MEMORANDUM

To: Computer Programming Division

From: Vice President Lumbergh

Date: February 19, 2016

Subject: Attaching cover sheets to TPS reports

This is to remind the division that, starting today, we are now filing all Testing Procedure Specification (TPS)
reports with new cover sheets.

The reason for this change is simple. In addition to a new format, the cover sheets provide a summary of the
report as well as the updated legal copy. The new cover sheets also include Initech's new logo.

Though this change may initially seem like a headache and an extra step, it is necessary to include the new cover
sheets due to their updated information. Failing to do so will result in a confusing and inaccurate product
delivered to our customers.

Please be sure to follow this new procedure.

Best regards,

Vice President Lumbergh

To write effective meeting minutes you should include:

DATE: Date of the meeting

PRESENT: First and last names of all those present at the meeting

ABSENT: First and last names of Committee members who are unable to attend the meeting.

1. CALL TO ORDER/OPENING REMARKS

 The time that the meeting was called to order and by whom.
 Any opening remarks summarized here.

2. APPROVAL OF THE MINUTES FROM (DATE)

 You need a motion to approve the prior meeting's minutes.

 Motion: To approve the minutes of (DATE) as circulated (or AMENDED) Motion By: Name of person
(FIRST & LAST) who made the motion
 Seconded By: Name of the person (FIRST & LAST)) who seconded the motion Carried or Defeated

3. ADDITIONS TO THE AGENDA

 If there are additions to the agenda or requests for the next meeting's agenda, these would be bulleted
here.

4. APPROVAL OF THE AGENDA

 Motion: to approve the agenda as circulated (or AMENDED)

 Motion By: name of person (FIRST & LAST) who made the motion
 Seconded By: name of person (FIRST & LAST) who made the motion Carried or Defeated

5. BUSINESS FROM THE PREVIOUS MEETING

 Any items from the previous meeting that need to be discussed further

6. ITEM # 1 TO BE DISCUSSED

 Put a summary of the discussion around the topic

 If any motions were made, put the information here
 If further information is needed, put follow-ups, names, and a target date here

7. ITEM # 2 TO BE DISCUSSED

 Any other items

8. ADDITIONS TO THE AGENDA

 Any added agenda Item, including a summary of the discussions around this item
 If any motions were made, put information here
 If further information is needed, put follow-ups, names, and a target date here

9. ADJOURNMENT

 Record the time the meeting was adjourned

10. NEXT MEETING (DATE)

 The next meeting date should be decided at the end of the meeting before everyone leaves. It's a handy
reminder to include it at the bottom of the minutes template so it isn't missed.

Example of Filipinism
 1. Open the light/TV/computer. Turn on/switch on the light/TV/computer.
2. Close the light/TV/computer. Turn off/switch off the light/TV/computer.
3. Fill up the form. Fill out the form.
4. No parking on both sides. No parking on either side.
5. I slept late. I fell asleep late, or I went to bed late.
6. I'm not coming to the party. I'm not going to the party.
7. Hey! Time first, I need to drink. Hey! Time out first, I need to drink. (Or maybe you can
omit 'first', but I'm not so sure.)
8. It will be traffic. Traffic is bad.
9. This is the long cut, not the shortcut. This is the long way, not the shortcut.
10. I'll repeat again. I'll repeat.

Example of Redundancies

1. Actual fact – A fact is by definition something that has already been confirmed to have happened.
2. Forever and ever – Ever is completely unnecessary as it just serves as a duplicate of forever.
3. Major breakthrough – A breakthrough is already major and significant. There is no reason to say that it is
major.
4. 9:00 a.m. in the morning or 9:00 p.m. in the evening – People commonly say the time, then add a.m. or
p.m. and then add in the morning or evening to the phrase. Again this is redundant due to the fact that
a.m. and p.m. already informs the reader.
5. Past history – By definition, history is someone’s past. Saying that a person “checked your past history”
or “Look into his past record” is redundant since these things have already happened and are by
definition an occurrence in the past.
6. Plan ahead – When a person makes a plan, they are already preparing for the future. There is no reason
to add ahead after you tell someone to plan.
7. Postpone until later – To postpone something already means to reschedule it at a later time. The “until
later” part of the phrase is unneeded. A good remedy for this phrase would be “Postpone until
tomorrow morning” or something else that is more specific than later.
8. Unexpected surprise – By definition a surprise is going to be unexpected. No one expects a surprise.
9. Unintentional mistake – When someone makes a mistake it is already unintentional. Unintentional is
unnecessary. Another common way people use this form of redundancy is with the phrase accidental
mistake.
10. Written down – You may have heard the phrase “Write this down” or “It’s written down”, but when
something is written it has been taken down. There is no need for you to add the word down to it.

Example of Trite or Cliché

 1. in the nick of time – to happen just in time
2. only time will tell – to become clear over time
3. a matter of time – to happen sooner or later
4. at the speed of light – to do something very quickly
5. lasted an eternity – to last for a very long time
6. lost track of time – to stop paying attention to time
7. as brave as a lion – describes a very brave person
8. as clever as a fox – describes a very clever person
9. as old as the hills – describes an old person or idea
10. a diamond in the rough – describes someone with a brilliant future

Example of Jargons
Medical Jargons
1. Agonal - Term to signify a major, negative change in a patient's condition
2. BP - Medical shorthand for blood pressure
3. FX - Medical jargon meaning bone fracture
4. JT - A joint
5. NPO - A patient should not take anything by mouth, from the Latin phrase nil per os (nothing by mouth)

Business Jargons
6. Bang for the buck - A term that means to get the most for your money
7. Due diligence - Putting effort into research before making a business decision
8. Sweat equity - Getting a stake in the business instead of pay
9. The 9-to-5 - Business jargon meaning a standard work day
10. Chief cook and bottle-washer - A person who holds many responsibilities