INDIRA GANDHI NATIONAL OPEN UNIVERSITY

PROJECT REPORT
ON

“Student Information System”

Submitted under the requirements for the award of the Degree

Three Year -Time
Bachelor of Computer Application
(2007 - 20 Batch)

Guided by: Submitted:

PRAVESH KUMAR SRIVASTAVA
ENRoll No: -073169800

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PREFACE

The task of developing this project has been carried out in fulfillment for the
completion of B. C. A. This gives us the advantage of knowing corporate
environment before thus help us to prepare ourselves accordingly.

The project entitled “Student Information System” has been developed as per the
requirements of the Management Department of Organization.

We put our efforts as best as possible we could in successful completion of the

project. We have looked into all the latest technologies & features available for
the development & creating information in the form of TEXT, from the respective
database & after that the detailed study selected the tools as per as our
requirement & purpose of the project.

The project facilitates the user to get all the related information at any time. The
project is mentioned for only those persons who know the user name and
password; only they will be allowed to enter in software.

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ACKNOWLEDGEMENT

Someone has rightly quoted “look backward with gratitude, upward with
confidence and forward hope”.

I would like to thank all my teachers, seniors and colleagues who have made
valuable suggestions, which I have incorporated in making this an attractive &
informative project.

Regarding my project requirements, I take this opportunity to express our

gratitude to them.

The Project named, “Student Information System”, is a Windows based

application made on VB as front hand and ms access as backhand.

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CONTENTS
S.NO. TOPIC SUB TOPIC PAGE
NO
1 PROJECT BRIEF 5
2 LANGUAGE AND TOOL 6
TO BE USED
3 SYSTEM DEVELOPMENT 7
LIFE CYCLE

3.1 REQUIREMENT 8
SPECIFICATION
3.2 FEASIBILITY STUDY 9
3.3.1 DATA FLOW DIAGRAM 11
3.3.2 SYSTEM FLOW CHART 13
3.3.3 ENTITY RELATIONSHIP 30
DIAGRAM

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INTRODUCTION

What is student’s information system about SIS?

With the emphasis of a computerized student record, we came up with the idea
of implementing a student’s information system. SIS is a powerful; easy to use
student’s record database management system, to organize and manage all
student’s information. It automates the student’s personal information,
educational information and account information.

With this program you can quickly search your student’s database containing all
the information about student and print report to screen. You can keep track of
total fees and dues remaining.

With this system customer could search different information regarding student
via categories; they could they get relevant details associates with the student
fees details with also be computerized to reduce overhead. This software will
reduce work and overhead in an office with increase in efficiency. With little
training any normal user will find software easy and secure.

This system enables fast access to student’s education and information and
automates fees deposition process. There is a very good advantage with this
software is that; only authorized user can use this software. So, the information
regarding student will always be safe and secure.

Also before the changing in the database the authenticity of the customer is
checked and then subsequent files are updated.

Facility for adding, deleting or modifying student’s record is also is provided.

Facility for issuing receipt will also computerize through this system; this will
reduce the overhead of employee and increase his efficiency.

This STUDENT’S INFORMATION SYSTEM is expected to be an upstanding

easy to use system that will quickly and maintain any size student’s record. It
would be ideal for managing personal, educational and account details of
student’s. It would include easy menus; you would quickly search through name,
roll no. Or branch. You would also be able to quickly search the dues. The
program would be very fast and would perform complex searches on the fields
and would print results to the screen. The project would be provided with an
initial database S.I.S.mdb. This exceptional program will prove invaluable for
organizing and reporting your valuable in case of loss,

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GOAL AND OBJECTIVE

Introduction is vital for an organization and a good information system is very

important factor for an organization’s growth and development. Whether it is a
hospital, a school and factory etc. therefore, It should be managed properly. The
goal of STUDENT’S INFORMATION SYSTEM is to translate the customer desire
foe a set of defined capabilities to a working product and to rely on others have
started to develop the applications. The project goals are :-

To create student’s information system with the following features:-

 Addition of student’s personal record

 Deletion of student’s personal record
 Modification of student’s personal record
 Addition of student’s educational record
 Deletion of student’s educational record
 Modification of student’s educational record
 Addition of student’s account record
 Deletion of student’s account record
 Modification of student’s account record
 Searching of student’s information
 Submission of fees
 Issuing of receipt
 Checking for dues

 To automate the process of manual handling of student’s record.

 To easily add new student’s information to the database.

 To easily retrieve information about a particular student.

 To provide interactive user interface.

 To provide detailed information without much effort.

 To provide security against unauthorized access of database.

 To allow the archiving of hard copy materials.

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LANGUAGE AND TOOL TO BE USED

FRONT END: Microsoft Visual Basic

BACK END: SQL

Microsoft Visual Basic

Microsoft’s goal with Visual Basic been to create a development environment that
enables the programmer to focus on the problem at hand rather then on the
technical intricacies of programming in windows environment.

Visual Basic represents he most powerful rapid windows development tool in he

world. The major feature includes:

1. Application performance explorer: This tool enables us to test the runtime

performance and resource load characteristics of various enterprise application
design scenario we are considering.

2. Internet information server (IIS): IIS is a platform for new generation World
Wide Web application that must interact with other back office component and
application.

3. Microsoft transaction server: MTS is a component based transaction

processing system for developing and managing high performance, scalable and
robust enterprise, and internet and intranet server application.

5. Visual Component Manager: He tool stores, organizes and shares the

reusable components. it can contain wizards, ActiveX components, database
connection objects and many other components used in VB projects.

6. Visual database tool integration (query designer and database designer) with
these designers you can visually create and modify database schema and
queries ; crease sql server and oracle database tables.

