allowed if
there is open PO / Requisition linked to the batch/step”
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4.5.2.2 Batch actions which would not accept when open Requisition / PO exists
–Batch complete to closed
System would not allow users to close the batch when the open Requisitions / Pos are associated to it.
A) Setup
B) Create Batch
Refer the 4.1.2. A) Create Batch section to create the batch
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Batch Steps
C) Release Batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
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D) Release step
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
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E) Check Requisition Number
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
F) AutoCreate PO
Purchase Order
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G) Complete batch
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H) Close batch
manager concurrent program to import pending resource transaction in the resource transaction open
interface”)
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4.5.2.3 Step actions which would not accept when open Requisition / PO exists –
Unrelease Step
When open Requisitions or open Purchase Orders exists system would not allow users to unrelease the
step
A) Setup
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B) Create Batch
Batch Steps
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C) Release Batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
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D) Release Step
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E) Run Requisition Import
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
G) AutoCreate PO
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Refer section 4.5.1.5, F) AutoCreate Purchase Orders to AutoCreate
Purchase Orders
H) Receipt
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Please follow the section 4.7.1 –subsection H to make the receipt
Receipt Header
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Receipt Lines
Receipt number
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I) Please follow the section 4.7.1 –subsection J to view the receipt details
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J) Run Resource Transactions Manager
Please follow the section 4.7.1 –subsection M to view the batch updates
Batch Details
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Batch Steps
Batch Activities
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Step Resources
Resource Transactions
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L) Unrelase batch step
2. Choose Unrelease Step from Actions menu, You will get the error message “The total actual
usage of OSP resource transaction which are created by PO is greater than Zero, the batch or
step cannot be unreleased”
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4.6 Accounting template for OSP transactions
The following JLT's are added to support the accounting for OSP transactions:
Event Class:Batch Resource Transactions
Event Type:Step Completion
New JLT:Purchase Price Variance
New JLT:Receiving Inspection
The below said accounts are related to Sub ledger, required to setup by customers as per planned.
Event: Batch Step Completion [OSP Resource Cost Source: Resource Cost]
Purchase Price Variance Dr/Cr Actual Resource Usage @ (Resource Cost - PO Price)
Work in Process Valuation Cr/Dr (Actual Resource Usage – Planned Resource Usage) @ Resource
Cost
Resource Usage Variance Dr/Cr (Actual Resource Usage – Planned Resource Usage) @ Resource
Cost
Work in Process Valuation Cr/Dr (Actual Resource Usage – Planned Resource Usage) @ Resource
Cost
Resource Usage Variance Dr/Cr (Actual Resource Usage – Planned Resource Usage) @ Resource
Cost
Work in Process Valuation Cr/Dr Actual Resource Usage @ (PO Price – Resource Cost)
Batch Close Variance Dr/Cr Actual Resource Usage @ (PO Price – Resource Cost)
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4.7 Ability to receive Full / Partial quantity
When the OSP item on the PO is received, corresponding resource transactions are triggered for the
OSP batch step and the OSP Actual step quantity gets updated with the receipt quantity. Production
supervisor should take the action of completing the step.
Below is the information about Resource transactions upon receipt of Purchase order
and update Actual Step quantity of OSP step (Though I have given the example in this
document for OSP item type –Assembly, given the information about the OSP item type
–resource also)
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• User can receive the OSP service when the batch step is in the status of WIP /
Completed.
• As part of the delivery process, the resource transactions for the OSP resource should
get created by running the Resource transactions interface program.
The resource transaction gets created with the resource usage calculated based on the
OSP item unit type.
If the OSP item unit type is Assembly
The resource usage is the (delivered quantity * planned resource usage of OSP
resource in the batch /Batch primary product quantity)
B) Create Batch
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Ingredients
Products
Batch Steps
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Step Activities
Step Resources
C) Release batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
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D) Release Step
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
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F) Check Requisition Number
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
G) AutoCreate PO
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H) Receipt
1. Navigate to Receipts window, Select organization, Find Expected Receipts (XX) window opens
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4. Place the cursor bottom of the window, and click, Receipts lines window open
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5. Select the line and save the record
6. Click on Header, note the receipt number
Make sure that Receiving Transaction Processor complete with normal status.
1. Navigate the Receiving Transactions window, Find Receiving Transactions (XX) window opens
2. Enter the receipt number
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3. Click Find, Receiving Transactions (XX) window opens
4. Select the line, save the record
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J) View receiving details
1. Navigate the View Receiving Transactions window, Find Receiving Transactions window opens
2. Enter the receipt number
3. Select the Transactions in the Results region
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4. Click Find, Receipt Transactions Summary (XX) window opens
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L) Run Resource Transactions manager
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6. Click Submit, you will get the Decision message “Request submitted (Request ID XXXXXXX) Submit
another request? Yes – No
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7. Click No
8. Check the view request status, should be completed with normal status
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4. Click on Steps, Batch Steps (XX) window opens
5. Navigate to Step Quantities Tab, You will find the Actual Quantity updated as per receipt
11. Choose Complete Step from Actions menu, Complete Batch Step window opens
12. Enter / Select Actual Completion date
13. Click OK, Step Status changes to Completed and Actual Complete filled –in
The OPM Accounting Preprocessor window displays the results of the preprocessor run
• Inventory Transactions
• Product Batch Transactions
• Purchasing Transactions
• Costing Transactions
When you select Costing Transaction, the Cost Revaluation Parameters tab is enabled.
Select Revaluation Transactions and or Actual Cost Adjustments.
15. Enter the date and time that the preprocessor must start in Start Date.
16. Click now to start the process immediately.
17. To start the process at a particular date, click the Specific Date radio button.
18. Enter the date you want the preprocessor to run.
19. Click Ok to run the process.
The reference number displays make a note of it.
Please follow the 4.7.1 Receipt process for Partial receipt also; just the difference is receiving
partial quantity instead of full.
Return of OSP item/service is allowed for rework. Also the capability to reverse over-receipts that are
erroneously transacted in the system
A) Setup: Please follow the steps as per 4.1.1 to make the setup
B) Create Batch
C) Release Batch
1. In the Batch Details window Choose Release from Actions menu, Release Batch window opens
2. Enter / Select the desired Actual Start Date
3. Click OK
4. Acknowledge exceptions if any, click Proceed. Batch status changes to WIP, Actual Start date filled-in
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
Purchase Orders
H) Receipt
N) Please follow the section 4.7.1 –subsection J to view the receipt details
Please follow the section 4.7.1 –subsection M to view the batch updates
Batch Details
Step Activities
Perform the quality testing for the outside processing step and note the sample number from batch
Intermediate item (which is nothing but OSP step ) would not carry any Inventory item code,
hence create specification with Final Product and assign the tests as per Intermediate item
(OSP step), and proceed for testing2
It is also advised to create another specification with Product code which is required to perform
the final product (Finished Goods) testing at the end of the batch processing.
Please follow the section 4.7.1 –subsection J to view the receipt details
Please follow the section 4.7.1 –subsection M to view the batch updates
Batch Details
Batch Activities
B) Create Batch
Products tab
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Batch Steps
C) Release Batch
D) Release Step
Refer the section 4.1.2 B) Run Requisition Import to import the requisition
Refer the section 4.1.2) Check the Requisition Number to view the Requisition
Purchase Order
Receipt Header
Batch Details
Batch Steps
Step Resources
Please follow the section 4.7.1 –subsection J to view the receipt details
Please follow the section 4.7.1 –subsection M to view the batch updates
Batch Details
Activities
We recommend you to use this document as a guide to understand the Outside Processing –Operation /
Batch. Some of the functionalities like Changes in forms as part of Outside Process Manufacturing,
System Setup, Creation of Recipe, Creation of Automatic Requisitions and Synchronization of batch and
Purchase Orders
This document also covers functional setup and transactional information for functional users / end users
who users the EBS application and given data is as per current design till December 2014, any
changes for the current design after this date may require changes accordingly in this also and no
technical information is given.