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SQL

SQL used for creating database, is easy understandable. The Window

environment provides user-friendly interface of SQL. It provide fast, flexible way
to access data format integrated dynamic data interface for user

Features:
Security: SQL provide high security level of database to user, it provide
permissions, and password for protection of database

Accessibility: SQL contains accessibility features that make it easier to use for
people who are blind

HARDWARE REQUIREMENTS

 CPU with any Pentium 4 of processor. Which support Windows operating

systems?
 256 MB RAM.
 Keyboard.
 Mouse or any pointing device.
 Monitor.
 Floppy Drive.
 Hard Disk.

SOFTWARE REQUIREMENTS

 Windows operating system.

 Visual Basic
 SQL

FEASIBILITY STUDY

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The selection phase determines how the new system is to be designed.

Technical feasibility
Operational feasibility
Economic feasibility

The selection phase output is a formal system proposal to the end-user, which
will make the final decision. The main objective of a feasibility study is to test the
technical, social and economics feasibility of developing a computer system.
Investing the existing system in the area under investigation and generating
ideas about a new system does this. The proposed system must the evaluated
from a technical viewpoint first.

Technical Feasibility

The assessment of technical feasibility must be based on an outline design of

system requirements in terms of inputs, outputs, files, programs, Procedures and
staff. This evaluation determines whether the technology needed for the
proposed system is available and how it can be integrated with in the
organization. Technical evaluation must also assess whether the existing
systems can be upgraded to use the new technology and whether the
organization has the expertise to use it. On the system development side, the
feasibility study must consider the various ways of acquiring the system these
include the purchase of a package, the use of a consultancy organization or
software house to design the system and write the programs, a co-operative
development with another similar or in-house development of the system (or a
combination of these). Most of these technical possibilities will not be feasible in
a given environment and so the eventual proposal will reflect the constraints of
the data processing situation in the organization. It also reflects the social
aspects o the system.

Operational Feasibility

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Operational feasibility covers two aspects. One is a technical performance aspect

and the other is acceptance within the organization. Technical performance
includes issues such a provide the right information for the organization’s
personnel, and whether the system can be organized so that it always delivers
this information at the right place and on time. Acceptance revolves around the
current system and its personnel’s determining whether the system can

Economic Feasibility

Justification for any capital outlay is that it will increase profit, reduce expenditure
or improve the quality of a service or goods which in turn may be expected to
provide increased profits proposed or developing systems must be justified by
cost and benefit criteria to ensure that effort is concentrated on projects which
will give the best return at the earliest opportunity. To carry out an economic
feasibility study, it is necessary to place actual money values against any benefits
that will accrue from new system created by the project. Such calculations are
often described as cost-benefit analysis. The technique of cost-benefit analysis is
often used as a basis for an assessing economic feasibility. This type of analysis
is not new; it is carried out as a matter of course for many other capital
development projects. The factors for evaluation are:
Cost of operation of the existing and proposed system;
Cost of development of the proposed system;
Value of the benefits of the proposed system;

The implementation of the new system will definitely be beneficial. It will increase
profit, reduce expenditure and will also improve the service concerning the
employee’s information. The cost of the proposed system is also very effective
and easily acceptable in company’s environment.

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DATA FLOW DIAGRAMS

It is a way of expressing system requirement in a graphical form; this leads to a

modular design. It is also known as bubble chart, has the purpose of clarifying
system requirements and identifying major transformations that will become
program in system design. So it is the starting point of the design phase that
functionally decomposes the requirement specifications down to the lowest level
of details. A DFD consist of a series of bubbles joined by lines. The bubbles
represent data transformation and the lines represent data flows in the system.

DFD SYMBOLS:

= Source or Destination of data

= Data flow

= Process that transform data flow

= Data Store

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DATA FLOW DIAGRAM

Student personal/Educational/
Account Record

USER Fill up entry

Information

Student personal/Educational/
Account Record

Delete Search

USER Processing

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Student personal/Educational/
Account Record

USER Fill up entry USER

Information If Present

Show

ENTITIES- RELATIONSHIP DESIGN

The data-modeling phase involves modeling the database structure using a

data-modeling method, such as entity-relationship (ER) diagramming, semantic-
object modeling, or object-role modeling. Each of these modeling methods
provides a means of visually representing various aspects of the database
structure, such as the tables, table relationships, and relationship characteristics.

VARIOUS SYMBOLS OF E-R DIAGRAMS:

 The rectangles represent tables

 The diamond represents a relationship between two tables

 Circles represent connectors.

 Double rectangle represents weak entities.

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E.R-DIAGRAM FOR STUDENT INFORMATION SYSTEM

BRANC
COURS H YEAR OF ADM
EE
NA
M ROL NAME
DAT
E L NO. E OF
YE
AR ROLL NO BIRT
DAT H
FATH
SEME E ER
STER PERSON ACC
R ACCO HA COLLE HA
UNT AL U
VE VE
OT E FAT
HE RES E-
HE
R DE .FE MAIL
R
PO E TUT IDPHO MOT
AMO NA
ION NE HER
UNT ME
NO
PER. NAM
T.
H
O

E
E
S

HA
EX ADD. CORR. E
VE
O

EH

E.R
T

XE

ADD
HO
ST.

A.
FE
E
E
F

FEE RES
.FE 7
6
E TUT
ION 8
D EDUCATI 5
IV ONAL
MA
BO . TRI CURR
AR ENT 4
C
D EDUC
BO 12 GRAD
% 1T ATION 3TH
AR UATIO
D NN H
M 2TH
A % D BO
IV D
R AR
M . % IV
K D
A .
R M
K A
R
K

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Forms

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Report

Data Environment

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Data Report

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